DATE: Tuesday, March 03, 2009
West Square Building, 505 Broadway, Room #213, Baraboo, Wisconsin, 53913.
Call to order - Chair Krueger: 8:00 a.m.
Compliance with Open Meeting Law.
Members present: Chair Krueger, Vice-Chair Endres, Supervisors Stevens, Fordham and Wenzel, and Patricia A. Van Oosten, Secretary/Lead Deputy Sauk County Clerk, (for Sauk County Clerk Beverly J. Mielke)
Others Present: Steve Pate, MIS Coordinator; Alene Kleczek, Interim Corporation Counsel; Kathryn Schauf, Administrative Coordinator; Bob Schroyer, President of Current Works and Victor Kluck, Vice-president of Sales for Current Works; Supervisor Haugen; Supervisor Weiss; Mark Steward, Director of Sauk County Planning & Zoning Department; and Brian Simmert, Planner for Sauk County Planning & Zoning Department.
Adopt Agenda: Moved (Wenzel/Fordham). Motion carried unanimously.
Adopt Minutes of Previous Meeting of February 03, 2009: Moved (Endres/Stevens). Motion carried unanimously.
Public Comment: None.
Communications:
Kathryn Schauf, Administrative Coordinator: Baraboo Public Library Board Building Committee meeting minutes of February 18, 2009; Possibly incorporating the new Sauk County Health Care Center facility into Earth Day activities; 2010 redistricting; and CDBG loans.
Chair Krueger: WCA 2009-2011 State Biennial Budget; Wisconsin Counties Association (WCA) Legislative Director John Reinemann, regarding stimulus plan; Department of Natural Resources (DNR) RR Report regarding identifying cleanup projects; R.W. Lindley, President of L & S Associates, Inc., regarding Spring Green flooding.
Spring Green Drainage District update by Alene Kleczek, Acting Corporation Counsel: Nominations/recommendations for Sauk County Drainage Board have been given to the court, waiting for the Judge to act on; the law allows one drainage Board per county; If a Sauk County Board member is appointed to the Sauk County Drainage Board, it is independent from role as a County Board Supervisor. Discussion regarding levy; public hearing and public input; properties listed as special assessments; and proposed drainage route.
Consideration of assigning Human Services Finance subcommittee as oversight for Emergency Assistance Program review: Discussion regarding grants vs. loans. Moved (Fordham/Wenzel), to assign Human Services Finance subcommittee as oversight for Emergency Assistance Program review. Motion carried unanimously.
Discussion of Sauk County's observance of national County Government Week, 05/03/09 – 05/09/09 (pamphlet): Kathryn Schauf, Administrative Coordinator, noted the theme is "Going Greener", and suggested the new Health Care Center facility be incorporated into a display. Chair Krueger noted a resolution would be presented at the April Executive & Legislative Committee meeting for approval to forward to the full County Board April 21, 2009 meeting.
Steve Pate, Management Information Systems (MIS), Monthly Report/Review and Approval of Vouchers in the amount of $155,463.52 (handout): Moved (Endres/Wenzel), to approve. Motion carried unanimously.
Consideration of computer donation request for Human Services clients (handout): Steve Pate, Management Information Systems (MIS) Coordinator, regarding providing a service to Human Services clients. Motion (Endres/Fordham), to donate three used computers to clients of the Human Services Department. Motion carried unanimously.
Patricia A. Van Oosten, Lead Deputy County Clerk, for Beverly J. Mielke, County Clerk, Monthly Report/Review, Approval of Vouchers in the amount of $7,045.67 (handout): Discussion regarding per capita vs. per entry in relation to voter record maintenance, and verification that municipalities have the option of doing themselves vs. the having County Clerk's office provide this service. Moved (Wenzel/Stevens), to approve. Motion carried unanimously.
Alene Kleczek, Acting Corporation Counsel, Monthly Report/Review and Approval of Vouchers in the amount of $1,752.82 (handout): Overview, and notation that Attorney Chad Brown has been hired as interim Assistant Corporation Counsel; and the hours of the part time position in the Corporation Counsel's office has been reduced from 20 hours per week to 14 hours per week. Moved (Stevens/Endres), to approve. Motion carried unanimously.
