Property & Insurance Committee Minutes

DATE: August 4th, 2008

Members Present: Virgil Hartje, Larry Volz, Al Dippel, Charlie Montgomery, Shawn Posewitz

Others Present: Timothy Stieve, Carl Gruber, Pat Carignan, Elizabeth Geoghegan, Ann

Burton, Bill McClary, Tim Damos, Kurt Muchow, Marty Krueger

  1. Meeting called to order by Hartje at 8:00 a.m. Certificate of Compliance with Open Meeting Law was met.
  2. Adopt Agenda: Motion by Dippel, second Montgomery by to approve agenda. Carried.
  3. Adopt draft minutes of July, 2008: Motion by Volz, second Dippel by to approve minutes. Carried.
  4. Public Comment - no public comment
  5. Communications:
    1. Request from Sauk County Art Association to set Veolia Dumpster on south side of the courthouse Friday August 8th through Monday August 11th during annual summer Art classic. Motion by Volz, second by Posewitz to approve request. Carried.
  6. 6. Business Items:
    1. Treasurer's Report - Carignan provided update on tax deeded properties, resolution will probably be coming in October. Ann Burton provided update on Dellwood properties. Will be pursuing an exchange of properties.
    2. Bill McClary updated committee on decommissioning of waste water treatment facilities and wells. Discussion followed with no action at this time.
    3. Discussed Health Care Center farmland rental. E-mail from Joe VanBerkel distributed. No Action, VanBerkel will have update for September meeting.
    4. Discussed Sauk County Housing Authority letter of interest on pursuing purchase of Health Care Center Properties they presently manage. No action at this time
    5. Discussion of property study. Mary Krueger suggested the Economic Development Committee could handle this.
    6. Kurt Muchow of Vierbicher was present to present a TIF that would include the Sauk County Highway Property in the City of Reedsburg. Motion by Montgomery, second Hartje to support this TIF. Role call vote: Hartje - Yes, Volz - No, Montgomery - Yes, Dippel - Yes, Posewitz - Yes. Carried.
  7. 7. Departmental Updates - Risk Management (Carl Gruber)
    1. Monthly Report was given. Motion by Montgomery, second by Dippel to approve monthly report. Carried.
    2. Discussed Insurance Fund. Carl Gruber after meeting with Kerry Beghin suggested that the fund be set with a minimum of $500,000 versus an amount that increases yearly. Motion by Volz, second Posewitz to set the fund minimum at $500,000. Carried.
    Departmental Updates - Buildings & Safety (Tim Stieve)
    1. Monthly Report was given, including report on the Landfill
    2. Review and Approve Vouchers - Motion by Montgomery, second by Dippel to approve vouchers totaling $66,743.97. Carried
    3. Tim Stieve reviewed the draft budget for Building Services. Motion by Montgomery, second by Dippel to approve draft Budget. Carried. Tim noted that the Insurance fund budget and landfill will be presented at the September Meeting.
  8. 8. Next Meeting date: Due to the discussion on the Health Care Center and the fact that this committee is now overseeing the communications system items there should be a special meeting of the committee on August 27th, 2008 to tour the various properties. Committee will meet at the Highway Department @ 7:30 a.m. Regular meeting was set for September 9th, 2008 at 8:00 a.m. At the EMBS Meeting room.
  9. 9. Adjourn: Motion by Volz, second by Posewitz to adjourn. Carried.

Respectfully submitted by: Timothy Stieve