Building Projects Committee

DATE: Thursday, May 22, 2008
TIME: 7:30a.m.
PLACE:
EMBS Meeting Rm., Rm C-128
Sauk County Health Care Center Chapel
S4555 Hwy CH, Reedsburg, WI 53959

PRESENT: Paul Endres, Virgil Hartje, Joan Fordham, William Higgins, Tom Bychinski

OTHERS PRESENT: Kathy Schauf, Kim Gochanour, Tim Stieve, Bill McClary, Alene Kleczek, Kerry Beghin, Marty Krueger, Steve Bach, Media

  1. Called to order at 7:30 a.m. by Paul Endres. The open meeting law requirements were met.
  2. Motion by Hartje, second by Bychinski to adopt the agenda.
    Motion carried.
  3. Motion by Fordham, second by Higgins to approve the minutes of the last meeting.
    Motion carried.
  4. Public Comment - None
  5. Communications - Bychinski handed out information taken from the LaCrosse Tribune article on the "green" jail being built in LaCrosse which asked and answered many basic questions regarding LEED certification. Endres indicated that the recent ICC meeting had a speaker from UW-Extension in Madison with the topic of green building. We may be eligible for some grants. Speaker may be available to present to the full board.
  6. Review of draft/bid documents/plans and schedule. Updated schedule was reviewed. Discussion of possibility of getting the exact cost of raising the building 5 feet. Will be doing some additional grading but exact costs are unknown at this time because some materials on site can be used for this. Bids are scheduled to be opened publicly on June 17th with a special meeting at 2:30 p.m. Special meeting of the full county board is scheduled for June 26th at 6:00 with a short meeting of this committee immediately before (5:15 p.m.) to sign the resolution. Looking to have resolution for LEED commissioning agent available for signature at this time also. Krueger indicated that having a short presentation from a representative from UW- Extension would be scheduled for this meeting.

    Bid alternates were discussed along with possibilities for donations to portions of a sidewalk or part of gardens etc. Discussion of WPPI and Alliant grant possibilities. Currently Health Care Center is limiting donations in-kind because of lack of storage space. Looking to update our website, speak at public meetings regarding the new facility and have a story-board or similar item in the lobby describing the process and updates on the building.

    Specs are on a DVD. ERS from Madison will be providing the drawings for 6 builders exchanges around the state who will be plan holders.

  7. Budget updates were discussed. Changes were discussed and items of interest highlighted. Also discussed the state inspector officially approving the plans. Will continue inquiring as to the status of the approval.
  8. Discussion of future of existing Health Care Facility. Had a recent issue at the Administrator's house which is connected to the current facility with sewer and water access and this was discussed at the Property and Resources Committee. Separate electrical line was brought to that house recently. Decisions need to be made about the land and buildings at the current site including the WWTP. Everything needs to be taken into consideration. Schauf indicated that perhaps all properties of the county need to be looked at by one group and decisions made regarding them all. We need to decommission the building and WWTP and planning should begin now. Some decisions need to be made now to meet state requirements and it is not the purview of this committee to make those decisions.

    Motion by Fordham, second by Bychinski, that the decision making ability regarding the disposition of the current Health Care Facility site and associated property be given to the Property and Resources Committee.
    Motion carried.
  9. Next meeting will be June 17, at 2:30 p.m. in the EMBS conference room.
  10. Motion by Bychinski, second by Hartje to adjourn.
    Motion carried.

Respectfully Submitted: Joan Fordham, Secretary