Property & Insurance Committee Minutes

DATE: Monday, May 5, 2008
TIME 8:00 a.m.
PLACE:
1st floor meeting room
Courthouse
510 Broadway

Members Present: Virgil Hartje, Larry Volz, Al Dippel, Charlie Montgomery, Shawn Posewitz

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Pat Carignan, Marty Krueger, Kathy Schauf, Katherine Zowin

  1. Meeting called to order by Hartje at 8:00 a.m. Certificate of Compliance with Open Meeting Law was met.
  2. Adopt Agenda: Motion by Volz, second by Dippel to approve agenda.
    Carried.
  3. Adopt draft minutes of April, 2008: Motion by Montgomery, second by Dippel to approve minutes.
    Carried.
  4. Election of Committee Officers - Motion by Montgomery, second by Dippel to keep the same officers, Virgil Hartje as Chairperson, Larry Volz as Vice-Chair, Al Dippel as Secretary for the next term.
    Carried.
  5. Public Comment - Katherine Zowin commented that she enjoyed her term on this Committee.
  6. Communications:
    1. Request from Downtown Baraboo to use the Courthouse lawn for a Harry Potter party on Saturday, July 12, 2008. Motion by Montgomery, second by Posewitz to approve request.
      Carried.
    2. Request from Freedom in Christ church to hold a concert on the Courthouse lawn on Saturday, June 7, 2008, from 2:00 - 4:00 p.m., and to set up one hour prior and one hour following the concert. Motion by Montgomery, second by Dippel to approve request.
      Carried.
  7. Business Items:
    1. Treasurer's Report - Pat Carignan gave an update on tax deeded properties, 189 letters have been sent. She is following up on the Eisenberg property. Ann Burton is still working on the Dellwood properties.
    2. Marty Krueger asked the Committee for their input on the Economic Development Committee. It was noted that Al Dippel is a member of that Committee and it is Krueger's hope that Dippel will be to/from the Economic Development Committee on behalf of the Property & Resource Committee.
    3. Discussion on rental properties - Tim Stieve reported that the Health Care Center Administrator's house (which is hooked directly to the Health Care Center) and the outage was traced to a break in the wire under the patio area, thus the only solution was to put in separate service. Revenues left over from the 3rd Avenue apartment will cover the cost of the new service, however, it brings up an issue with the rental properties at this site because not only was the electric feed directly from the HCC but the sewer and water is also hooked into the HCC systems, which in just over a year will be shut down. Stieve noted we need to send out non-renewal notice ASAP for the rentals. Motion by Montgomery, second by Dippel to send out a non-renewal notice as soon as possible.
      Carried.
  8. Departmental Updates
    1. Risk Management (Carl Gruber)
      1. Monthly Report was given.
      2. Review and Approval of Deductibles - No deductibles for the month of April.
    2. Departmental Updates - Buildings & Safety (Tim Stieve)
      1. Monthly Report was given, including report on the Landfill.
      2. Review and approval of Reedsburg Human Services room changes - T. Stieve reported the room changes to take place. Motion by Montgomery, second by Volz to approve proposed changes.
        Carried.
      3. Discussion of policy on bicycles in the building. Tim noted that he has had some request for "inside" storage area for bicycles and Carl has received complaints from staff about people taking their bicycles inside the West Square. There is no policy presently in place to address this. It was noted by the committee that we should provide an outside area/bike rack, but that bringing bicycles inside or providing inside storage would be prohibited. Move by Volz, second by Posewitz that a policy be developed that would prohibit bicycles in the building.
        Carried.
      4. Discussion and approval on Fiber Project with the D.O.T. For cameras on Hwy 12. Tim Stieve noted he has been working with DOT and the Sheriff's Department to get cameras installed at the corner of Hwy 12 & Reedsburg Road and Hwy 12 & Hwy 33. The plan would be for the DOT to provide the equipment and we would then get them hooked into our fiber. Cost estimates for the fiber connection is $4,311.56, this cost would be split between Sheriff's Department and us. Motion by Montgomery, second by Dippel to move forward with this project.
        Carried.
      5. Review and Approve Vouchers - Motion by Montgomery, second by Volz to approve vouchers totaling $77,443.90.
        Carried.
  9. Next Meeting date: June 9, 2008
  10. Adjourn: Motion by Posewitz, second by Volz to adjourn.
    Carried.

Respectfully submitted by: Cynthia Engelhardt