DATE: September 9, 2008
Committee Members Present: Cassity, Ashford, Gaalswyk, Lehman, and Netzinger.
Others Present: Mark Steward, Mary White, Lowell Haugen, Steve Pate, Brent Bailey, Pat Dederich and Marty Krueger.
Chairman Cassity called the meeting to order at approximately 9:05 a.m., and staff verified compliance with open meeting law. Motion by Gaalswyk, seconded by Ashford to approve the agenda. Motion carried 4-0.
Motion by Gaalswyk, seconded by Netzinger, to approve the minutes of the August 26, 2008, Committee meeting. Discussion followed regarding changing the order of items for discussion at committee meetings and public hearings. Motion carried 4-0.
Public Comment. None
Lehman joined the Committee at this point.
Communications: Richard Grant met with the Committee at the last meeting regarding a change in the wording on municipality annexation in State Statutes. It was decided to have Grant approach the Executive and Legislative Committee for this resolution to the County Board.
Business items: Committee meeting dates for October and the WCA Farm Tour were discussed. The Committee decided to change the date for the October Committee meeting. Motion by Lehman, seconded by Netzinger to change the October Planning, Zoning and Land Records Committee to Wednesday, October 15, 2008 at 1:00 P.M.in the County Board Gallery.
Steve Pate appeared and gave a brief monthly report. The WCA conference was discussed. The FEMA meeting on new floodplain maps in October was mentioned. Gaalswyk asked if actually sitting down and using the GIS system was the same as attendance at this meeting. Pate stated they were two different outcomes. It was asked if the town clerks should be able to use the GIS system. He stated, with high speed access they should be able to.
The mapping department vouchers were reviewed. Motion by Ashford, seconded by Netzinger to approve the vouchers in the amount of $312.41. Motion carried, 5-0.
The Mapping Department budget was reviewed. Changes and highlights were reviewed. Motion by Ashford, seconded by Netzinger to approve the 2009 Mapping Department budget. Motion carried, 5-0.
The land records budget was then reviewed. Part-time positions (interns) were discussed. Replacing the Treasurer's tax system was discussed. Motion by Netzinger, seconded by Gaalswyk to approve the Land Records and Modernization budget for 2009 as presented. Motion carried, 5-0.
Brent Bailey, Register of Deeds, appeared and gave his monthly report. Staffing was discussed. Land Shark problems had been solved. The vouchers were reviewed. Motion by Lehman, seconded by Netzinger to approve the vouchers for the Register of Deeds in the amount of $3,846.29. Motion carried, 5-0.
Register of Deeds 2009 budget was reviewed. Motion by Ashford, seconded by Lehman to approve the 2009 budget for the Register of Deeds. Motion carried, 5-0.
Pat Dederich, County Surveyor, appeared with a departmental report. When CSMs and plats are required was discussed. Monumentation requirements were briefly discussed. The vouchers were reviewed. Motion by Gaalswyk, seconded by Ashford to approve the County Surveyor's department vouchers in the amount of $11,750.00. Motion carried, 5-0.
The RFP process for the remonumentation project was discussed. Dederich felt 1 or 2 of the Committee members might want to sit in on the interviews. Quality of the final product was discussed. Ashford and Netzinger volunteered to sit in on the review process.
The 2009 budget for the County Surveyor has not been approved by the Committee. The Committee would review it at the September 23, 2008 meeting.
Mr. Mark Steward, Planning and Zoning Director, distributed the monthly report. Town of Dellona still has not paid. Steward supplied them with additional info on the meetings. Steward informed the Committee that Barbara Stevens contacted Dale Schultz's office regarding contact with the Planning and Zoning Office. She wanted to use a trailer (mobile home) for storage. She was referred to the BOA.
Steward gave the Committee information on changes to the phone system.
A brief monthly report was given. Steel septic tanks and upcoming activities were discussed.
The department had no vouchers for review.
The department fee schedule was reviewed. Additions to industrial structures was briefly reviewed, but was not a big revenue item. The actual fee schedule sheet needs to be revised regarding doubled and tripled land use and septic fees. Cassity stressed that these increases are not used to generate revenue, but reflect staff time. Motion by Ashford, seconded by Gaalswyk to approve the fee schedule. Mineral extraction fees were discussed. Contractors need to be notified about increases to mineral extraction fees as soon as possible. Motion carried 4-1 with Lehman in opposition.
The budget for the Planning and Zoning Department was reviewed. Highlights were reviewed. In capital outlay only $10,000.of the 2008 budget of $20,000 will be moved forward to 2009 for a new copier through MIS. The Committee reviewed the budget line for line.
Motion by Ashford, seconded by Gaalswyk to approve the 2009 budget as submitted. Fees and revenues were discussed. Chairman Marty Krueger joined the meeting. What process to use to make adjustments was discussed. Work completed as it compares with number of permits was discussed. The Committee discussed kinds of adjustments. It was suggested to focus on how the department was going to adjust next year if the projections weren't met. Planning vs zoning was discussed. The "planning" involves working with other county departments as well as other municipalities. Discussion followed regarding the Baraboo Range Planning process. The number of full time employees was discussed. Discussion followed on the Board of Adjustment and the Planning, Zoning and Land Records Committee relating to jurisdiction on special exceptions and variances Motion carried 4-1, with Netzinger in opposition.
Motion by Lehman, seconded by Gaalswyk to review the Board of Adjustment's, Baraboo Range's and the Surveyor's budget at the next meeting on September 23, 1008. Motion carried, 5-0.
Motion by Lehman, seconded by Ashford to adjoin until September 23, 2008. Motion carried, 5-0.
Respectfully submitted,
Judy Ashford, Secretary