DATE: Monday, April 6, 2009; 8:00 A.M.
Sauk County West Square Building, 505 Broadway, Room 213, Baraboo, WI
Members Present: Krueger, Endres, Stevens, Fordham, and Wenzel
Others Present: Schauf, Kleczek, Mielke, Pate, Steward, and news media representative
Chairperson Krueger called the meeting to order at 8:00 A.M. and certified compliance with the Open Meeting Law.
Motion by Endres, seconded by Fordham to approve the agenda, as amended. Motion carried.
Motion by Wenzel, seconded by Stevens to approve the minutes of the March 3, 2009 regular and March 17, 2009 special meetings. Motion carried.
Public Comment:
None
Communications:
Chair Krueger distributed copies of the following:
a. Letter from WCA regarding 2009 WCA conference resolutions.
b. Notification from Wisconsin Freedom of Information Council advising of annual
"Opee" Awards.
c. Letter from Western Technical College District, re: District Board candidates.
d. Letter from MATC, re: appointments to District Board.
Discussion of Strategic Issues Development-2010 Form 1:
K. Schauf, Administrative Coordinator, explained the concept of strategic issues and their relationship to development of the 2010 budget. Department heads in the Administrative Functional Group next reviewed their individual strategic issues with Committee members; the Administrative Coordinator summarized and documented same.
Consideration of a Proclamation for Sauk County's Observance of National County Government Week, 05/03/09 - 05/09/09:
A draft resolution entitled, "Proclaiming May 3 - 9, 2009 National County Government Week, "Greening Our Future", was distributed and reviewed by Committee members. Motion by Endres, seconded by Wenzel to recommend forwarding the resolution to the County Board for consideration at the April 21, 2009 meeting. Motion carried.
Consideration of a Resolution Creating a Complete Count Committee:
A draft resolution entitled, "Creating the Complete Count Committee for Sauk County", was distributed and reviewed by Committee members. A brief discussion on the upcoming 2010 census and subsequent redistricting process followed. Motion by Fordham, seconded by Stevens to recommend forwarding the resolution to the County Board for consideration at the April 21, 2009 meeting. Motion carried. It was noted members of this committee will not be eligible for per diem or mileage.
Discussion and Consideration of Roll Call Pro:
Committee members discussed the recent demonstration of the "Roll Call Pro" system, further noting no funds have been budgeted for replacement of the voting system currently in use at County Board meetings. Committee members deemed it appropriate to have the MIS Director respond to any further inquiries from representatives of the Roll Call Pro company concerning operation of their system.
.
Discussion of Tax Exempt Status of the Nature Conservancy/Prairie Enthusiasts per Wis. Stat. 70.11(20):
A. Kleczek, Corporation Counsel, distributed a written opinion concerning tax exempt property requirements. Committee members discussed the requirements and how they apply to the most recent request of the Prairie Enthusiasts, located in the Town of Troy, as well as other properties under the ownership of the Nature Conservancy. The Committee agreed not to challenge the tax exempt status of the Prairie Enthusiasts and have the Corporation Counsel investigate issues relative to the Nature Conservancy and report back at a future meeting.
Updates: County Comprehensive Planning:
M. Steward, Planning and Zoning Director, reported on the planning event recently held in Reedsburg entitled, "Facing Our Future". He noted a significant number of individuals were in attendance and felt the event was successful. Plans are underway to place a video and audio of the event on the County website. Chair Krueger noted he will include an update on this event in his monthly report to the County Board, as well as offer individual Supervisors who were in attendance an opportunity to speak. The next meeting of the Comprehensive Planning Steering Committee will take place in Plain; date yet to be determined.
Spring Green Drainage District Update:
The Corporation Counsel and Supervisor Stevens reported the Sauk County Drainage Board has been formed, with members serving staggered terms. The initial meeting allowed time for a broad discussion with several questions being raised. The Board is in need of operating funds; the Sauk County Finance Committee will consider a request to grant a loan to the Board at its next meeting. Supervisor Stevens was elected Chair of the Drainage Board and will report on its operations at future E&L Committee meetings.
Request Opinion from WCA on Appropriate Procedure for Placing Item(s) on County Board Agenda:
Discussion followed concerning recent attempts to place specific items on the County Board agenda. The Corporation Counsel discussed the limited ways in which an item can be placed on the agenda. Motion was made by Endres, seconded by Stevens to request a legal opinion from the Wisconsin Counties Association on this matter. Motion carried.
Steve Pate, MIS:
S. Pate, MIS Director, presented the monthly report and list of bills for his department. Motion by Wenzel, seconded by Fordham to receive the report and list of bills in the amount of $83,301.99. Motion carried.
Bev Mielke, County Clerk:
B. Mielke, County Clerk, presented the monthly report and list of bills for her department. Mielke also distributed draft copies of SVRS MOU agreements for the years 2010-2012 and reviewed same with Committee members Motion by Stevens, seconded by Endres to receive the report and list of bills in the amount of $13,396.92. Motion carried.
Alene Kleczek, Corporation Counsel:
A. Kleczek, Corporation Counsel, presented the monthly report and list of bills for her department. Motion by Stevens, seconded by Fordham to receive the report and list of bills in the amount of $1,152.45. Motion carried.
Kathy Schauf, Administrative Coordinator:
K. Schauf, Administrative Coordinator, presented the monthly report and list of bills for her department. Motion by Endres, seconded by Stevens to receive the report and list of bills in the amount of $225.65. Motion carried.
Marty Krueger, County Board Chair:
Chair Krueger reported on monthly activities, noting he will attend the next regularly scheduled meeting of the Personnel Committee to address the proposed change to Chapter 13
(re: Administrative Coordinator) as recommended by the E&L Committee. The item was previously postponed, at his request.
Representation on Wisconsin Technical College Appointment Board on April 9, 2009:
Chair Krueger noted he did not have plans to attend this meeting.
Representation on MATC Appointment Board on April 22, 2009:
Chair Krueger noted he planned to attend this meeting.
Discussion and Consideration of Mid-Term Assessment:
Chair Krueger reported the Mid-Term Assessment meeting of the County Board will be held on Tuesday, April 28, 2009. Further discussion followed concerning exact location and format for the meeting. Committee members agreed to hold a special meeting prior to the April 21, 2009 County Board meeting at 5:30 P.M. to receive a final update on plans for the special meeting.
Motion by Wenzel, seconded by Fordham to adjourn and set the date for the next, regular E&L meeting for Tuesday, May 5, 2009 at 8:00 A.M. Motion carried and the meeting adjourned at 12:45 P.M.
Respectfully submitted:
Beverly J. Mielke, County Clerk/Secretary