DATE: November 11, 2008
Committee Members Present: Ashford, Gaalswyk, Lehman, Cassity, and Netzinger.
Others Present: Mark Steward, Mary White, Steve Sorenson, Steve Pate, Brent Bailey, Kathy Schauf, Marty Krueger and others.
Chairman Cassity called the meeting to order and staff certified compliance with the open meeting law.
Motion by Gaalswyk, seconded by Ashford to adopt the agenda. Netzinger questioned item 8.c and whether it was appropriate at this time. Discussion followed.
Motion carried, 4-1 with Netzinger in opposition.
Motion by Gaalswyk, seconded by Lehman to approve the minutes of the October 28, 2008 meeting. The Chairman requested clarification on several items. A violation regarding an Amish greenhouse in the Town of Ironton was briefly discussed.
Motion carried, 5-0.
Denise Schyvinch appeared regarding a violation notice she received from the department regarding sale of two parcels, six years ago. She was offended at the tone of the letter. She requested to be put on the agenda for November 25, 2008. Steward explained that this was not a subject that could be handled by the Committee. Steward made himself available to her after the Committee meeting to discuss this matter. Exclusive ag, zoning and splits were discussed.
Kathy Schauf addressed the Committee and explained the tone of the letter. She explained that compliance is what the final outcome should be and if this didn't happen, the owner could take the matter to the Board of Adjustment.
Richard Edwards, a property owner on Lake Redstone, then appeared. He explained that he had a failed septic system and wanted to replace it with a holding tank. His plumber, Joe Seep, said that was an option and made arrangements with T G Soils to do the soil testing. The owner didn't understand that even for a holding tank soils work needed to be done. He was under the impression that the County had ordered the soils work done. Holding tanks and when they can be used was discussed.
Gary Schyvinch spoke briefly regarding the division of property.
Cassity stated that he had received a response from Alene Kleczek, regarding "Public Comment" during Committee meetings. Marty Krueger appeared and invited Committee members to attend a seminar on 'working lands" on December 8, 2008 in Lake Delton. He thought all committee members would be interested in the program. Registration deadline is one week prior to the workshop.
Steve Pate appeared and gave his departmental updates. Floodplain maps were discussed and upcoming activities were reviewed. Firesigns and when they were issued was discussed. Output measures and objectives were reviewed.
There were no vouchers to be reviewed.
Register of Deeds, Brent Bailey, then appeared. Fees were reviewed. Vacant position in department was discussed. Vouchers were reviewed. Motion by Gaalswyk, seconded by Netzinger to approve the vouchers in the amount of $4,988.51.
Motion carried, 5-0.
Vouchers for the Planning and Zoning Department were reviewed. Motion by Ashford, seconded by Gaalswyk to approve the vouchers in the amount of $426,050.12. $96,321.00 of that amount was for Wisconsin Fund grants and $327,420.50 was for purchase of development rights.
Motion carried, 5-0.
Mark Steward appeared next and gave his departmental report. The GIS person will be starting on December 1, 2008. He briefly reported on the W.C.C.A. Conference. He stated the department had applied for a comprehensive planning grant. He reported that 172 letters had been sent to property owners having steel septic tanks in the Lake Redstone area. 41 owners have not completed the form. 30 to 40 permits would be issued for replacement systems. Permit numbers are still down. Online pumping figures were discussed. Approved sites and licensing were reviewed. BOA hearings were discussed. Lehman asked to be notified of meetings by mail and/or phone.
Conservation easements were discussed. Gaalswyk proposed an agricultural easement on the county farm. The future of the farm was discussed. This would set a standard which could be followed by other landowners in the future. Demolition landfills were discussed. Netzinger stated that there were bigger issues to be settled before this. Marty Krueger appeared and was surprised the Committee was discussing this subject and believed it to be premature. Property and Resource Committee were to come up with a plan for the property. All stakeholders needed to be included. All county owned property should be considered as to what should be done with it. Present and future value needed to be considered. Motion by Netzinger, seconded by Lehman to not take any action on item.8.c at this time. Ashford felt no motion was needed.
Cassity called the motion and it was carried, 4-1 with Gaalswyk in opposition.
Discussion followed regarding payment to towns participating in Phase II Comprehensive Planning initiative. Bills were sent out a year ago and the towns made a payment to the department. The Department of Administration reimbursed the County in August. Vouchers have been completed and are ready to go to Finance. Towns should get 50% of original expenditure.
Duane Brooks, Town of Dellona Chair, stated any questions regarding payment of the Phase II comprehensive planning fees should be referred to the town's attorney.
Steward reported on a planning workshop conducted by the Comprehensive Planning Steering Committee.
Motion by Lehman, seconded by Gaalswyk to approve the 2009 Planning, Zoning and Land Records Committee meeting schedule.
Motion carried, 5-0.
Discussion followed on the amendment to 7.20(3) and 20.07(3) regarding forfeitures. This item needs to go to public hearing. Clerk of Courts should be contacted to determine amount of fine the department keeps. Motion by Lehman, seconded by Ashford to take this item to public hearing, with the exact date to be determined.
Motion carried, 5-0.
Discussion followed on land division and subdivision regulations regarding non-exclusive access easements. Motion by Ashford, seconded by Lehman to forward this amendment to public hearing. Discussion on driveway ordinances followed.
Motion carried, 5-0.
The 2009 budget was reviewed. The Finance Committee has removed the two interns from the budget. It may be possible to get a volunteer intern. Steward requested one paid intern and he will discuss this with Kathy Schauf and Kerry Beghin. Finance can not take away positions, but the funding. Future funding and fees were discussed, compared to benefits to public health, welfare and safety, and the Committee came to the consensus that a better balance should be achieved, more of a 50/50 split between levy and revenue so that the department works for the public, not the applicant..
Public comments were discussed again.
Motion by Lehman, seconded by Netzinger to adjourn.
Motion carried, 5-0.
Respectfully submitted: Judy Ashford, Secretary
Notes by: mary white.