UW Campus Commission

DATE: Thursday, May 17, 2007
TIME: 9:00 A.M.
PLACE:
Baraboo/Sauk County UW Campus in Lange Center Meeting Room, located off the Joe Wankerl Cafeteria
1006 Connie Rd.
Baraboo, WI 53913

Members Present: Wedekind, Mielke, Geimer, Giese, Liston, Huffaker, Kivioja, and Haugen.
Others Present: Janke, Pleger, Davis, and Griffith.

Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.

Motion by Haugen, seconded by Kivioja to approve the agenda for today's meeting, as mailed.
Motion carried.

Motion by Kivioja, seconded by Huffaker to approve the minutes of the April 19, 2007 meeting, as mailed.
Motion carried.

Election of Officers:

Robert Janke continued to conduct the meeting. Motion by Geimer, seconded by Giese to nominate Phil Wedekind as Chair. Motion carried. Motion by Wedekind to nominate Lowell Haugen as Chair; Mr. Haugen declined the nomination. Motion by Kivioja, seconded by Giese to close the nominations and declare Phil Wedekind elected as Chair of the Campus Commission for the ensuing one year term of office. Motion carried. Chair Wedekind continued to conduct the meeting.

Motion by Giese, seconded by Wedekind to nominate Lowell Haugen as Vice-Chair. Motion by Geimer, seconded by Kivioja to close nominations. Motion carried. Motion by Geimer, seconded by Wedekind to declare Lowell Haugen elected as Vice-Chair of the Campus Commission for the ensuing one year term of office.
Motion carried.

Public Comment:

None

Communications:

None

Financial Report:

C. Giese, City Clerk, presented a financial report for the period 01/01/07 to 05/31/07 which indicated an unencumbered balance of $135,278.47.

Maintenance Report, Review & Payment of Bills:

R. Griffith presented the monthly report and list of bills, noting a recent accident on Campus involving a garbage truck which knocked down one of the parking lot light poles; the trucking company's insurance will be covering the cost of repair/replacement. Motion by Geimer, seconded by Kivioja to approve the report and payment of bills in the amount of $6,107.53. Motion carried.

Discussion on Heating System and Possible Awarding Contract:

The Commission discussed the financial aspects of the boiler replacement project. Assistant Dean, Carolyn Davis, reported on progress in obtaining a shared savings contract loan and indicated the Department of Administration has given its approval and the paperwork now rests with Alliant Energy. Dean Pleger thanked Ms. Davis for her efforts in securing the necessary approvals and paperwork connected with this project.

Chair Wedekind noted Mr. Bob Silva, Precision Controls, has indicated there would be several subcontractors working on this project, many of whom are likely to submit invoices which would require payment sooner than the monthly bill paying schedule of the Commission. Discussion followed with a motion by Kivioja, seconded by Geimer to allow Chair Wedekind to authorize payment of subcontractor's bills, without the immediate approval of the Campus Commission, provided the shared savings contract loan is approved and the bills do not go beyond 90% of the full cost of the contract. Motion carried. Chair Wedekind indicated he intends to carefully track the bills.

Chair Wedekind informed Commission members that a certificate of asbestos removal for Campus buildings could not be located; if any asbestos is found during the project, contractors will remove and properly dispose of the material. Regarding material which is going to be removed in preparation for a new boiler, consensus of Commission members was to allow the subcontractor to retain whatever small amount of salvageable valued items might exist.

Dean's Report:

Dean Pleger gave a report on activities to date, including:

• Two new billboards have been installed in the area which feature UW alumni.
• Moving forward with Summerset Theater; web page is up, student participation this
  year as well as professional actors. Commission members were encouraged to help
  promote the event.
• Commencement to be held this weekend, May 19th. Regents President, David Walsh, will be giving the commencement address.
• Reaching the end of the semester, exams and summer school will soon follow.

Discussion of 2008 Budget:

C. Davis indicated she is currently in the process of developing the 2008 budget and will have a preliminary budget for review at next month's meeting; a small increase is being anticipated. Dean Pleger suggested the Commission tour the physical areas on campus being considered for improvement to become familiar with the needs.

Discussion on Living and Learning Center:

C. Davis and M. Huffaker reported on activities to date, including:

• Recent meeting with the architect to view architectural examples/styles. The group favored natural features and lighting in a building that would be similar in style with present campus buildings, yet have its own recognizable element.
• Preliminary discussions in siting have taken place.
• A field trip for Commission members to the Leopold Center was proposed.
• The Strang firm has completed approximately half of their work and hope to finish by the end of summer.

Motion by Mielke, seconded by Wedekind to adjourn and set the next, regular meeting for Thursday, June 28, 2007 at 9:00 A.M.
Motion carried and the meeting adjourned at 9:50 A.M.

Respectfully submitted: Beverly J. Mielke, County Clerk/Secretary