Members Present: Wedekind, Mielke, Huffaker, Kivioja, Liston, and Giese
Members Absent: Haugen
Others Present: Pleger, Davis, Rick Yanke (Campus Athletic Director) and Griffith
Chairperson Wedekind called the meeting to order at 9:00 A.M.and compliance with the Open Meeting Law was verified.
Motion by Geimer, seconded by Huffaker to approve the agenda for today's meeting, as mailed. Motion carried.
Motion by Giese, seconded by Huffaker to approve the minutes from the January 17, 2008 meeting, as mailed. Motion carried.
Public Comment: None
Communications: None
Financial Report:
A revenue/expenditure report for the period 1/1/07 to 12/31/07 and balance sheet as of 12/31/07 was distributed by C. Giese, City Clerk. A balance of $54,376.25 remains to be transferred to the Designated-Capital Equipment account (minus any 2007 bills which will be presented for payment at this meeting).
Maintenance Report and Approval of Bills:
R. Griffith presented the monthly report and list of bills. C. Davis, Assistant Dean, noted a motor in the elevator needs to be replaced. Estimated cost of repairs was stated to be in the $13,000 range, of which funds have been budgeted. Motion by Huffaker, seconded by Geimer to approve the report and bills in an amount of $780.05 ('07) and $1,596.93 ('08). Motion carried.
Rick Yanke, Campus Athletic Director, updated the Commission on plans to renovate the gymnasium floor, and gave the following highlights:
* NCAA regulations have changed which will require redrawing of the three point line requirements.
* Volleyball court lines need to be redrawn as well.
* The floor will need to be stripped down to bare wood, resurfaced and painted.
* Preliminary cost estimates have been close to $25,000; adding colors and UW logo will increase the costs by approximately $1,000 to $2,000.
* The gymnasium is heavily used, as well as the dance and racquetball courts.
* Work could be completed in spring, closing down the gym for approximately two weeks. The job must be finished so the courts are ready by the fall of 2008.
* Side basketball nets should be relocated during the time the floor work is being done.
Discussion followed with consensus of the Commission being to seek bids for the entire project, with separate proposals for the inclusion of a logo and hoop relocation. Chair Wedekind asked that this item be placed on the March meeting agenda for consideration.
C. Davis expressed appreciation to the City of Baraboo for their recent help in snow removal on campus property.
Review and Approval of Insurance Resolution with the Local Government Property Insurance Fund:
C. Giese advised the Local Government Property Insurance Fund is anticipating an upcoming audit and are recommending the Campus Commission adopt a resolution which states the public buildings and other property belonging to the UW Baraboo-Sauk County Campus Commission be insured in the Local Government Property Insurance Fund. Motion by Huffaker, seconded by Geimer to adopt Resolution #1-08 which includes the foregoing recommended wording. Motion carried.
Consideration of Village of West Baraboo Sidewalk Extension to Baraboo/Sauk County UW Campus Property:
Discussion took place regarding upcoming sidewalk location work which the Village of West Baraboo plans to undertake. Motion by Geimer, seconded by Kivioja to approve extending the sidewalk to the entrance of the Campus property at an estimated cost of $14,000 (2008 Capital Expenditure Expense). Motion carried. The work will be completed by an outside vendor and billed to the Campus.
Dean's Report:
Dean Pleger gave a detailed presentation on the Living and Learning Center Campus Master Plan. A like presentation will be given to both the Sauk County Board and Baraboo City Council at upcoming meetings.
Living and Learning Center Report:
Subject was covered under Dean's report.
C. Davis noted two items which will need to be addressed by the Commission, namely: consideration of a land use agreement for the Ice Age Trail on Campus property and appropriation of funds within the six year capital plan. Chair Wedekind asked that the land use agreement item be placed on the March meeting agenda.
Motion by Mielke, seconded by Wedekind adjourn and set the next meeting date for Wednesday, March 12, 2008 at 9:00 A.M. Motion carried and the meeting adjourned at 10:30 A.M.
Respectfully submitted:
Beverly J. Mielke, Secretary