1. Called to order at 8:00 a.m. by Paul Endres. The open meeting law requirements were met.
2. Motion by Hartje, second by Fordham to adopt the agenda. Motion carried.
3. Motion by Fordham, second by Higgins to approve the minutes for the December 17 and 18 meetings. Motion carried.
4. Update on Schematic Design. Tim Stieve discussed the design as it stands today. Meetings are scheduled for Tuesday and Wednesday mornings with the architects. Focusing on basement and Administrative/resident center. Basic footprint hasn't changed but are "tweaking" things. Laundry area was made larger. Endres indicated that the Board of Trustees is still looking at outsourcing some departments and was assured that taking some areas out of the plan would not be a problem. Adding them in is more of a problem. All resident rooms are private and furniture is moveable so some personal things can be brought in. The size of the individual room is good. We have small group meeting rooms as well as larger group rooms. The ability to close off half of the neighborhood of 20 to make a smaller unit of 10 is important also for flexibility in the future. We are within the timeline and hope to finish the schematic design this week.
Tim has a meeting scheduled Wednesday with Reedsburg city officials. Possibility of funds being donated or grants being received was discussed. Options will be looked at. There is a meeting on Friday regarding donations and establishing a process in that regard. Timeline was discussed. Looking at signing off this week on schematic design and moving right to the design development phase. The LEED resolution does need to go before the board this month. Discussion followed regarding the costs and process of LEED certification. Silver level is attainable with several things during construction that will be done as a matter of course and cost is within our limits.
5. Discussion of LEED resolution and budget followed. Silver certification will cost approximately $69,865. Board members felt is was very important to go for a silver certification at least. Contractor will play a roll in LEED certification so experience in that area would be important, however the contractor builds from the architectural plans. There will be some small increase in construction costs by going LEED. Those are unknown at this time. Tim will double check the numbers in the budget and will change the resolution as necessary. Will not be large changes.
Motion by Bychinski, second by Fordham to approve the Resolution to authorize the construction of a LEED certified nursing facility at the Silver level. Motion carried.
The Wisconsin County Mutual Insurance Company will have representatives at the next meeting to further discuss Owner Direct Insurance. As drawings become available a smaller copy will be available for other board members. Suggestion made to also share drawings with media.
Some interest has been voiced regarding using some of the extra acreage for senior housing or to rent out to a local farmer. Suggestion made that for the next year it will not work out with all of the construction going on. Will further discuss these items in the future.
6. Next meeting date January 24, 2008 at 8:00 a.m. at the EMBS conference room.
Motion by Fordham, second by Hartje to adjourn. Motion carried.
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Joan Fordham, Secretary