UW Campus Commission

Members Present: Wedekind, Mielke, Geimer, Giese, Huffaker, Haugen, and Kivioja

Others Present: Pleger, Davis, Liston, Janke, Griffith, J. Poehling (JMP Associates/Consultants), and D. Wedel (Alliant Energy).

Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.

Chairperson Wedekind offered the following amendments to the agenda for today's meeting: postpone the election of officers until next month's meeting and move discussion of the heating system and possible awarding of contract as an early item for discussion. Motion by Haugen, seconded by Geimer to approve the agenda for today's meeting, with the foregoing amendments.
Motion carried.

Motion by Geimer, seconded by Haugen to approve the minutes of the March 15, 2007 meeting, as mailed.
Motion carried.

Public Comment:

None

Communications:

None

Financial Report:

C. Giese, City Clerk, presented a financial report for the period 1/12/07 to 4/30/07 which indicated an unencumbered balance of $136,785.86; she also reported the Designated - Capital Equipment (boiler fund) account currently contains a balance of $181,499.56, plus the designated amount of $55,000.00). Motion by Geimer, seconded by Haugen to approve the report, as given.
Motion carried.

Chairperson Wedekind welcomed Olaf Kivioja as a new voting member of the Campus Commission, replacing former member Anne Burke from the City of Baraboo.

Discussion on Heating System & Possible Awarding of Contract:

James Poehling, with JMP Associates/Consultants, presented his evaluation of cost and installation for hot water versus steam boilers for the UW Baraboo/Sauk County Campus buildings. He reported doing a heat loss analysis on all buildings, noting the current boiler is burning inefficiently. A four boiler system is being recommended for replacement, with room for expansion.

Mr. Poehling concluded his report by recommending the Campus Commission enter into a contract with Fluid Handling of Milwaukee for the purchase of four Thermal Solutions boilers, nine Taco circulating pumps, five Taco suction diffusers, and nine Griswold automatic flow control valves for a total price of $84,071. He also proposed entering into a contract with Silva LLC of Viola, WI for the removal of the existing heat exchangers and attendant piping and the installation, piping, wiring, insulation and startup of the equipment purchased from Fluid Handling for a total price, not to exceed, $202,304. As a side note, he added if the asbestos abatement letter cannot be located, the Campus Commission should enter into a contract with Dirty Duct Cleaning of Madison to test insulation for asbestos prior to removal, for a price not to exceed $1,400.

Discussion followed with Chairperson Wedekind stated his rough calculations indicated a shortfall of approximately $80,000. between the Designated Capital Equipment (boiler fund) and the aforementioned project replacement costs. He next introduced Mr. David Wedel, with Alliant Energy, who explained Alliant's Shared Savings Program. This program would finance the shortfall by using a five year loan and repayment plan from energy savings. Mr. Wedel felt the program could more than cover the difference in funding needed for this project. Commission members directed C. Davis to obtain the exact dollar amounts and meet with University officials to request approval to move forward in this manner with the project.

A brief discussion on 2007 budget followed with Chairperson Wedekind confirming that the renovation of the chemistry and physics lab/misc. projects would not occur as planned. As stated during budget deliberations, the $55,000. amount previously designated for this project could be used toward replacement of the boiler system.

Motion was then made by Geimer, seconded by Haugen to approve Mr. Poehling's proposals and begin the boiler replacement project, subject to use of the Alliant Shared Savings Program from officials at the University of Wisconsin.
Motion carried.

Maintenance Report and Approval of Bills:

R. Griffith presented the monthly report and list of bills. Motion by Haugen, seconded by Huffaker to approve the report and payment of bills in the amount of $2,667.45.
Motion carried.

Dean's Report:

Dean Pleger gave a report on activities to date, including:

• * A new Philosopher has been hired, a shared position with the Richland Campus.
• * "The Great Gala Gourmet" scholarship fundraising event is upcoming.
• * Commencement ceremony on May 19th will feature President David Walsh, UW System Board of Regents, giving the address.
• * A student from this Campus exhibited work at the "Posters on the Rotunda" event
  recently held in Madison.

Discussion of Living and Learning Center:

Dean Pleger gave a report on activities to date, including:

• * An executive summary of the student housing market study was distributed.
• * Project Update from the March 29th meeting was distributed.
• * The project is nearing completion of Phase I; the next step will move into conceptual planning and programming.
• * A report on the marketing study will be given to both the County Board and
  City Council prior to moving on to Phase II.

C. Davis briefly updated Commission members on Campus security issues and severe weather notification concerns.

Discussion on 2008 Budget:

Chairperson Wedekind and Dean Pleger agreed to establish priorities for the 2008 budget, including funding for the lab project. The Dean indicated the long term capital budget will be reviewed and updated as well.

Motion by Mielke, seconded by Wedekind to adjourn and set the next, regular meeting date for Thursday, May 17, 2007 at 9:00 A.M. Motion carried and the meeting adjourned at 10:05 A.M.

Respectfully Submitted: Beverly J. Mielke, County Clerk/Secretary