Health Care Center Board of Trustees

DATE: April 3, 2008

PRESENT: Paul Endres, Arthur Carlson, Henry Netzinger, William Higgins, Linda Borleske

EXCUSED ABSENCE: Terri Langer, Larry Schroeder

OTHERS PRESENT: Kathy Schauf, Delores Rydberg, Penny Clary, Marty Krueger, David Lasker, staff, Media

1. Called to order at 5:30 p.m. by Paul Endres. The open meeting law requirements were met.
2. Motion by Borleske, second by Carlson to adopt the amended agenda with the stipulation that No. 12 be moved to the beginning.
   Motion carried.
3. Motion by Carlson, second by Higgins to approve the minutes of the previous meeting.
   Motion carried.
4. Public comment.

   None

5. Communication.

   None

6. Kathy Schauf discussed the establishment of a new Health Care Center Foundation to provide a vehicle for donations from the public in support of the new facility. Corp. Counsel has been involved with the drafting of the By-laws and Articles of Incorporation. Assistant Corp. Counsel, David Lasker explained some details of the incorporation and purpose of the Foundation. Will be a 501c3 with a Board of Directors consisting of the Chair, Vice-Chair and Secretary (Administrator) of the HCC Board of Trustees. The principal officers will be elected by the Board of Directors. The Bylaws may be amended only by vote of the Sauk County Board of Supervisors. All positions are volunteer positions. Members were asked to review the information and come back with a decision next month.
7. Chairman's Report. Endres indicated that this report is going to be a regularly scheduled agenda item. The Board of Trustees will elect officers at the May meeting. Would also like to include on the May agenda the outsourcing option of the Housekeeping and Dietary departments. Also for discussion at that meeting will be a code of ethics for this committee since there are differences between this board and regular county board committees. The new Administrator, Kimberly Gochanour, will begin work on April 7.
8. Business Office Report. Penny Clary indicated that the aged receivables continue to be a focus. Continues to work on changing the format of financial reports for the board. Board suggested looking at write offs of uncollectible accounts on a regular basis. Suggestion was made to look into collection companies for possible help in that area. Chairman Krueger indicated that other committees are also looking at changing the financial reports to make them more understandable to all board members. Penny also thanked Delores Rydberg for the hard work and dedication and wished her well in the future.
   Motion by Borleske, second by Carlson to approve the vouchers in the amount of $123,004.90.
   Motion carried.
9. Donations for the month of March were discussed.
   Motion by Carlson, second by Netzinger to approve the donations in the amount of $1,490.
   Motion carried.
10. Administrator Rydberg discussed the recent state survey and the citations. We have heard back from the State regarding our Plan of Correction. There will be four major areas to correct. Waivers or exemptions will be requested on other cites and some corrections have already been made.
11. Administrators Report. Letter from the state regarding the phase down has been received and the plan accepted. We plan to consolidate four units into three to save nursing staff time and efficiency. Residents have been given 30 days notice of the move. After the move, more beds can be decertified. We are using pool staff when necessary to fill in. The implementation meeting for new software was today and went well. Union negotiations are scheduled for next week.
12. Resolution commending Ron Birdd for years of service was read.
    Motion by Carlson, second by Borleske to approve the Resolution commending Ron Birdd for 32 years of service.
    Motion carried.
13. Update on building project. Installation of solar panels was discussed at the last building meeting. Construction documents will be completed by the end of April so that bids can go out in May. Elevators were discussed as well as the nurse call system. Several different nurse call companies will have presentations next week. No Parkland Fee will be charged by the City of Reedsburg. Approved the additional site borings from STS, Inc. The Health Care Center Foundation was also discussed. The next Building Committee meeting is scheduled for April 24 in Baraboo. Delores will get the dimensions of the proposed stained glass windows and give to the Arts and Humanities Committee. A special meeting will be held on June 26 at 6:00 p.m. to award the bid for construction. We are within the proposed timeline and are looking at an October 2009 move-in date if at all possible. A question was asked regarding the LEED Certification. Chairman Krueger indicated that more explanation will be given to the full board in the near future.
14. Next meeting date will be May 1, 2008 at 5:30 p.m.
15. Motion by Higgins, second by Netzinger to adjourn.
    Motion carried

Respecfully Submitted: Paul Endres, Chairperson