Members Present: Krueger, Wenzel, Fordham, and Endres
Members Absent: Stevens
Others Present: K. Schauf, A. Kleczek, B. Mielke, M. Koehler and news media representative.
Chair Krueger called the meeting to order at 8:00 A.M. and noted compliance with the Open Meeting Law. Motion by Fordham, seconded by Endres to approve the agenda for today's meeting, as mailed.
Public Comment:
None.
Communications:
Chair Krueger: Invitation and program for the 40th anniversary open house celebration of the University of Wisconsin Baraboo/Sauk County to be held on Sunday, October 19, 2008; order form for 2009 County Board calendars. Consensus of Committee was to continue ordering this item.
Consideration of a Resolution Supporting Expediting Repairs to the 400 Trail:
Committee members discussed if this resolution was warranted, given the fact that the DNR is currently doing the necessary repairs. Motion by Endres, seconded by Fordham to postpone consideration of this resolution until the November, regular E&L meeting. Motion carried.
Consideration of a Resolution of the Sauk County Board of Supervisors Requesting Revisions to the Annexation Law:
A. Kleczek distributed a resolution she drafted, at the Committee's request, entitled, "Resolution of the Sauk County Board of Supervisors Requesting Revisions to the Annexation Law". Motion by Endres, seconded by Wenzel to forward the resolution to the County Board for consideration at the October 21, 2008 meeting. Motion carried.
Consideration and Discussion of Potential Changes to the Sauk County Code of Ordinances Relative to Administrative Coordinator:
Chair Krueger noted this item was placed on the agenda at his request and further discussed with Committee members his concerns regarding the procedure in place for the evaluation and follow up of the Administrative Coordinator position. M. Koehler, Personnel Director, explained her administrative involvement in the procedure, as outlined in the Personnel Ordinance. Discussion followed with consensus of Committee members opting for the Corporation Counsel to investigate the procedure, record keeping and salary aspects of the process. Chair Krueger indicated he will forward the recent evaluation of the Administrative Coordinator to the Personnel Director and Kathy Schauf via e-mail today.
Discussion of Prioritization and Complaint Resolution:
K. Schauf informed the Committee of her intent to include prioritization of issues and complaint resolution with her regular, monthly committee reports. Committee members supported this concept and asked that any specific areas of concern be highlighted for their attention. Schauf further indicated plans to address the issue of complaint resolution at an upcoming department head meeting with a follow up report to this Committee.
Marty Krueger, County Board Chair:
a. Monthly Report:
Chair Krueger reported the recent WCA Convention hosted by Sauk County was very successful, with over 1000 registrants and vendors in attendance; the host booth, under the direction of the UW Extension, Arts and Culture Committee, was also well received.
Krueger indicated receiving a request from Supervisor Kriegl to be included on the October 21, 2008 County Board agenda and allowed to give a ten minute power point presentation regarding Pod A of the Sauk County jail. Krueger stated he has sought legal opinions from the WCA and Corporation Counsel, both of whom indicated the proposed budget cannot be amended or changed until after the public hearing is held at the November 12, 2008 annual meeting. Committee members concurred that Supervisor Kriegl's request be denied for the October 21, 2008 meeting.
b. Discussion of Expectations of County Board Chair:
Chair Krueger addressed the Committee regarding the increased demands and meetings required of the County Board Chair, using his daily calendar for September as an example. Discussion followed and it was agreed the job expectations and renumeration of the position be clearly outlined and be an item for discussion at the next mid-term assessment meeting.
Updates: Virchow Krause Central Services Organizational Analysis: Performance Measurement.
K. Schauf explained the need for performance measures to be included in departmental reporting and budgeting procedures; functional teams and County Board will be involved in the process as well.
Chair Krueger discussed issues raised at recent budget consideration meetings of both the Finance and Personnel Committees. He also informed Committee members of a motion he made, and subsequently withdrew, seeking to eliminate one full time position in the Personnel Department. Discussion followed concerning this issue and implementation of the VK study.
CDBG: Consideration of City of Reedsburg Request Regarding RLF Committee Composition and Approval Process:
Chair Krueger reported Mr. Robert Utley, Chair of the City of Reedsburg's CDBG Loan Committee, was invited but unable to attend today's meeting. The City has requested the County make appointments to its Revolving Loan Fund Committee to include representatives from the CDBG committees in the cities of Baraboo, Reedsburg and Wisconsin Dells and allow these members to have a part in the approval process for applications. The Administrative Coordinator did not support this request. Motion was then made by Endres, seconded by Fordham not to honor the City of Reedsburg's request concerning issues related to the Sauk County Revolving Loan Fund Committee. Motion carried.
Possible Closed Session Pursuant to Wisc. Stats. 19.85 (1)(g) Conferring with Legal Counsel for the Governmental Body who is Rendering Oral or Written Advice Concerning Strategy to be Adopted by the Body with Respect to Litigation in Which it is or is Likely to Become Involved: Thieding v. Sauk County and RMT, Inc. CV 598; Pearly Friedly; and Possible Waiver of Conflict of Interest.
Motion by Fordham, seconded by Wenzel to go into closed session pursuant to Wisc. Stats. 19.85 (1)(g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Thieding v. Sauk County and RMT, Inc. CV 598; Pearly Friedly and possible waiver of conflict of interest; and allow the following individuals to remain: K. Schauf, A. Kleczek, and B. Mielke. Roll call vote was taken on the motion with the following results: AYE: (4) Krueger, Fordham, Wenzel, and Endres. Motion carried and the Committee went into closed session at 11:05 A.M. At 11:12 the Committee returned to open session.
Possible Closed Session Pursuant to Wisc. Stats. 19.85 (1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of Any Public Employee Over Which the Governmental Body has Jurisdiction or Exercises Responsibility: Performance Evaluation of the Director of Management Information Systems:
Motion by Wenzel, seconded Endres by to go into closed session pursuant to Wisc. Stats. 19.85 (1)(c) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: performance evaluation of the Director of Management Information Systems and allow the following to remain: K. Schauf. Roll call vote was taken on the motion with the following results: AYE: (4) Krueger, Fordham, Wenzel, and Endres. Motion carried and the Committee went into closed session at 11:12 A.M. At 11:35 A.M. the Committee returned to open session followed with a motion by Wenzel, seconded by Endres to adjourn. Motion carried and the meeting adjourned at 11:35 A.M.
Respectfully submitted:
Beverly J. Mielke, County Clerk/Secretary