DATE: Friday, June 13, 2008 - Room 213
ATTENDANCE:
Personnel Members Present: T. Meister, P. Tollaksen, S. Alexander, H. Netzinger,*C. Montgomery
*Late Arrival
Finance Members Present: T. Bychinski, J. Fordham, S. Bach, M. Krueger, W. Wenzel
Others Present: K. Schauf, M. Koehler, L. Horkan, J. Briggs
ORDER OF BUSINESS:
CALL TO ORDER: The meeting was called to order by Finance Committee Chair, T. Bychinski at 8:15 A.M. and compliance with the Open Meeting Law was verified.
Motion by J. Fordham, seconded by P. Tollaksen to nominate Finance Chairperson, T. Bychinski to serve as Chair of the joint meeting. Motion carried.
Motion by J. Fordham, second by P. Tollaksen, to approve the agenda. Motion carried.
Chairperson Bychinski requested Administrative Coordinator K. Schauf address the Committees.
Schauf stated the purpose of the meeting was to discuss the strategic process for evaluating requests departments have submitted for new positions and reclassification of existing positions. Schauf cautioned the committees that their action provides the preliminary approval or denial for the upcoming year budget process. There is a need for a team mentality, requests need to be reviewed in detail; are the reasons for the position connected to goals of the department, the County Board, the community? Is it needed to sustain a current service or is the intent to offer an additional service? Schauf articulated which tools are in place for evaluating and adjusting staffing levels, including attrition, five year planning, continuity planning and Board priorities. Schauf summarized that the successful process begins with communication, awareness of fiscal concerns, staffing needs, and review of programs and services. The joint committees need to align as a team and work as willing partners of the Board and management.
Personnel Director, M. Koehler, distributed a handout of the existing language from the Sauk County Code of Ordinances, Chapter 13 - Personnel Ordinance regarding procedures for requesting a new position or reclassification of an existing position. Koehler stated that there is parallel language within the union contracts as well. Koehler requested guidance from the Committee members as to what they would like to receive in the form of documentation prior to review requests. Members of the joint committee concurred that complete packets of the documentation submitted would be beneficial rather than summaries.
Discussion followed regarding what members of both Committees would be looking for in reclassification process. Acknowledgment that increased workloads alone do not necessarily warrant reclassification. Required additional educational requirements and higher levels of responsibility, keeping in mind the request is to consider reclassification of a position and not an individual.
Consideration of Resolution Approving the 2009 Annual Cost of Living Adjustment (COLA) for Non-Represented Employees' Salaries Effective January 1, 2009.
M. Koehler, Personnel Director providing the Committee members information regarding a cost of living increase for the non represented employees for 2009 and presented language for a possible resolution of the same. Motion by S. Bach, second by H. Netzinger, to authorize a resolution to be presented to the County Board of Supervisors at the next business meeting in support of a 2.3 percentage increase in the wages for non represented employees for 2009. Finance Committee - Motion Carried. Personnel Committee - Motion Carried.
ADJOURNMENT: Motion by P. Tollaksen, second by H. Netzinger to adjourn until July 18, 2008, at 8:15 A.M. to consider requests for new positions and reclassifications for the 2009 budget process. Finance Committee - Motion Carried. Personnel Committee - Motion Carried.
Meeting adjourned.
Respectfully submitted: Scott Alexander, Personnel Committee Secretary
Steven Bach, Finance Committee Secretary