Kathryn Schauf, Administrative Coordinator, Monthly Report/Review and Approval of Vouchers in the amount of $380.51 (handout): Discussion regarding Comprehensive Planning Grant; Taxpayers Alliance subscription; and property taxes in relation to Nature Conservancy and Development Rights properties. Alene Kleczek, Acting Corporation Counsel, regarding nonprofit criteria. Chair Krueger noted the April Executive & Legislative meeting will have an update on nonprofit criteria in relation to property taxes, and will then forward information to the Finance Committee. Moved (Wenzel), to remove $80.00 for Taxpayers Alliance subscription. No second. Moved (Endres/Fordham), to approve report and vouchers. Motion carried unanimously.
Bob Schroyer, President of Current Works, and Victor Kluck, Vice-president of Sales for Current Works: Demonstration of Roll Call-Pro Voting System for County Board meetings. Discussion regarding same. No action taken - informational only.
Marty Krueger, County Board Chair:
Monthly Report: Merrimac Class C Bridge study begins in April; Alternatives to disposal of current Sauk County Health Care Center facility will be presented at the Property & Resource Committee on March 9, 2009; Implementation of change to Sauk County Code of Ordinances Chapter 13, Personnel Ordinance, will be on the March Personnel Committee meeting agenda; Issue regarding removing and re-appointing Board members to committees - consensus of all Executive & Legislative Committee members present was to take issue to the full County Board; Upcoming Intergovernmental meetings - March 16, 2009 @ Green Lake County regarding tourism, and April 20, 2009 hosted by Sauk County, regarding regional & local foods movement and other agriculture trends; and upcoming Mid-term Assessment for Board members to discuss and reassess oversight committee process, and set priorities in relation to the Sauk County Budget process.
Consideration of a resolution approving attendance at the WCA Legislative Conference: Move (Fordham/Stevens), to approve and forward same to County Board meeting of March 17, 2009 for approval. Motion carried unanimously. Discussion regarding bringing issue of committee approval vs. County Board approval requirement to the Wisconsin Counties Association (WCA) for change in State law.
Discussion of the Office of the County Clerk providing clerical support to Board Chair: The amount of clerical support requested is a very limited amount, and the Board Chair will continue to discuss issue.
Updates:
Mark Steward, Director of Sauk County Planning & Zoning Department; and Brian Simmert, Planner for Sauk County Planning & Zoning Department: County comprehensive Planning process (handouts): Upcoming Sauk County Vision Conference: Facing Our Future: A Sauk County Community Conversation to be held on Monday, March 30, 2009 @ the CAL Center located within the Reedsburg High School, 1100 S Albert Ave., Reedsburg, WI, from 5:30 - 9:00 p.m. Resister by either calling the UW Extension Office @ 608.355.3250; or on line @ saukplan.org;
Draft list of breakout session issue categories;
Comprehensive Planning Steering Committee meetings;
Steps in the Sauk County Comprehensive Planning Process; and
Agriculture & Natural Resources Strategic Objective 1: Agriculture remains viable in terms of its environmental impacts, social benefits and economic return.
Discussion regarding facilitator, recorder, & integrating experts into planning sessions.
NACo prescription drug discount card (handout): Alene Kleczek, Acting Corporation Counsel, with overview of program, and recommendation to continue to study issue.
Procedure for requesting information: Kathryn Schauf, Administrative Coordinator, regarding policies and guidelines in relation to open records.
@ 12:24 p.m., Motion (Endres/Wenzel), to go into closed session pursuant to Wisconsin Statutes è19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the [governmental] body has jurisdiction or exercises responsibility. Performance evaluation of Acting Corporation Counsel. Roll call vote on motion: AYE: (5) Krueger, Endres, Stevens, Fordham, and Wenzel. NAY: (0). ABSENT: (0). Motion carried unanimously.
@ 12:40 p.m., Committee reconvened in open session.
Next meeting date and agenda items: MONDAY, April 6, 2009 @ 8:00 a.m. due to April 7th Spring Election.
Adjourn: Moved, (Endres/Stevens), to adjourn to MONDAY, April 6, 2009 @ 8:00 a.m. Motion carried unanimously. Meeting adjourned @ 12:45 p.m.
Respectfully,
Patricia A. Van Oosten
Lead Deputy Sauk County Clerk/Secretary