DATE:
January 22, 2009
PRESENT: Paul Endres, Virgil Hartje, Joan Fordham, Tom Bychinski, Bill Higgins
OTHERS PRESENT: Tim Stieve, Bill McClary, Kerry Beghin, Marty Krueger, Kim Gochanour, Kathy Schauf, Alene Kleczek, Art Carlson, Carol Held, Steve Bach, Jeri Zuber, John Dougherty, Tom Seamonson, Media
1. Called to order at 8:00 a.m. by Paul Endres. The open meeting law requirements were met.
Tommy Bychinski introduced John Dougherty, City Administrator of Reedsburg; Carol Held, Mayor of Reedsburg; Tom Seamonson, City of Reedsburg Alderman.
2. Motion by Fordham, second by Hartje to adopt the agenda. Motion carried.
3. Motion by Hartje, second by Fordham to approve the minutes. Motion carried.
4. Public Comment - None
5. Communications - None
6. Tim Stieve reviewed the change orders received to date. Have discussed revisiting the stone work on the front of the building at the construction meetings. H/E sent a proposal to Kraemer's to get a price on adding it on now to the front entryway area. Discussion followed on change orders already approved in the amount of $2,020. Also have some coming up regarding the fuel storage tank for back up fuel which will be a deduct of approximately $14,000. Originally was an underground storage tank and if it is changed to an above ground tank, there will be a reduction in cost partially because of the monitoring equipment necessary on an underground unit. We are still on target with the budget. Change orders have not been significant so far. Contingency is at $1,025,643 at this point. With the addition of the stone, the total change orders so far will be around $40,000.
Motion by Bychinski, second by Fordham to proceed with a change order to add stone to the front of the facility in designated areas for a total of $33,774.00. Motion carried.
Update on building - Mechanical area - Area S; Households are A, B, C, and D; Resident Center is R. We are on target schedule-wise. Area S has side walls done and trusses are up. Area A is next etc. Jeri Zuber of Horty/Elving added that his field person noted that this is one of the best run projects he has ever done. Pictures were shown of the progress so far.
7. Discussion of FF&E. Endres indicated that Art Carlson has constructed a podium for the all purpose room and is asking for stain colors to match the woodwork. Art will be notified when that information becomes available.
Three individuals were there to give brief presentations on stained glass window treatments available for the new multipurpose room windows. Bonnie Shaw from Light Haus, Inc. gave a brief presentation as well as John Crain from Evergreen Glass and Anna Sagami of Design-A-Way Publications. Costs are dependent on what is requested and the size etc. Art glass could run between $100 - $300 per square foot. Tim will get the square footage of the window area at a future time. Looking at having the art glass be an insert type item, so could be installed at any time even after the move.
Steve Bach gave a short report regarding the Foundation. There are three officers: John Alt, President; Steve Bach, Treasurer and Peggy Hitch, Secretary. Have begun preliminary work and had several meetings. Have a bank account and checking account set up and the accounting software is purchased and will be set up soon. Next meeting is scheduled for early February. Joan suggested that the stained glass windows would be a perfect project to give over to the Foundation for donations as it would be a wonderful way to remember a loved one.
8. Review of budget. Discussion followed. Project is on target and within budget to date. Horty/Elving sent an invoice for $18,000 to cover their costs associated with designing two separate buildings - one with ICF and the other wood construction. After discussion, a compromise amount of $12,000 was decided upon.
Motion by Bychinski, second by Fordham to pay Horty/Elving $12,000 for the wood redesign. Motion carried.
9. Discussion of approving a Resolution accepting the donation of structural design engineering services from Hartje Lumber, Inc. Design was explained and discussion followed. Donation will go through Foundation. Bids will be put out for the construction of the building.
Motion by Bychinski, second by Higgins to approve the resolution to accept the donation of Hartje, Lumber, Inc. for the structural design engineering services for the 40'X90' outbuilding at the new Health Care Center. Motion carried.
10. Furniture, Fixtures and Equipment. Tim is working on the RFP for this, and expects to have proposals to present at the next meeting.
11. Next meeting will be February 26 at 8:00 a.m. in Baraboo at the West Square Building - room location will be on the agenda. Joan and Kim indicated that they would not be able to attend.
Motion by Bychinski, second by Fordham to adjourn. Motion carried.
Joan Fordham, Secretary