DATE: May 13, 2008
Committee Members Present: Ashford, Gaalswyk, Lehman, Netzinger and Cassity.
Others Present: Steward, White, Bailey, Pate, Cunningham, Tremble, Simmert, Blakeslee, Moore, Frank, Kleczek and others.
Vice - Chairman Gaalswyk called the meeting to order at approximately 9:00 a.m. and compliance with the open meetings law was noted.
Motion by Netzinger, seconded by Ashford to adopt the agenda with the deletion of item 10 f.
Motion carried, 5-0.
Motion by Ashford, seconded by Lehman to approve the minutes of the April 22, 2008 Committee meeting.
Motion carried, 3-0, with Cassity and Netzinger abstaining.
Public Comment: None
Communications: Discussion on attendance, by Joel Gaalswyk and Joe Prem, at a DATCP dinner and discussion on May 13, 2008.
Business Items: Committee signed the ordinance approving Lake View Estates from last meeting.
Election of Officers. Open nominations for Chair. Gaalswyk nominated himself for Chair. Lehman nominated Cassity, seconded by Netzinger. Gaalswyk nominated Ashford, seconded by Cassity. Motion to close nominations by Lehman, seconded by Cassity. Vote called with Cassity - 4, Ashford - 1. Cassity was elected Chairman. Chair Cassity briefly addressed the Committee.
The Chairman continued the elections. Nominations for Vice Chair. Netzinger nominated Lehman, seconded by Cassity. Gaalswyk nominated himself, seconded by Ashford. Cassity nominated Ashford, seconded by Gaalswyk. Vote called with Lehman - 3. Lehman was elected Vice-Chair.
Open nominations for Secretary. Lehman nominated Ashford, seconded by Netzinger. Motion by Lehman, seconded by Netzinger to close nominations and cast a unanimous vote for Ashford as Secretary.
Steve Pate, appeared and gave a general update of Mapping Department activities. He briefly described department operations and output measures.
The Mapping Department had no vouchers.
Brent Bailey, Register of Deeds, then appeared. He stated he is still working on using Form #1 for Committee reports. Documents that should be digitized were discussed. Cassity requested a report on the magnitude of the project.
The Register of Deeds had vouchers in the amount of $5,928.27. Motion by Gaalswyk, seconded by Lehman to approve the bills. Motion carried, 5-0.
Mark Steward, Planning and Zoning Director, appeared and reviewed monthly activities and issues. A Spring Green rezoning was briefly discussed. Netzinger requested this item be put on the next agenda for discussion only. An amendment to Chapter 8, regarding boat houses, filling and grading vegetative buffers, and erosion control, needed to be completed. Discussion followed on pumping systems and record keeping. Waste digesters and the system at the health care center were discussed. The Committee requested a recommendation on this from Steward at the next meeting. Alene Kleczek, Corporation Counsel, addressed the Committee regarding rental property. Advertising seemed to be a problem and the ordinance should be amended to address that issue. The Committee asked Kleczek to submit proposed language at the next meeting. The Citation Ordinance also needs to be updated.
The comprehensive planning process was briefly discussed. Charges to the Town of Dellona were reviewed. The Committee felt it was unfair to the other townships involved to make them wait for their money until Dellona had paid.
Planning and Zoning Department output measures, as well as revenues were reviewed. Low permit numbers and kind of permits were the reason for low revenue. It was suggested that someone report to the Finance Committee regarding the matter. Exact wording of the rule was discussed.
Five minute recess taken at 10:40 a.m..
Discussion continued regarding notification of Finance. The Committee agreed a letter should go to Finance regarding low revenue in the Planning and Zoning Office. The Committee to receive a copy at the next meeting.
Motion by Lehman, seconded by Ashford to amend the agenda to take items g, h and i before c.
Motion carried, 5-0.
Discussion followed on K & J Estates. The Committee reviewed this a month ago and postponed action until the town, city and ET zoning committee had reviewed it. Motion by Gaalswyk, seconded by Lehman to approve the final plat for K&J Estates. There is a maintenance agreement for the highway.
Motion carried, 5-0.
The Committee then reviewed the final plat of River Acres. This has been approved by the city and the town will be reviewing it tonight. The staff sees no problems. It was noted that there was an error in the square feet of lot #1. It should read 371,000 instead of 671,000. Motion by Netzinger, seconded by Ashford to approve the plat contingent on Town of Excelsior Board approval. Motion carried, 5-0.
Brian Cunningham then addressed the Committee regarding failing steel septic tanks. 10% and 20% of the tanks in Sauk County are steel. Steve Blakeslee addressed the committee. How to notify property owners was discussed. The Committee was made aware of how serious this problem is. Staff will make recommendations to the Committee at next month's meeting on ways to proceed.
11:30 p.m. Ashford asked to be dismissed from the meeting.
As training for new members, Brian Simmert, Planner, appeared. He distributed a conditional use permit application to the Committee and briefly explained the history of the program and process followed. Plat review and rezoning were also briefly reviewed.
The next item was recommendation of members for the Board of Adjustment. Three positions were due to expire. It was noted that the BOA is the court of appeals for the Planning and Zoning Department / Committee. Motion by Lehman, seconded by Netzinger to not make any recommendations to the Board Chair as to members of the BOA due to a possible conflict.
Motion carried, 3-1, with Gaalswyk in opposition.
Motion by Gaalswyck, seconded by Netzinger to approve the annual application of the Border Riders Motorcycle Club for an open air assembly permit for May 23-25, 2008.
Motion carried, 4-0.
Motion by Lehman, seconded by Netzinger to approve Joel Gaalswyk receiving per diem and mileage for attendance at a PDR presentation by American Farmland Trust in Waterloo, WI. Motion carried, 3-0.
Motion by Lehman, seconded by Netzinger to adjourn until May 27, 2008.
Motion carried, 4-0.
Respectfully submitted: Judy Ashford, Secretary