DATE: Tuesday, May 13, 2008
PLACE:
Room 213
West Square Building
505 Broadway
Baraboo WI
Members present: Tommy Lee Bychinski, Marty Krueger, Joan Fordham, Steve Bach
Members excused: William F. Wenzel
Others present: Kerry Beghin, Kathy Schauf, Pat Carignan, Liz Geoghegan, Amanda Blomberg, Michael Hafemann, Jessica Fry, Kim Gochanour, Penny Clary, Alene Kleczek, Media
The meeting was called to order by Chairperson Bychinski at 8:30 AM. Certification of open meeting compliance was given.
Motion by Fordham, second by Bach to adopt the agenda.
Motion carried.
Elect Chairperson: Motion by Fordham, second by Krueger
to nominate Bychinski for Chairperson, close nominations and cast a unanimous
ballot.
Motion carried.
Vice-Chairperson: Motion by Bach, second by Krueger to
nominate Fordham for Vice-Chairperson, close nominations and cast a unanimous
ballot.
Motion carried.
Secretary: Motion by Bychinski, second by Fordham to
nominate Bach for Secretary, close nominations and cast a unanimous ballot.
Motion carried.
Motion by Fordham, second by Krueger to adopt the minutes of the meeting
dated April 11, 2008.
Motion carried.
None.
None.
Amanda Blomberg, Manager from Virchow, Krause & Co. LLP, reported that the 2007 audit generally went well. New auditing standards required a closer look at internal controls. Virchow Krause found that since Sauk County is decentralized, examining segregation of duties is recommended. Benefits received compared to costs to improve controls should be considered.
Over budget departments were Circuit Courts due to the Hainstock trial,
Register in Probate and Coroner. Motion by Krueger, second by Bach to approve
the resolution.
Motion carried.
The budget process was reviewed. Balancing outside agencies' budget requests with County department requests was discussed.
Captain Michael Hafemann and Jessica Fry presented a jail report through April. Some revenues are received a month behind, so are not included. Costs to equip and stock Unit A precede their related revenues. Medical expenses have been lower than budgeted. Behavioral issues have been minimal.
Kim Gochanour and Penny Clary discussed 2009 budget preparation, including mission, vision and goals development, budgeting in all areas by per patient day, and spenddown sheets. Time has been spent streamlining procurement processes. Decreasing census has prompted work on decreasing supplies and staff levels. Emphasis on receivable management.
Questions regarding Human Services collections processes were discussed.
Carignan updated the committee of recent Treasurer's department activity.
Motion by Fordham, second by Bach to approve payment of the invoices from
the Treasurer's department in the amount of $424.30.
Motion carried.
The Committee discussed the Treasurer's Department mission,
vision, and goals for 2009.
Beghin pointed out the highlights of the Accounting Department's activity
for April 2008. Staff have worked hard on the audit, with generally good
results.Motion by Krueger, second by Fordham to approve
payment of the invoices from the Accounting department in the amount of
$411,801.71.
Motion carried.
Motion by Fordham, second by Bach to approve payment of the County
invoices in the amount of $3,766,401.25.
Motion carried.
The Committee discussed the Accounting Department mission,
vision, and goals for 2009.
Finance will meet again on May 20, 2008 prior to the County Board meeting. The next regular Finance meeting will be held on June 10, 2008 at 8:30 am. There will be a special joint meeting of Finance and Personnel June 13, 2008 at 8:15.
Motion by Bach, second by Fordham to adjourn the meeting.
Motion carried.
Respectfully submitted: Steven Bach, Finance Committee Secretary