Commission on Aging Committee Agenda

Date: Tuesday, February 26, 2008
Time: 8:30 a.m.
Place:
Conference Room 213, Second Floor
West Square Building
505 Broadway
Baraboo, Wisconsin

REGULAR MEETING

ATTENDANCE:

Members present: J. Wheeler, Chair, S. Alexander [until 10:40 a.m.], R. Cassity [until 10:40 a.m.], B. Durst, D. McCluskey, D. Nelson, R. Soeldner, R. White

Others Present: Trish Vandre, Commission on Aging Director, Lee J. Roundy Commission on Aging Older American's Act Leadworker, Cathy Bindl, Commission on Aging Program Assistant

Absent: P. Johnson

CALL TO ORDER:

The meeting was called to order by J. Wheeler at 8:33 a.m. and was certified to be in compliance with the Open Meeting Law.

AGENDA:

Motion by R. Cassity to adopt the Agenda, second by D. Nelson.
Motion carried.

ADOPT MINUTES OF PREVIOUS MEETING:

Motion by D. Nelson to approve the January 2008 Meeting Minutes, second by R. White.
Motion carried.

PUBLIC COMMENT:

None registered.

COMMUNICATIONS:

T. Vandre read a letter of appreciation received from the St. Clare Foundation on behalf of a participant of the MEDS pilot program.

T. Vandre updated the Commission on a claim filed from a LivingWell Expo participant due to an alledged fall that may have been sustained.

DEPARTMENTAL UPDATES:

  1. Director's Report: T. Vandre highlighted events and statistics from the January/February Director's Report.

    2007 Annual Report: L. Roundy stated that this report was draft and would be mailed to the Commission once finalized.

    2007 Donation Report: L. Roundy distributed and presented the final report that was submitted to Accounting.

  2. Financial Report:
    1. Monthly Financial Statements: L. Roundy entertained any questions regarding the current Balance Sheet and Committee Budget Report.
    2. Approval of Vouchers: Motion by S. Alexander to approve the January 2008 vouchers in the amount of $45,744.66, second by D. Nelson.
      Motion arried.
  3. Staff Report: Cathy Bindl provided information on the service/issue trends that she deals with as the Program Assistant in the Commission office.
  4. Discussion of HDM Service Alternatives: T. Vandre distributed and discussed the Nutrition Assessment form, provided by AgeAdvantAge, that will be used for the 2008 annual home-delivery assessment. The Commission continued discussion of the alternatives and prioritized them to be researched.

BUSINESS ITEMS:

  1. Consider Ratification of January 2008 Business Items: Motion by D. Nelson to ratify the January 2008 Business Items, second by R. White.
    Motion carried.
  2. Consider Approval of 2008 Revised Budget: Motion by S. Alexander to use $7,812 from the 2008 budgeted use of fund balance to cover the computers received in December 2007 and reduce the 2008 budgeted use of fund balance by <$7,812>; reduce the 2008 budgeted use of carryforward in the Supportive Home Chore Program by <$14,277> and reduce operating expenses by <$14,277>; reduce the 2008 budgeted use of carryforward in the Transportation Program by <$6,753> and reduce operating expenses by <$6,753>; reduce the 2008 budgeted use of carryforward in the Congregate Program by <$20,000> and reduce operating expenses by <$20,000>; reduce the 2008 budgeted use of carryforward in the Information & Assistance Program by <$22,428> and increase ADRC funding by $22,428, second by B. Durst.
    Motion carried.

2009 BUDGET PREPARATION:

Commission reviewed the 2008 short-term/long-term goals and drafted the 2009 short-term/long-term goals.

AGEADVANTAGE BOARD REPORT:

B. Durst provided an update to the Commission regarding the Area Agency on Aging task force on their restructuring efforts. A vision statement and by-laws are being developed by the transition board.

ADVOCACY:

T. Vandre distributed and presented the TRIAD 2008 Training opportunity on April 7 and 8, 2008 at the Wintergreen Resort in Wisconsin Dells to advocate for the safety of older adults. T. Vandre also provided an opportunity for the Commission to attend the Senior Statesman Program at the Capital in March 2008.

NEXT MEETING:

The next Regular meeting will be held Tuesday, March 25, 2008 at 8:30 a.m. at the West Square Building, Conference Room 213 on the Second Floor.

ADJOURNMENT:

Motion by R. Soeldner to adjourn, second by D. McCluskey.
Motion carried.

Signed by: D. McCluskey, Secretary