DATE: May 8, 2007
Committee Members Present: Sprecher, Ashford, Wiese, Gaalswyck and Lehman.
Others Present: Dave Tremble, Mary White, Brian Simmert, Steve Pate, Brent Bailey
Chairman Wiese called the meeting to order at 9:00 a.m. with Lehman absent.
Compliance with the open meetings law was noted.
Mr. Tremble requested items 9.a. and b. be deleted. Motion by Ashford, seconded by Gaalswyck to adopt the agenda with that revision. Motion carried, 4-0.
Motion by Gaalswyck, seconded by Sprecher to approve the minutes of the April 24, 2007 Committee meeting. Motion carried, 4-0.
Public Comment: None
Communications: None
Business items: None
Mr. Steve Pate, Mapping Department, appeared and gave his departmental report. Ayres Associates was discussed. The department was still working on parcel updates from the 2006 changes. The cities and villages are done but they are working on the towns. Database layers were discussed. Please see Mapping Department update for previous and upcoming activities.
Output activities and efficiency measures were reviewed.
2008 Budget Mission and Vision statement was reviewed. Short term and long term goals were discussed. Motion by Ashford, seconded by Gaalswyck, to approved the 2008 Mapping and Land Information Form #1. Motion carried, 4-0.
The final settlement with Ayres and Associates was discussed. Mr. Pate indicated that the product received was incomplete and a discount was needed. The charge for the actual hours was $9,000.00. After reviewing the number of hours it took staff to review the information it was determined that this amount should be reduced by $7,500.00. The Corporation Counsel agreed this was a fair amount. Motion by Sprecher, seconded by Ashford to approve this reduction of the project settlement. Motion carried, 4-0.
The Committee then reviewed the Mapping Department's monthly vouchers. Motion by Gaalswyck, seconded by Ashford to approve the voucher list in the amount of $491.72. Motion carried, 4-0.
Mr. Brent Bailey, Register of Deeds, then appeared. His department had an older map copier and he questioned paying for a maintenance agreement on it. The cost was $2650.00. Payment is due in July and he did not budget for it this year. Mr. Bailey thought the usage would decrease. Mr. Pate and Mr. Bailey would discuss this further.
Mr. Lehman joined the meeting.
Mr. Bailey requested approval to attend the WACO conference in Appleton on June 15 and 16. This is actually a four day seminar. Mr. Bailey and Ms. Pat Carignan, the County Treasurer, would be attending and staying two nights. Motion by Ashford, seconded by Sprecher to approve Mr. Bailey's attendance and overnights stay at the conference. Motion carried, 5-0.
The Committee reviewed the letter to be sent out by the Register of Deeds for Landshark and CD users. The Committee approved the letter with two minor word changes.
Mr. Bailey then presented his voucher list. Motion by Gaalswyck, seconded by Lehman to approve the voucher list, warrant number 043007 in the amount of $4,641.37. Motion carried, 5-0.
There was no report by the County Surveyor.
Mr. Dave Tremble appeared and stated this was the fourth week of the interim period. Things were proceeding well with no big problems. Permit processing and staffing issues had been handled. Numerous staff members would be on vacation or out of the office in the next couple of weeks. Permit activity and income were down from last year. The impact on the budget was discussed. Mining fees were also reviewed.
Mr. Tremble reported that he was going through the budget process with Kathy Schauf. Because of staffing changes he would prefer to work with the current department vision and mission and allow the permanent department head the chance to look carefully at it after a year.
The comprehensive planning process was then discussed. Mr. Tremble explained the procedure now being used. There are six towns and three villages that are working on their plans. The department is working with three municipalities at a time with independent meetings, without the department facilitating, being held later. He anticipates the two summer interns will be able to help with the actual writing of the plans.
Ordinance revisions were discussed. Floodplain and Mineral Extraction Ordinances were both behind schedule. More time for each ordinance would be requested.
Legal issues were then briefly discussed.
Funding for the Land and Water Conservation Board tour on June 5, 2007 was discussed. The Board will be touring county conservation easements and planned unit developments. The Committee was asked if they could provide $150.00 to $200.00 in funding for this tour. The Committee did not think this would be a problem. No action was taken as this item was not on the agenda.
The Smithsonian "Fences" project was discussed. In February of 2008 the River Arts Center in Sauk Prairie is housing a traveling exhibit by the Smithsonian Institution. They would be interested in having bus tours of Badger during this time to show the progress thus far. Funding for this project was also needed.
The Final Plat of Copper Creek Crossing, LLC was then reviewed. Mr. Brian Simmert gave a recap of activity on this subdivision. The City of Reedsburg has already approved the plat. Approval from DNR of the NR151 permit was contingent on approval of the site by the Historical Society. There may have been a historical site on the property. Motion by Sprecher, seconded by Ashford to approve Phase 1 of the Final Plat of Copper Creek Crossing contingent on approval of the NR151 permit and approval of the Department of Administration. Motion carried, 5-0.
The Conditional Use Permit for Donald and Marva Pagel was next for discussion. This request was actually creating a separate lot for parents. Mr. Simmert gave the staff report and Findings of Fact. The Section IV, Conditional Use Permit Standards were read by the Committee Secretary. The Committee answered in the affirmative. Town of Honey Creek criteria was discussed. Motion by Ashford, seconded by Sprecher to approve the conditional use permit for Donald and Marva Pagel. Motion carried, 5-0.
An open air assembly permit for the Border Riders Motorcycle Club over Memorial Day weekend was discussed. Motion by Gaalswyck, seconded by Sprecher to approve the request. Motion carried 5-0.
Motion by Gaalswyck, seconded by Ashford to approve attendance of Dave Tremble at the DNR Water Management Training session in Green Lake. This approval is to include an overnight stay. Motion carried, 5-0.
Mr. Tremble reported that he was working with Gina Templin on revising her job description as there have been numerous changes to it. This description needs to be submitted to the Personnel Department by May 15, 2007.
Motion by Ashford, seconded by Sprecher to appoint Mary White as the Wisconsin Fund Authorized Representative for Sauk County. Motion carried, 5-0.
Review followed regarding a draft resolution establishing a private on-site waste treatment system maintenance record keeping fee. Some wording changes were suggested. It was decided to have this item placed on the Board agenda and to have it introduced by a Committee member just for discussion and then bring it back in June or July to be voted on. Mr. Gaalswyck stated he would be the spokesperson.
Motion by Lehman, seconded by Ashford to adjourn at 10:55 A.M. Motion carried, 5-0.