DATE: Tuesday, November 18, 2008
Members Present: Ken Grant, Chair; Beverly Vaillancourt, Vice Chair; Thomas Kriegl, Cynthia Shanks; Sue Meise
Others present: Meg Allen, Baraboo; Carol Anderson, Spring Green; Sue Mobley, Reedsburg; David Doering, LaValle; Peggy Heinenreich, Sauk City; Jennifer Endres, Prairie du Sac; Maureen Palmer, Plain; Sue Steiner, Reedsburg; Cheryl Becker, SCLS.
The meeting was called to order 9:00A.M. Compliance with the open Meeting Law was confirmed. Motion by Bev, seconded by Tom, to adopt the agenda.
Motion carried.
Tom Kriegl did not write up the minutes from the last meeting and therefore there were NO Minutes. Tom asked to step down from his duties as secretary. Sue was asked to take minutes for just this meeting. She complied.
Ken spoke in his Chair report, about how he and Bev spending much time on the Budget. He reflected on their successful use of Power Point in their presentation, to the Finance committee. A copy of that presentation was sent around for all at our meeting to see. Ken then read a letter from Kathryn Schauf, Administrative Coordinator. Her letter ended with We appreciate the ongoing partnership and look to a continuance in providing county constituents with access to the library system. Ken also mentioned he attended the full County Board meeting.
Under Librarians report, both Meg and Jennifer Endres gave reports. Also mentioned was the Baraboo Book Truck on the A.P. wire. David Doering spoke about FEMA and mentioned Jeff Jellinick was the go to person he was working with to work on getting LaValle up and running again. There was much concern about the legal points of funding a closed library.
The Budget was discussed at length. Capital Expenditures were brought up. Would La Valle and Rock Springs flood expenditures be classified, Capital?
The budget for 2009 was unanimously passed.
Tom talked about Future budgets.
Bev spoke on Municipal budgets involving County budgets. She spoke on how we need to advocate for our libraries early on. Bev volunteered to talk to Local Library Boards in Sauk Co. David mentioned of how the public is aware of which Supervisors voted against Libraries. Ken, on looking back, now wishes he had pictures from those Supervisors local library to show more in depth the photos of support by patrons. (Computer use and Action Pictures).
Ken asked the librarians what they would suggest to help the budget process go smoother.
Jennifer suggested as soon as board know of meetings the sooner Librarians can rally patrons.
Sue S. suggested sending e-mails to all Librarians not just Meg.
Peggy spoke of deciding in spring, just what the general theme will be, so Librarians can pull together some ideas for the power point presentation. Ken then concluded that it would be best to have patrons present at some point of the budget hearing. Sue Meise suggested that patrons be at the hearing early, and be mindful of the surroundings. It was not decided which meeting to use the patrons at, Finance or County Board meeting. Bev praised the Librarians and suggested the Librarians contact their supervisors about how their Library is affected by the cut in finances.
Board vacancies and reappointments were mentioned. Cindy Shank will continue. Bob Wills was not at the meeting and Ken will contact him later. Sue had some concerns and will contact the Chair of the Supervisors about her hesitation to continue.
The next meeting was set for February 10th 2009 at Reedsburg.
Motion to adjourn by Bev and seconded by Cindy.