Date: February 12, 2008
Committee Members Present: Gaalswyk, Sprecher, Ashford, Wiese and Lehman
Others Present: Mark Steward, Mary White, Dave Tremble, Lowell Haugen, Brent Bailey, Steve Pate, Pat Dederich, Brian Simmert, Matt Bremer and Alene Kleczek.
Chairman Wiese called the meeting to order at approximately 9:00 a.m. and compliance with the open meetings law was noted.
Motion by Ashford, seconded by Sprecherto adopt the agenda as presented.
Motion carried, 4-0.
Motion by Gaalswyk, seconded by Ashford to approve the minutes from the January 8, 2008 Committee meeting with the amendment that Sprecher's name be added to the members present.
Motion carried 4-0.
Public Comment: None
Mr. Lehman joined the Committee.
Communications: Steward stated he had received a note from Mr. Jerome Theisen, which other members of the Committee had also received. The letter concerned an easement on the Hackett property which was discussed at the previous meeting. Dave Tremble drafted a new easement, but DOT determined it was too early in the process to be considered. A letter received from Richard Wolkowski on Gall Road regarding a quarry on Highway 33 was also briefly discussed.
Mr. Steve Pate, Mapping Department Supervisor, then appeared. Discussion followed regarding surveyor bounty payment review process. An employee in the Mapping Department currently reviews remonumentation bounty payment requests submitted by the County Surveyor, as a private surveyor. The Mapping Department employee is not a certified surveyor. Mr. Pat Dederich, County Surveyor, distributed a program policy for committee review. This policy suggests the review process be carried out by a private surveyor. It proposes that the cost of this review would be deducted from amount of the requested bounty. Selection of this private surveyor was discussed. Ms. Alene Kleczek, Corporation Counsel, stated she needed time to work on the selection process. As part of a departmental policy an employee in the Mapping Department would no longer be reviewing payment requests by the County Surveyor.
Pate distributed the year-to-date budget report for property mapping. A committee balance sheet for land records modernization was reviewed. Pate stated there were no big projects planned. Upon reviewing this information, Pate was commended for good management.
The Committee then reviewed the Mapping Department's vouchers. Motion by Ashford, seconded by Gaalswyk to approve the vouchers in the amount of $14,130.98.
Motion carried, 5-0.
Mr. Brent Bailey, Register of Deeds, then appeared. The Register of Deed's annual report was reviewed. Information from accounting was not yet available. Payment by credit card was discussed. Output and statistics were reviewed.
The Committee reviewed the Register of Deed's vouchers. Motion by Gaalswyk, seconded by Ashford to approve the vouchers in the amount of $4,827.04.
Motion carried, 5-0.
Mr. Pat Dederich, County Surveyor, appeared. He stated his annual report was not complete, but he gave some preliminary numbers. Use of a limited term employee and amount of work being accomplished were discussed.
The County Surveyor's vouchers were discussed. Motion by Sprecher, seconded by Ashford to approve payment in the amount of $11,100.00.
Motion carried, 5-0.
Wiese requested the annual report be available for review at the next meeting.
Steward distributed information regarding a regional Zoning Board of Adjustment workshop in March. Committee members interested in attending were asked to notify the office.
State Statutes regarding rezonings were distributed by Steward. The roll of towns, counties and the county board were briefly discussed.
Vouchers for the Planning and Zoning Department were reviewed. Motion by Ashford, seconded by Gaalswyk to approve the vouchers in the amount of $1,881.46.
Motion carried, 5-0.
Steward reported that the Guiding Coalition Committee put together a draft work plan of the Sauk County Comprehensive Plan which was presented to the Executive and Legislative Committee. The draft was briefly reviewed. The Executive and Legislative Committee will be the oversite committee for the plan. The Committee is soliciting for names for the Steering Committee. These names will go to the County Board in March or April.
It was reported that Dellona is the only town that has not reimbursed the County for work on their comprehensive plan.
The Planning and Zoning department 2007 Annual Report was briefly reviewed.
The next item for discussion was how to deal with remnant parcels resulting from the Highway 12 by-pass. Mr. Brian Simmert, Planner, appeared and explained the problem with remnant, non-conforming parcels. Outlots and the "outlot" definition were reviewed. When property was purchased by the Department of Transportation, a CSM would be required for the remaining parcel.
The Committee then discussed a conditional use permit for Michael and Brenda Kozlowski. Simmert gave a brief background and findings of fact. The conditional use permit standards question was read and approved. A shared driveway was questioned. Motion by Gaalswyk, seconded by Lehman to approve the farm consolidation.
Motion carried, 5-0.
Applying the planning process to siting non-metallic mining location was then discussed. The Committee reviewed a proposed plan. Regional/county siting, as opposed to town siting, was reviewed. A large area conducive to mines is located in the Baraboo Range. This matter should be referred to the Towns Association. It was suggested that department staff present this to the Association.
Motion by Ashford, seconded by Gaalswyk to adjourn until February 26th. 11:10 A.M.
Respectfully submitted: Judy Ashford, Secretary