DATE: Tuesday, January 6, 2009; 8:00 A.M.
Sauk County West Square Building, 505 Broadway, Room 213, Baraboo, WI
Members Present: Krueger, Endres, Stevens, Fordham, and Wenzel
Others Present: K. Schauf, A. Kleczek, B. Mielke, S. Pate, M. Steward, and L. Haugen
Chairperson Krueger called the meeting to order at 8:00 A.M. and certified compliance with the Open Meeting Law.
Motion by Stevens, seconded by Wenzel to approve the agenda, as amended, for today's meeting and consider item #8, in the form of a conference call, sometime between 9:00 - 9:30 A.M. Motion carried.
Motion by Fordham, seconded by Endres to approve the minutes of the December 5, 2008 meeting, with the following correction: under "Others present" include the last name for "Benny Stenner". Motion carried.
Public Comment:
None
Communications:
Chair Krueger made mention of the following: Letter from DOT concerning 2009 highway aids, letter from SENO Companies concerning development of independent senior housing on land Sauk County owns in Reedsburg, letter from Kimberly Roper urging adoption of a resolution supporting "Save Our Swans", invoice from DNR covering costs for the Wisconsin River Debris Clean Up Project, and a letter written to Governor Doyle by Krueger and Baraboo Mayor Patrick Liston encouraging support and use of economic stimulus funds for infrastructure projects at the University of Wisconsin Baraboo/Sauk County campus.
Consideration of Appointment of Dan Brown, Shirley Tollaksen, Joe Prem and Tom Broughton to the Comprehensive Planning Steering Committee:
Mark Steward, Planning and Zoning Director, informed Committee members that the individuals being proposed for appointment will fill unexpired terms of several individuals who were originally appointed to this committee and have subsequently resigned. Motion by Fordham, seconded by Stevens to recommend forwarding the names to the County Board for consideration at the January 20, 2009 meeting. Motion carried.
Steward next updated those present on Sauk County comprehensive planning activities, noting a "Vision Conference" is scheduled to take place in late March at the CAL Center in Reedsburg. This conference will feature Richard Longworth as guest speaker and allow the public to have interaction on the plan. The event will be one of the largest in the comprehensive planning process.
Update on Spring Green Drainage Ditch:
Corporation Counsel, Alene Kleczek, reported on a recent meeting she and Chair Krueger attended with representatives from the newly formed Spring Green drainage district and their attorney, town of Spring Green Board members and their attorney, and County Board members Stevens and Gaalswyk. Consensus reached by the group determined the drainage district was incorrectly established; the court will be asked to void its previous action in creating the district and the process will need to begin anew. Discussion followed concerning eventual County representation on the drainage district board. It was determined the Executive and Legislative Committee will continue to monitor this situation with the Corporation Counsel including an update on same in regular, monthly reports.
Consideration of Continuum of Long Term Care Planning for Next Steps:
Discussion followed concerning development of the remaining campus area near the new skilled nursing facility. Committee members agreed it was important for the Continuum of Care Committee to actively study this matter and move forward. The Administrative Coordinator noted the appropriate functional group has already begun work in this area.
Consideration of Changes to be Recommended to the Personnel Committee Regarding Chapter 13:
The Corporation Counsel distributed and Committee members reviewed a draft revision to Section 13.08 of the Sauk County Personnel Ordinance. The change being proposed was previously directed by this Committee and dealt with the position of Administrative Coordinator. Discussion followed with a motion by Endres, seconded by Wenzel to forward the ordinance change to the Personnel Committee and ultimately the County Board for consideration. Motion carried.
Motion by Endres, seconded by Wenzel to go into closed session pursuant to Wis. Stats. S19.85(1)(g), to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is, or is likely to become involved: James Thieding Construction, Inc. v. Sauk County et. al., Case No. 2007 CV 598; and allow the following to remain: L. Haugen, B. Mielke, A. Kleczek, K. Schauf, and D. Lasker (via telephone conference call). Roll call vote was taken on the motion with the following results: AYE: (5) Krueger, Stevens, Wenzel, Endres, and Fordham. NAY: (0). Motion carried and the Committee went into closed session at 9:07 A.M. At 10:45 the Committee returned to open session.
MIS:
S. Pate, MIS Coordinator, presented his monthly report and list of bills in the amount of $108,184.19. Motion by Endres, seconded by Fordham to receive the report and list of bills. Motion carried.
County Clerk:
Beverly J. Mielke, County Clerk, presented her monthly report and list of bills in the amount of $5,397.80 (2008) and $9,622.00 (2009). Mielke informed Committee members of her intent to renew 2010-2011 SVRS MOU's with local municipalities on a per-capita cost basis rather than cost per data entry; Committee members supported this change. Mielke will bring cost estimates to a future meeting. Motion by Wenzel, seconded by Stevens to receive the report and list of bills, as presented. Motion carried.
Corporation Counsel:
Alene Kleczek, Corporation Counsel, gave her monthly report and list of bills in the amount of $2,354.25. Motion by Fordham, seconded by Wenzel to receive the report and list of bills, as presented. Motion carried.
Administrative Coordinator:
Kathy Schauf, presented her monthly report and list of bills in the amount of $142.03. Motion by
Endres, seconded by Wenzel to receive the report and list of bills, as presented. Motion carried.
County Board Chair:
Chair Krueger reported on various activities and meetings he attended during the month of December; he specifically noted the City of Wisconsin Dells has advanced their CDBG funds.
Updates:
A: VK Central Services Organizational Analysis:
The Administrative Coordinator informed Committee members a written and oral report will be presented at the February County Board meeting detailing progress completed, to date.
B: County Comprehensive Planning - Results of the Planning Workshop:
This item was previously addressed by Mark Steward earlier in the meeting.
Motion by Endres, seconded by Fordham to adjourn and set the next, regular meeting for Tuesday, February 3, 2009 at 8:00 A.M. Motion carried and the meeting adjourned at 11:30 A.M.
Respectfully submitted:
Beverly J. Mielke, County Clerk/Secretary