DATE:
Monday, August 11, 2008; 9:00 A.M.
Sauk County West Square Building, 505 Broadway, Room 213, Baraboo, WI
Members Present: Krueger, Stevens, Endres, Fordham, and Wenzel
Others Present: K. Schauf, B. Mielke, A. Kleczek, S. Pate, J. Maxwell, M. Steward, B. Simmert, and news media representative.
Chairperson Krueger called the meeting to order at 9:00 A.M. and certified compliance with the Open Meeting Law.
Motion by Endres, seconded by Stevens to approve the amended, amended agenda for today's meeting, and move item #11, County Comprehensive Planning, discussion and consideration of County Comprehensive Plan: website, blog, and message board, to be presented in conjunction with item #6, MIS Department report. Motion carried.
Motion by Fordham, seconded by Wenzel to approve the minutes of the July 1, 15, and 29 , 2008 meetings, as printed. Motion carried.
Public Comment:
Judd Maxwell, citizen and business owner in the Town of Greenfield, addressed the Committee with concerns he and other township residents share over the recent flood damage and long term repairs in the township. The Greenfield Town Board will be forwarding a resolution to the County Board concerning this issue in the near future.
Communications:
Chair Krueger noted receipt of the following:
* Invitation from the International Crane Foundation Board of Directors to attend the ground breaking for ICF's new exhibits on Wednesday, August 20, 2008 at 11:00 A.M.
* Letter from Vierbicher Associates, Inc. regarding the City of Reedsburg Amendment or Creation of a Tax Incremental District.
* Notification of the Man Mound commemoration event, August 9, 2008.
* Memo from Jeff Jelinek, Emergency Management Director, regarding river clean up contract award.
* Invitation from WCA to attend an educational seminar entitled, "Current Issues in County Organization" on Monday, August 25, 2008 in Stevens Point.
* Letter from Wisconsin Department of Administration regarding approval of the City of Baraboo-Town of Greenfield Cooperative Boundary Agreement.
Supervisors Fordham and Endres both noted receiving phone calls from a Lake Redstone area resident expressing concerns related to the Malave property on the lake.
MIS Department:
County Comprehensive Planning, Discussion and Consideration of County Comprehensive Plan: Website, Blog, and Message Board:
Planning and Zoning Department personnel, Mark Steward and Brian Simmert, gave a demonstration of the County Comprehensive Plan website, blog and message board; noting it would be a county owned and operated web site, monitored by the Planning and Zoning Department. Discussion followed with the Corporation Counsel regarding open meeting law issues relative to County Board members' use of the site. Motion by Wenzel, seconded by Fordham to support the Planning and Zoning Department's sponsorship of the County Comprehensive Plan website, blog and message board. Motion carried (Stevens voted nay).
S. Pate, MIS Coordinator, presented his monthly report and list of bills. Pate informed Committee members of his plans to work with the Treasurer's Department to investigate the budgeting and eventual purchase of a new computer tax system. Motion by Wenzel, seconded by Stevens to receive the report and list of bills for the MIS Department in the amount of $133,443.84. Motion carried.
Committee next reviewed the 2009 budget for the MIS Department. Motion by Fordham, seconded by Stevens to approve forwarding the preliminary MIS budget on to the Finance Committee for consideration. Motion carried.
County Clerk:
B. Mielke, County Clerk, presented the monthly report and list of bills for the County Clerk's Department. Motion by Fordham, seconded by Endres to receive the report and list of bills in the amount of $7,858.88. Motion carried.
Committee next reviewed the 2009 budget for the County Clerk Department. Motion by Fordham, seconded by Stevens to approve forwarding the preliminary County Clerk budget on to the Finance Committee for consideration. Motion carried.
Corporation Counsel:
A. Kleczek, Corporation Counsel, presented the monthly report and list of bills for her department. Motion by Fordham, seconded by Endres to receive the report and list of bills in the amount of $1,850.97. Motion carried.
Committee next reviewed the 2009 budget for the Corporation Counsel Department. Motion by Fordham, seconded by Stevens to approve forwarding the preliminary Corporation Counsel budget on to the Finance Committee for consideration. Motion carried.
The Committee took a recess from 10:50 to 11:00 A.M.
Administrative Coordinator:
K. Schauf, Administrative Coordinator, presented the monthly report and list of bills for her department. Motion by Endres, seconded by Fordham to receive the report and list of bills in the amount of $268.09. Motion carried.
Committee next reviewed the 2009 budget for the Administrative Coordinator Department. Motion by Fordham, seconded by Stevens to approve forwarding the preliminary Administrative Coordinator budget on to the Finance Committee for consideration. Motion carried.
