Commission on Aging Committee Agenda

Date: Tuesday, January 22, 2008
Time: 8:30 a.m.
Place:
Conference Room 213, Second Floor
West Square Building
505 Broadway
Baraboo, Wisconsin

REGULAR MEETING

ATTENDANCE:

Members present: J. Wheeler, Chair, B. Durst, D. Nelson, R. White

Others Present: Marty Krueger, Sauk County Board of Supervisors Chair, Trish Vandre, Commission on Aging Director, Lee J. Roundy Commission on Aging Older American's Act Leadworker

Absent: S. Alexander, R. Cassity, P. Johnson, D. McCluskey, R. Soeldner

CALL TO ORDER:

The meeting was called to order by J. Wheeler at 8:35 a.m. and was certified to be in compliance with the Open Meeting Law.

AGENDA:

Motion by D. Nelson to adopt the Agenda, amended the order of Business Items as follows, second by R. White.
Motion carried.

Business Items

  1. Consider Submission of 2008 s.85.21 Grant Application
  2. Consider Recommendation of Resolution Proclaiming March 2008 as National Nutrition Month
  3. Consider approval of 2008 Budgeted Use of Fund Balance for 2007 MIS Chargebacks
  4. Discussion of County's Role in Home Delivered Meal Service

ADOPT MINUTES OF PREVIOUS MEETING:

Motion by D. Nelson to approve the December 2007 Meeting Minutes, second by R. White.
Motion carried.

PUBLIC COMMENT:

None registered.

COMMUNICATIONS:

B. Durst read a letter received from Charles Moritz, home delivered meal volunteer, who did not receive volunteer forms after multiple calls to the Commission on Aging office.

DEPARTMENTAL UPDATES:

  1. Director's Report: T. Vandre highlighted events and statistics from the December/January Director's Report.
  2. Financial Report:
    1. Monthly Financial Statements: L. Roundy entertained any questions regarding the current Balance Sheet and Committee Budget Report.
    2. Approval of Vouchers: Motion by D. Nelson to approve the December 2007 vouchers in the amount of $35,272.24, second by R. White. Motion carried.
  3. Staff Report: L. Roundy distributed the audited 2007 Service Delivery Statistics handout. The report reflects 2007 growth by program, and an overall net increase of 20.34% in services provided over 2006. The number of full-time employees in 2006 was 10.18 and in 2007, 10.59. With the same number of employees, the hours used for part-time employees increased in 2007. L. Roundy also distributed a handout and presented an overhead slide regarding the lunch costs at the dining center compared to home delivery; increasing dining center participation reduces fixed cost impact per lunch.
  4. Draft 2009 Form I: Commission began reviewing and discussing the goals section of the 2009 Form 1.

AGEADVANTAGE BOARD REPORT:

B. Durst received a letter from the Area Agency on Aging task force regarding their restructuring efforts. A transition board will be created, a new name will be developed as well as its by-laws. Their focus will be to provide technical/ educational support to Aging & Disability Resource Centers and ensure the quality of services being provided, statewide.

BUSINESS ITEMS:

  1. Consider Submission of 2008 s.85.21 Grant Application: L. Roundy distributed the Application and Commission discussed the details of the Grant. Motion by D. Nelson to submit the Application as drafted, second by B. Durst.
    Motion carried.
  2. Consider Recommendation of Resolution Proclaiming March 2008 as National Nutrition Month. Motion by D. Nelson, second by B. Durst.
    Motion carried.
  3. Consider Approval of 2008 Budgeted Use of Fund Balance for 2007 MIS Chargebacks: L. Roundy distributed the draft 2007 carryforward plan and presented the 2007 program balances as of January 18, 2008. Motion by M. Krueger to use the 2008 budgeted use of fund balance in the amount of $7,812 to pay for the December 2007 MIS chargebacks for computers budgeted in 2008 and reduce the 2008 Budget by the used $7,812, second by R. White.
    Motion carried.
  4. Discussion of County's Role in Home Delivered Meal Service: T. Vandre presented a table of information for discussion regarding additional options for providing home delivered meal service. No action taken.

ADVOCACY:

This discussion was postponed until the next Regular meeting.

NEXT MEETING:

The next Regular meeting will be held Tuesday, February 26, 2008 at 8:30 a.m. at the West Square Building, Conference Room 213 on the Second Floor.

ADJOURNMENT:

Motion by B. Durst to adjourn, second by D. Nelson.
Motion carried.

Signed by: D. McCluskey, Secretary