DATE: July 8, 2008
PRESENT: Paul Endres, Virgil Hartje, Joan Fordham, Tom Bychinski
ABSENT: Bill Higgins
OTHERS PRESENT: Kathy Schauf, Tim Stieve, Bill McClary, Alene Kleczek, Kerry Beghin, Marty Krueger, Fred Poehler, Jeri Zuber, Councilman Tom Seamonson and Mayor Carol Held of Reedsburg, Media
1. Called to order at 10:00 a.m. by Paul Endres. The open meeting law requirements were met.
2. Motion by Hartje, second by Bychinski to adopt the agenda. Motion carried.
3. Motion by Fordham, second by Hartje to approve minutes of the last two meetings. Motion carried.
4. Public Comment - None
5. Communications - None
6. Jeri Zuber summarized a bid reduction sheet containing several major areas where cost savings could be seen. Miron sent a bid breakdown to H/E and those numbers were very helpful in coming up with these numbers. Working with Miron's base bid and our estimate, deduct alternates were added making the bid overage $1,915,000. For the Clark Street extension the bid overage was $230,239. Because of the potential bidding climate increase a $120,000 increase over the last bid was projected. Revisions suggested were raising the basement for $700,000; Site modifications for $500,000; building reductions for $400,000; mechanical changes for $200,000; electrical changes for $200,000 for a total of $2,000,000 in reductions. Adjustment for re-bid climate leaves a total reduction of $1,880,000. Also discussed were alternate options of removing 8 rooms (2 per household) for a total of $400,000; removing one household of 10 beds for a total of $750,000; or removing one neighborhood of 10 - 12 beds for a total of $1,800,000. Chairman Krueger added that the efficiency lost by making some of these changes needs to be quantified. Alternate options of removing one household was deleted due to inefficiencies involved. Plan was shown with basement addition moved to the main level. Removed much of the basement storage, however space where there were elevators and stairs was made into storage.
Discussion held regarding the access road around the facility for emergency vehicles. This road could be gravel or even grass not a regular black top road, but it has to be plowable. Decided to separate out the access road (downsizing the specifications of that to be base gravel but no blacktop) and the extension of Clark Street from the building bid. The building and grading will be a separate bid.
LEED was also discussed. Identifiable cost of LEED was not that much, however the restriction on the bids for products can increase the bids dramatically. The LEED certification contract is a separate issue. Higher efficiency mechanical systems will remain.
Motion by Hartje, second by Bychinski to continue using as much "green" building materials/systems as we can but do not go for LEED certification. Motion carried.
Discussion of revisions to building and those that were acceptable to the committee. Will contact Kim to discuss the efficiency or loss of efficiency associated with moving the basement up to the main level as it relates to staffing issues. Site modifications were all accepted with the understanding that several areas have to be verified before final numbers are given. Building reductions to be bid as alternates are ICF walls, omitting one administrative office toilet, removing exterior cultured stone. Will keep fiberglass windows. Will keep all four bariatric rooms, but eliminate two of the in-ceiling lifts.
Mechanically, floor mounted vs. wall mounted toilets were discussed. Floor mounted systems are more labor intensive to clean so ongoing operational costs would go up. Decided to keep wall mounted toilets in resident rooms. Board is very interested in keeping as much efficiency as possible, but will not bond for more than $15M. Electrical changes were discussed. Nurse call system will be put under Section 17 special systems so that they are bid separately. Will look into simplifying lighting. Would prefer to keep the K-7 surge protectors but will discuss more.
Alternate options - Choices are remove 8 rooms or remove one neighborhood. Removal of one household was not considered an option. County board meeting is next Tuesday and H/E will present the plan with the basement moved up, also will show the beds coming off and a revised site plan. Will also explain the changes to mechanical/electrical and the cost savings associated with those. Will e-mail this information by Friday.
Representative of the ICF industry briefly spoke on a study currently being done by engineers on the long term energy efficiency of ICF walls and cost savings. Will have the information by beginning of next week.
7. Next meeting will be on Tuesday, July 15 at 4:30 p.m.
8. Motion by Hartje, second by Bychinski, to adjourn. Motion carried.
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Joan Fordham, Secretary