Property & Insurance Committee Minutes

DATE: April 7, 2008

Members Present: Virgil Hartje, Larry Volz, Al Dippel, Charlie Montgomery, Katherine Zowin

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Pat Carignan, Marty Krueger

  1. Meeting called to order by Hartje at 8:00 a.m. Certificate of Compliance with Open Meeting Law was met.
  2. Adopt Agenda: Motion by Volz, second by Dippel to approve agenda. Carried.
  3. Adopt draft minutes of March 10, 2008: Motion by Montgomery, second by Zowin to approve minutes. Carried.
  4. Public Comment - none
  5. Communications:
    1. Request from Oak Street Antiques to use the Courthouse lawn on Saturdays on May 10, June 28, July 26, Aug 30 & Sept 27, 2008. Motion by Montgomery, second by Volz to deny the request as this is a private business.
    2. Request from the Baraboo Area Senior Citizen Organization to sell pizza and pop at the Concerts on the Square, beginning June 12, every Thursday, until August 28, 2008. Motion by Zowin, second by Dippel to approve the request. Carried.
    3. Issue regarding Courthouse Clock Bell. T. Stieve received an e-mail communication with a request to adjust the clock bell so that it will not ring at certain times of the night. T. Stieve explained the time and expense involved in doing this. Motion by Volz, second by Montgomery to deny the request. Carried.
      T. Steive reported that he also received a communication over the weekend informing him that the Spring Green communications tower light was not working. Stieve is working on this.
  6. Business Items:
    1. Treasurer's Report - P. Carignan talked about foreclosures; 107 searches have been sent to the title companies regarding the tax deed process. Nothing new to report on Dellwood, there will be an update at next month's meeting.
    2. Signage for the Sauk County Courthouse - Someone had pointed out to T. Stieve that there is not really a sign to identify the Courthouse building. Zowin agreed that there should be some type of sign on the building. T. Stieve will work on this. Montgomery asked about the smoking stalls and T. Stieve reported that because of all the snow and everyone's time being consumed with clearing it, there was no time to get this in place, but it will be worked on.
  7. Departmental Updates - Risk Management (Carl Gruber)
    1. Monthly Report was given.
    2. Review and Approval of Deductibles - Motion by Dippel, second by Volz to approve deductibles of $500.00. Carried.
    3. Review Draft Form 1 for the 2009 Budget
    Departmental Updates - Buildings & Safety (Tim Stieve)
    1. Monthly Report was given, including report on the Landfill
    2. Review Draft Form 1 for the 2009 Budget
    3. Review and Approve Vouchers - Motion by Montgomery, second by Volz to approve vouchers totalling $91,017.09. Carried.
    4. Consider reallocation of 2007 budget for the 3rd Avenue property demolition - Some monies need to be reallocated to cover the cost of the demolition and T. Stieve said there is a surplus of utility dollars. He also mentioned there is $8,000 left in the rental account. Motion by Zowin, second by Montgomery to reallocate the funds.
  8. Next Meeting date: May 5, 2008
  9. Adjourn: Motion by Zowin, second by Volz to adjourn. Carried.

Respectfully submitted by: Cynthia Engelhardt