DATE:
Friday, October 24, 2008; 9:00 A.M.
Baraboo/Sauk County UW Campus in Center Rodems' Room,, 1006 Connie Road, Baraboo, WI
Members Present: Wedekind, Mielke, Geimer, Huffaker, and Haugen.
Members Absent: Giese and Kivioja.
Others Present: Pleger, Davis, Griffith, various Campus staff members, A. Kleczek and news media representative.
Chairperson Wedekind called the meeting to order at 9:00 A.M.and compliance with the Open Meeting Law was verified.
Motion by Geimer, seconded by Haugen to approve the agenda for today's meeting, as mailed. Motion carried.
Motion by Huffaker, seconded by Geimer to approve the minutes from the September 16, 2008 meeting, as mailed. Motion carried.
Public Comment:
None
Communications:
None
Financial Report:
In the absence of C. Giese, City Clerk, Chair Wedekind distributed a revenue/expense report for the period 1/1/08 to 10/31/08. The report indicated an unencumbered balance of $44,737.54.
Maintenance Report and Payment of Bills:
R. Griffith presented the monthly report and list of bills. Motion by Geimer, seconded by Huffaker to approve the report and bills in the amount of $16,792.04. Motion carried.
Discussion on Possible Purchase of Snow Plow:
Chair Wedekind advised Commission members the vehicle used last season for plowing snow by maintenance staff has exhausted its useful life and is beyond repair. The City of Baraboo has a used truck for sale which would most likely serve the Campus for approximately the next ten years. The vehicle would be used for other purposes, in addition to snow plowing. Motion by Geimer, seconded by Huffaker to authorize $4,500.00 for the purchase of the used truck and plow from the City of Baraboo. Motion carried. Chair Wedekind noted the truck is on site today and encouraged Commission members to examine it in the parking lot after the meeting.
Discussion on Air Conditioning Repairs:
Chair Wedekind distributed a letter he received from Precision Controls detailing estimated costs for changes to the HVAC in the Lange Cafeteria and Executive Dining Area; A Building main floor Computer Lab air conditioning installation. Estimated costs for A Building and Computer Lab were $58,000 and Cafeteria and Executive Dining Room were $75,400. Commission members reviewed and discussed air handling issues with Griffith, in detail. Dean Pleger, C. Davis and staff also gave examples of problematic temperature issues in classrooms and office space. Following a lengthy discussion, Commission members agreed that the lab areas were of top priority and also suggested a second opinion should be sought concerning repairs. C. Davis will take the issue to Alliant Energy to seek advise or other options. Any work done this year will depend upon remaining budget funds. Motion by Geimer, seconded by Haugen to authorize payment in the amount of $2,590.00 for work already completed on the Lange Center AC work. Motion carried. Dean Pleger noted state mandates exist on temperature conditions, but suggested surveying faculty and staff regarding working/temperature conditions to pinpoint any problem areas.
Dean's Report:
Dean Pleger, reported on the following:
* 40th anniversary a success, thanks to those who helped prepare for the event.
* Assistant Dean for Student Services position being sought, currently in the vetting process with applications.
* Two additional positions will be filled later this year.
* A first time visit for Regent Bartell will take place on Campus December 8th, an invitation to Campus Commission members will be forthcoming. This will be an
opportunity for our Regent to gain a better understanding of operations at this campus.
* Conversations are ongoing with an alumni directory service who may be of use in
partnering to create and send an alumni catalog and establish an alumni record/data base. This service would be beneficial in future fundraising goals.
* Friends of the Campus will form a committee to look at the Director position with the hope of creating a half time position within a year.
* Governor's comments about the budget not looking good, will have to tighten our belt
and anticipate a lean year.
* Dean leaving for Scotland for 9 days to attend the UW Scotland, of which he is an alumni. Discussions will center on the desire to develop relationships to send students in the future for international studies. There is no cost to the Baraboo/Sauk County Campus for this trip.
Update on Living and Learning Center:
At this point in the meeting, C Davis called the L&L Committee meeting to order. Review of the LLC project took place and the executive summary of the master plan was presented. Motion by Haugen, seconded by Geimer that the Campus Commission support the master plan and LLC project. Motion carried.
In the coming months, Dean Pleger will be making like presentations of the master plan and LLC project plans to the city and county as well as many of the service organizations within the area.
The LLC agreed to continue meeting and set their normal meeting dates to coincide with the Campus Commission, beginning approximately a half hour earlier.
Motion by Mielke, seconded by Wedekind to schedule the next, regular Campus Commission meeting for Thursday, November 20, 2008 at 9:00 A.M. Motion carried.
Motion by Geimer, seconded by Haugen to adjourn. Motion carried and the meeting adjourned at 10:30 A.M.
Respectfully submitted:
Beverly J. Mielke, County Clerk/Secretary