DATE: Friday, March 7, 2008 - Room 213
Members Present: T. Meister, P. Tollaksen, S. Alexander, H. Netzinger, J. Stoeckmann
Others Present: M. Krueger, K. Schauf, M. Koehler, C. Bodendein, M. Steinhauer, B. Konkel, J. LallyThe meeting was called to order by Chair T. Meister at 8:15 A.M. and was certified to be in compliance with the Open Meetings Law.
Motion by P. Tollaksen, second by H. Netzinger to adopt the agenda. Motion carried.
Correction: Chairperson Meister noted that Committee Member J. Stoeckmann's absence from the February meeting should be reflected as an "Excused Absence". Motion by J. Stoeckmann, second by S. Alexander, to approve the February 8, 2008, regular business meeting minutes of the Personnel Committee as mailed, with the correction of an excused absence of J. Stoeckmann. Motion carried.
None.
Public Health Director, M. Steinhauer appeared to request a half-time, project position of Public Health Educator. The department has approximately $15,800 to fund the project position through the end of 2008 and would be dedicated to grant writing functions. Motion by J. Stoeckmann, second by S. Alexander to approve the half-time project position with a sunset of December 31, 2008. Motion carried.
K. Schauf presented budget information for 2009 relative to new position and reclassification requests. Motion by P. Tollaksen, second by J. Stoeckmann to proceed as defined in the Personnel Ordinance and proceed with the necessary processes for new position and reclassification requests. Motion carried.
D. Rydberg presented information and updates regarding scheduling issues. A sample staffing pattern was distributed to the Committee for the new facility.
M. Koehler informed the Committee of two side letters of agreement with AFSCME Local 3148 and Sauk County. Motion by S. Alexander, second by P. Tollaksen to approve both side letters (8/80 and casual employees) as distributed. Motion carried.
M. Koehler distributed the activity report for the month of February including recruitments, benefits, ongoing issues, 2007 EAP utilization summary and discussion of ordinance revisions. M. Koehler provided an update on the organizational analysis, including an overview and discussion of Succession Planning and training plans in conjunction with MIS. Administrative Coordinator, K. Schauf explained that Succession Planning is more than simply anticipating future recruitments. It is a multi-phased project. It includes reviewing core operations and developing a better understanding of departmental functions. This analysis allows management to be proactive and draw from a management pool of expertise in the event of turnover or staffing shortages.
Koehler reminded the Committee of the Arbitration hearing scheduled for March 13, as well as the possible necessity to utilize outside counsel for some upcoming grievance arbitration hearing. Also mentioned was the need for a joint meeting with the Finance Committee in April to establish salaries for the elected and non-represented employees.
Vouchers in the amount of $9,223.45 were presented for payment. Motion by S. Alexander, second by P. Tollaksen to approve the report as presented and authorize the payment of vouchers. Motion carried.
Motion by P. Tollaksen, second by S. Alexander to go into closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Performance evaluation of Personnel Director. Closed session to include: K. Schauf. Roll call vote was taken, Meister - aye, Tollaksen - aye, Netzinger - aye, Stoeckmann - aye, Alexander - aye. Motion carried.
Motion by P. Tollaksen, second by S. Alexander to reconvene in open session. Motion carried.
Motion to adjourn by P. Tollaksen, second by H. Netzinger to adjourn until 8:15 a.m. Friday, April 11, 2008.Motion carried.
Meeting adjourned at 9:55 A.M.
Respectfully submitted: S. Alexander, Secretary