DATE: August 6, 2009
PRESENT: Virgil Hartje, Tom Bychinski, Joan Fordham, Bill Higgins, Paul Endres
OTHERS PRESENT: Tim Stieve, Bill McClary, Kim Gochanour, Marty Krueger, Kerry Beghin
1. Called to order at 8:00 a.m. by Paul Endres. The open meeting law requirements were met.
2. Motion by Hartje, second by Fordham to adopt the agenda. Motion carried.
3.Motion by Hartje, second by Higgins to approve the minutes of the last two meetings with minor corrections to state "and forward to the full Board" on the motions of numbers 6 and 7. Motion carried.
4. Public Comment - None
5. Communications - None
6. Tim updated the board on the progress of the building. The change orders currently under consideration were discussed.
Motion by Hartje, second by Fordham to approve change order proposal for sealer for concrete floor and changes to the pass through cupboards for medication in the amount of $64,908 and $20,819 respectively. Motion carried.
Tim also discussed the issue of plenum cable which was not specified for telephone and data when the plans were rebid. Discussion followed. The board gave tentative approval of a change order to purchase plenum cable for phone and data. Board asked Tim to discuss plenum issue with the architect from Horty Elving.
Motion by Fordham, second by Bychinski to allow Tim Stieve to negotiate the non-plenum cable issue with Horty/Elving and bring the information back to this Committee at a special meeting before the full board meeting on August 18. Tim also has permission to purchase the plenum cable on his own as a cost saving measure. Motion carried.
7.Update on FF&E. Tim is finalizing things and it is moving along. We received the Life Safety Code information book. Has inquired about the purchase of the TV's and will put it out for bids soon. Chairman Krueger received a call from a local store owner regarding whether or not we will be looking at local artists for decorative accessories. Discussion followed.Tim will bring the Resolution before this committee at a meeting immediately before the full board meeting on the 18th.
Kim invited this committee to join the Board of Trustees and Foundation for a tour of the new building at 5:00 on the 13th of this month.
8. Kerry Beghin updated the board on the budget. No concerns were expressed. According to the county financial advisor, it is probably best to refinance after the project is completed. We are still on budget.
9. Next meeting will be August 18, immediately before the County Board Meeting and the regular meeting will be on September 3 at 8:00 a.m. in the EMBS Conference Room.
Motion by Hartje, second by Bychinski to adjourn. Motion carried.
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Joan Fordham, Secretary