UW Campus Commission

Members Present: Wedekind, Mielke, L. Haugen, Huffaker, Geimer, Burke, Giese, and Liston.

Others Present: Janke, Griffith, Davis, Pleger, S. Haugen, and news media representative.

Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.

Motion by Geimer, seconded by Giese to approve the agenda for today's meeting, as mailed.
Motion carried.

Motion by Giese, seconded by Geimer to approve the minutes of the January 18, 2007 meeting, as mailed.
Motion carried.

Public Comment:

None

Communications:

None

Financial Report:

C. Giese, City Clerk, presented a financial report for the period January 1, 2006 through January 31, 2006 indicating an unencumbered balance of $76,569.29.

Maintenance Report, Review and Payment of Bills:

R. Griffith presented the monthly report and list of bills which included the purchase of a used snow plow and expenses to cover problems associated with A building. Motion by Geimer, seconded by Burke to approve the report and list of bills in the amount of $1,650.23.
Motion carried.

Discussion on Heating System:

Chairperson Wedekind reported meeting on Campus with an engineering firm from the Madison area regarding creation of a bid for boiler replacement specs. The firm advised costs for drafting a bid are generally 10% of the total project cost, which in this case would be in the range of $22,000.00.

Mr. Bob Silva, with Precision Controls, was also contacted regarding this matter and recommended Mr. Jim Poehlin, First Supply, LaCrosse be given an opportunity to draft the specs for this project. After reviewing the situation, and based upon his past experience with Campus heating facilities, Mr. Poehlin offered to draft the specs for a fee of $1,000.00. A motion was then made by Haugen to hire Mr. Poehlin; this motion received no second. Discussion followed regarding liability and contractor issues. Motion by Haugen, seconded by Huffaker to request Mr. Poehlin attend the next Campus Commission meeting to further discuss this matter directly with Commission members.
Motion carried.

Motion was made by Geimer, seconded by Burke to carry forward $5,000.00 of 2006 unencumbered balance funds to cover the cost of carpet replacement and transfer the remaining balance to the Capital Equipment Fund (boiler replacement).
Motion carried.

Dean's Report:

Dean Pleger presented his monthly report, noting the following:

• Enrollment figures have "tightened up" and now show approximately 92% for 2 year
  campuses; this should have a minimal impact on campus budgets.
• The Chancellor's address, given on February 7th, laid out the future of UW campuses.
• High school juniors, along with their parents and UW alumni, were invited to come to the Campus and meet with the UW Chancellor to encourage beginning their college education at a two year campus. A program exists whereby following completion of the first two years of study, students are automatically admitted to the Madison Campus to complete their degree.
• The Baraboo and Richland Center colleges have been asked to develop an
  agreement with the Mauston and Viroqua Technical Colleges to allow students who
  begin their education at those technical colleges to transfer and continue at UW
  campuses; plans are to sign such agreement in March of this year.
• The UW central office has suggested more of a local contribution (city and county funds) be designated as a match toward the planned chemistry and physics lab
  capital outlay remodeling project. Discussion followed with consensus of Commission members being the boiler replacement project should remain as the
  top priority, but felt confident increased funding could be given consideration in
  next year's budget.

C. Davis gave an update on the recruitment process for Dean of the Baraboo/Sauk County Campus. The field of applicants has been narrowed to three, one of which is Interim Dean Pleger. Copies of a draft news release were distributed giving tentative details for area residents and Commission members to meet the applicants. Commission members were encouraged to withhold feedback to the Chancellor until after all the meetings are held.

Discussion on Living and Learning Center:

C. Davis gave a report on activities to date, including:

• A Campus Visioning Day was held recently with representatives from the Rocky
  Mountain Institute, Strang and Associates, and L&L Committee members. The
  group eagerly supported the concept of achieving "LEED Platinum Status" (zero
  energy building) construction.
• A site visit to the Aldo Leopold building occurred to view other concepts in "green"
  technology.
• A Master Plan Meeting with Campus staff was held which dealt with "adjacencies",
  concentrating on ideal layout and planning locations. One outcome noted the need
  for a welcome/reception area on Campus.
• Phase One should be complete in 3-4 weeks, after which the market results will be
  presented to both the city and county.

A brief discussion on the plans for interior furnishings was held, however it was noted no specific details were available at this early stage. Commission member Burke announced she plans to prepare fact sheets for distribution which will further explain the LEED certification process.

Consideration of Resolution Approving the Amendment of By-Laws for the University of Wisconsin-Baraboo/Sauk County College Campus Commission Pertaining to the Naming and Dedication of Facilities on the Campus:

Copies of a draft resolution were distributed and reviewed pertaining to the naming and dedication of facilities on Campus. Discussion followed with a motion by Burke, seconded by Geimer to approve forwarding the resolution to the Sauk County Board of Supervisors and Baraboo City Council for consideration.
Motion carried.

Mayor Liston advised Ann Burke has moved and will no longer continue to serve as a member of the Campus Commission; both he and Chairperson Wedekind thanked Ms. Burke for her service.

Motion by Mielke, seconded by Giese to adjourn and set the next, regular meeting date for Thursday, March 15, 2007 at 9:00 A.M.
Motion carried and the meeting adjourned at 10:10 A.M.

Respectfully submitted: Beverly J. Mielke, Secretary