Members present: Steve Bach, Tommy Lee Bychinski, Virgil Hartje, Marty Krueger, Kerry Beghin, Kathy Schauf, Mark Steward
Others present: Carolyn Davis, Jessica Fry, Joel Gaalswyk, Kim Gochanour, Lynn Horkan, Steve Koenig, Steve Muchow, Randy Stammen, Tim Stieve, Jeff Tobin, Joe Van Berkel, Media
It was the consensus of the group that Bychinski act as Chair for this meeting. The meeting was called to order by Bychinski at 8:30 AM. Certification of open meeting compliance was given. Motion by Hartje, second by Schauf to adopt the agenda. Motion carried.
Department-Item
1. Health Care Center (HCC) – Decommissioning of Vacated Facility: Potentially 75% of the materials are to be reused/sold and the rest buried. Discussion followed concerning out buildings and the timeline for dismantling the main building. Gochanour confirmed the asbestos study has been done and the removal cost is included in the estimate. Retained earnings and existing maintenance fund will be the funding. Consensus is to leave $600,000 CIP plan.
2 . Health Care Center – Assisted Living Facility: The continuum of care committee will meet again soon to evaluate future needs. Gochanour said time in the new building and the effects of Family Care in the County are needed to enable decision making. The $500,000 in 2011 would be for design and schematic. The schematic of buildings would change based on assessment of need. Assisted living should break even or even earn revenue to offset the levy use for the skilled nursing component of the continuum.
3. Highway - Equipment Replacement: Muchow indicated $650,000 was also last year’s amount for this line item and should be adequate for 2010.
4. through 12. Various highway projects: Muchow indicated that historically the County has done 15 miles of roadway per year. However as costs continue to increase most likely it will only be 10-12 miles per year.
13. Emer Mgnt, Buildings & Safety - Phone System Upgrades: Stieve noted that the phone system is a large computer system that needs regular upgrades. An amount is levied each year and spent as the upgrades occur. This keeps the budget consistent. Unused dollars are carried forward.
14. Emer Mgnt, Buildings & Safety - Communications System Upgrades: Similar to the phone system, needs regular maintenance and upgrades to maintain nine tower sites. Unused dollars are carried forward.
14. 5. Emer Mgnt, Buildings & Safety – County Fiber Optic Additions: County is still in process of clarifying information concerning required study. Cost to County will be a match of $231,866. Fiber optic would put County in good position for pricing negotiations and provide a seed for future development for communities.
15. Emer Mgnt, Buildings & Safety – Installation of Fiber to Parks Dept Office: Estimate to bury cable from vault to parks. Highway could help with the project to save costs. Wireless would be just as costly and not as desirable. Project would enable the goal to have interactive campsite reservations available and save staff time in processing office work.
16. Emer Mgnt, Building & Safety – Truck with Plow: Additional plow for snow removal. Currently only have one four wheel drive truck. Intend to replace current two wheel drive truck and transfer other to Reedsburg Human Services Building. Vehicle purchases were discussed.
17. Emer Mgnt, Buildings & Safety – Solar Domestic Hot Water System: Gaalswyk spoke about hot water use at jail and a system for solar water heating. Estimated 35% would be grant funded. The potential payback period was discussed. Using Focus on Energy’s list of certified site assessors for an official assessment was discussed. Gaalswyk agreed continue working on options as it is a key interest for him. Consensus to move project to 2011 and gain more information and resources.
18. Emer Mgnt, Buildings & Safety – Reedsburg Building Automation Controls: Stieve discussed this project, the cost savings that could be gained through the computer automation.
19. Emer Mgnt, Buildings & Safety - Historic Courthouse Front Porch: Stieve noted the east entry area of the Courthouse needs maintenance. He also noted issues with ADA compliance.
20. Emer Mgnt, Buildings & Safety - Regasket and Check Bearings on Law Enforcement Center Chillers: Stieve spoke about how chiller units need to be dismantled and maintained every 7 to 10 years.
21. Emer Mgnt, Buildings & Safety - Fire Alarm System Upgrade: The Courthouse and West Square buildings are tied into one fire alarm system. Current system is 1995 technology. The system will not be serviceable as it ages. Upgrade current system to assure ongoing functionality. Continue to have issues and problems with current system.
22. Emer Mgnt, Buildings & Safety - Refurbish Historic Courthouse Clock: The Courthouse clock has all its original components from the 1950’s. It needs to be cleaned and broken panels fixed to maintain its ongoing operation.
23. Emer Mgnt, Buildings & Safety – Courthouse & West Square Caulking: These steel frame buildings’ concrete panels need to be recaulked over time as routine maintenance.
24. Emer Mgnt, Buildings & Safety - Mobile Data System: Stieve noted that the current equipment at three tower sites is over 20 years old. In 2009 the equipment support will no longer be available. Several technology options are being researched, including access of mobile data to other departments besides Law Enforcement. Pushed back a few years due to current evaluation of options and testing.
25. Emer Mgnt, Buildings & Safety –Emergency Services Driving: In five years driving simulator will most likely will need an upgrade.
26. Emer Mgnt, Buildings & Safety – Replace roofs on West Square, Courthouse & Human Services: Routine maintenance, will probably not be needed until after 2016. These are rubber roofs. All roofs were replaced in 1996.
27. Parks - Delton Dam (Mirror Lake Dam): Koenig noted these dam repairs were planned for in 2009. However, Delton Dam is a low hazard structure with minimal property in peril if it fails. Koenig reviewed the plans for repair to be done in 2010. Estimates will soon be received, but Koenig stated $250,000 to $340,000 would be sufficient. Consensus by committee to use the highest estimate in the CIP plan.
28. Parks - Redstone Dam repairs: This dam was determined high hazard if it failed with potentially many properties affected. Advised to move repairs to Redstone Dam to current year. CDBG-EAP funds have been committed for property acquisitions. Other dam breach areas will be addressed through an emergency action plan.
28. Circuit Courts-Fourth Jury Courtroom: Intend to utilize old jail space in Courthouse for fourth Jury Courtroom. Sauk County numbers show the need for fourth judgeship. However, with state budget will be unlikely in the near future.
29. UW-Baraboo/Sauk County - Living & Learning Center: The master planning process is complete. The UW is currently putting together the fundraising component. The project is on the plan as the property is County owned, but funding will be private or grant dollars.
30. UW-Baraboo/Sauk County - Master Plan Development & Campus Renovations (County Share only): This CIP item incorporates various phases for expanding the UW offerings. The expansion of programs is driving many of the updates. There is a meeting scheduled with the City of Baraboo. Nothing on the horizon until 2012.
31. Officers Training Facility / Shooting Range and Shoot House: 2009 project status was discussed. Project plans and needs were discussed. The necessity of both the shoot house and training facility were discussed. Discussed the need to add dollars to get the project done. Motion by Hartje to add approximately $30,000 to bring 2010 budget amount to $250,000, second by Krueger. Motion carried.
Motion by Krueger to forward the 2010 CIP plan with noted changes made to the Finance Committee for budget consideration, second by Bach. Motion carried.
Motion by Bach to adjourn the meeting, second by Hartje. Motion carried.