County Board Chair:
Chair Krueger briefly reported on his monthly activities. He indicated plans to include an item on next month's agenda dealing with the Chair's duties and compensation thereof.
Updates: A. Update: VK Central Services Organizational Analysis:
No update given.
Consideration of a Resolution Formalizing the Transportation and Coordination Committee, Specific to Human Services Transportation:
Copies of a resolution entitled, "Resolution to Establish a Transportation Coordination Committee as a Special Committee of the Sauk County Board of Supervisors" were distributed and discussed with Committee members; composition of the committee and per diem and mileage expenses were also debated. Motion by Endres, seconded by Fordham to forward the resolution to the full County Board for consideration at the August 19, 2008 meeting. Motion carried.
Consideration of Committee Appointments for the CDBG Revolving Loan Fund Committee:
Chair Krueger announced the names of several individuals under consideration for appointment to this committee; a complete list of names will be presented at the August 19, 2008 County Board meeting. A special E&L meeting will be immediately held prior to the Board meeting to approve the names recommended for appointment.
CDBG-EAP, A: Consideration of Grant Administration:
The Administrative Coordinator presented a list of organizations for consideration in administering the CDGB-EAP grant. Discussion followed with a motion by Fordham, seconded by Stevens to select the Central Wisconsin Community Action Council as the administration agency for the CDBG-EAP grant (Endres abstained). Motion carried.
B. Consideration of a Resolution: Authorizing Participation in the Wisconsin Small Cities Community Development Block Grant-Emergency Assistance Program (CDBG-EAP):
Copies of a resolution entitled, "Authorizing Participation in the Wisconsin Small Cities Community Development Block Grant - Emergency Assistance Program (CDBG-EAP)" were distributed and discussed with Committee members. Motion by Fordham, seconded by Wenzel to forward the resolution to the full County Board for consideration at the August 19, 2008 meeting. Motion carried.
Consideration of Per Diem Payments to Supervisors Attending the Wisconsin Counties Association Annual Conference in October:
Motion by Endres, seconded by Stevens to authorize per diem and mileage, no meals or hotel expenses, for any County Board member who may attend up to three days of meetings at the Wisconsin Counties Association annual convention to be held in Lake Delton on October 12 - 14, 2008. Motion carried.
The Committee set the next, regular meeting date for Monday, September 8, 2008 at 9:00 A.M.
Motion by Wenzel, seconded by Stevens to go into closed session pursuant to Wisc. Stats. 19.85(1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the (governmental) body has jurisdiction or exercises responsibility: performance evaluation of Acting Corporation Counsel. Roll call vote was taken on the motion with the following results: AYE: (5) Krueger, Stevens, Wenzel, Fordham, and Endres. Motion carried and the Committee went into closed session at 12:03 P.M.
(following portion of minutes by County Board Chair)
The Committee reconvened in open session followed with a motion by Wenzel, seconded by Fordham to return to closed session pursuant to Wisc. Stats. 19.85(1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Sauk County v. Jeffrey G. Kozlowski et. al., 06 CX 3; and allow the following to remain: K. Schauf and A. Kleczek. Roll call vote was taken on the motion with the following results:
AYE: (5) Krueger, Stevens, Wenzel, Fordham, and Endres. Motion carried.
Discussion and Possible Action on Fines Associated with Sauk County v. Jeffrey G. Kozlowski et. al., 06 CX 3:
The Committee returned to open session followed with a motion by Endres, seconded by Stevens to allow postponement of the forfeiture in the amount of $6,250.00 against Jeffrey G. Kozlowski and Big Dad's Big Cat Rescue and Educational Center, Inc. until June of 2009, with the condition that monthly interest payments of $94.00 are made for each payment missed (including June and July of 2008). Absent this agreement, the Corporation Counsel is directed to continue collection action. Motion carried.
Motion by Fordham, seconded by Stevens to go into closed session pursuant to Wisc. Stats. 19.85(1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Thieding v. Sauk County and RMT, Inc., 09 CV 598; and allow the following to remain: K. Schauf and A. Kleczek. Roll call vote was taken on the motion with the following results: AYE (5) Krueger, Stevens, Wenzel, Fordham, and Endres. Motion carried.
The Committee returned to open session followed with a motion by Endres, seconded by Fordham to go into closed session pursuant to Wisc. Stats. 19.85(1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Sauk County v. Malave; and allow the following to remain: K. Schauf and A. Kleczek. Roll call vote was taken on the motion with the following results: AYE: (5) Krueger, Stevens, Wenzel, Fordham, and Endres. Motion carried.
The Committee returned to open session followed with a motion by Endres, seconded by Wenzel to adjourn. Motion carried.
Respectfully submitted:
Beverly J. Mielke, County Clerk/Secretary, and
s/ Martin F. Krueger, County Board Chair