Management Information Systems Committee

DATE: February 13, 2008

The MIS Committee meeting was called to order at 4:00 p.m., Wednesday, February 13, 2008 by Chairperson Stoeckmann.

Members present: Gaalswyk, Huffaker, Sinklair, and Stoeckmann.


Motion to adopt agenda by Gaalswyk, seconded by Sinklair. Agreed on by committee. Motion carried.

Motion to adopt minutes by Gaalswyk, seconded by Huffaker. Agreed on by committee. Motion carried.

Communications - Pate advised the committee that supervisor Netzinger had called earlier and asked that he bring forth the suggestion that MIS work with other County agencies to insure that residents are properly informed of the changes that will occur when local television changes to digital format. The committee suggested that Pate contact the Commission on Aging and UW extension to find out what they are doing and offer this departments assistance.

Update on Critical Information Handling - No new information to report

Update on Web Posting Issues - Agendas and Minutes are being posted. No issues to report.

Update on Fiber Optic - New Internet connection is up and being tested, implementation planned for March.

Update on security analysis: Inacom has completed the internal network scan and found a few minor issues that are being corrected. Once the new firewall and Internet connection are live, they will perform an external network analysis.

Computer Donation for Human Services - Pate handed out request. Motion to approve by Huffaker, seconded by Gaalswyk. Agreed on by committee. Motion carried. Discussion followed regarding the recycling of computer parts.

Review of November 14 minutes: Stoekmann asked that the minutes be reviewed and possibly updated to more accurately reflect the discussion with Capt. Hafemann regarding the functionality of the Visions system. Pate advised that editing the minutes several months after the meeting would not be appropriate. Committee requested that Pate ask Capt. Hafemann to appear at the March committee meeting to discuss further.

VK Recommendation Implementation Update: Pate briefly went through the presentation given to E&L on February 1. He also presented a preliminary implementation plan for Recommendation 5.6-1a for approval by the committee. Motion to approve by Sinklair, seconded by Huffaker, agreed on by committee. Motion carried.

Pate also advised the committee that he had met with Koehler to discuss employee training and that they are in the process of drafting an implementation plan.

Authorization for Jane Hill to travel to Minneapolis for training Feb. 3 - 7: Pate explained that the training opportunity presented itself at the last minute and he authorized Hill to attend, committee concurred that under such circumstances Pate may authorize travel without prior committee approval, provided such training is within budget. Motion to approve by Gaalswyk, seconded by Huffaker, agreed on by committee. Motion carried.

Authorization for MIS Coordinator to travel to Plano Texas to attend Turin training with Building services personnel: Pate explained that the training was provided by the vendor as part of the purchase for the fiber optic equipment. Approx. cost for travel $800.00. Motion to approve by Huffaker, seconded by Gaalswyk, agreed on by committee. Motion carried.

MIS Dept. Update:

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