DATE: May 4, 2009, 5:00 p.m.,
County Board Room Gallery, Baraboo, WI
Members Present: Alexander, Bowers, Vertein, Dippel, Fordham, Endres, Sinklair
Members Excused: Fabisiak, Stoeckmann
Members Absent: None
Others Present: Orth, Brattset, Box
Chair Alexander called the meeting to order and certified compliance with the Open Meeting Law.
Motion by Bowers, seconded by Dippel to adopt the agenda with the amendment in Business Items added Volatile Line Report, Alternative Care Report. Motion Carried.
Motion by Fordham, seconded by Dippel to approve minutes of the previous meeting. Motion Carried.
Public Comment
None
Communications:
CWCAC Update: Fordham reported that she attended the CWCAC meeting on April 22, 2009. This meeting included a review of a clean audit and board officers are re-appointed as previously fulfilled. Fordham further reported that there will be significant stimulus money statewide with monies going to CWCAC which was approved to be used for weatherization program expansion. Rock Springs turned down a six unit apartment that CWCAC was considering building in that community. Fordham further reviewed that at the Wisconsin Dells CWCAC headquarters they would increase garage space and parking for the support of the weatherization program. Fordham further indicated that she will chair the client services committee for CWCAC in the future. The next CWCAC meeting will be in June 2009 and therefore Fordham will report in July 2009.
Business Items:
A. Review and Approval of Monthly Vouchers: Box distributed the monthly voucher report (see attached) and reported that contracted labor was down due to this being less used in the month. There was an increase in administration due to a bill being paid for January, February, and March as a result of a contract gap. There was an increase in Community Living and decrease in Community Residential due to two adult family home contracts. There was also an increase in Community Treatment and a decrease in Institutions due to less institutional bills this month. Income Maintenance was increased with an increase in funerals as was Energy Assistance where payments went out for February, March, and April 2009. Accounts Receivable were increased and collections from Southwest Family Care which was paid in error and will be returned. Motion by Bowers, seconded by Fordham to approve the vouchers in the amount of $1,187,185.92. Motion Carried. Box reviewed the alternate care statistics report (see attached). In summary, alternate care is projected to be favorable for most placements other than CCI's, which will be over budget. Fordham noted that some were favorable, but in reviewing the columns, the numbers look unfavorable. Box will review the document as it does not necessarily look correct and report back to the Board next month. Box reviewed the volatile line report of 12/08 and 3/09 (see attached).
B. Re-appoint Joan Fordham to Long Term Care District Board: Orth reported that Joan Fordham's one year appointment to the Long Term Care District Board is coming up. The next appointment will be for a three year period. Motion by Endres, seconded by Dippel to continue Joan Fordham's appointment to the Long Term Care District Board. Motion Carried.
C. CWCAC Flood Assistance: Orth briefly reviewed the Flood Assistance documents (see attached). He noted that Louise Lindell may come to the board meeting in the future to review discussion on these numbers.
D. 2010 New Position and Reclassification Requests: Orth reviewed briefly the Sauk County New Position Authorization and Reclassification form for budget year 2010 (see attached). He noted that he supports the reclassifications as a result of the increase skill needed by these Account Clerks to perform increased billing and client interface duties. Box noted that this is for two full time and one part time position and the reclassification request is from Grade 2 to Grade 4. This reclassification, according to Box will result in an approximate increase of $2,000 per person annually. After brief discussion it was stressed by Fordham that Grade increases occur most likely when there is significant skill differences in the position. Motion by Bowers, seconded by Vertein to approve reclassifications as reflected in documentation. Motion Carried. (One no vote, Endres).
Department Updates:
A. All Staff Meeting-2008 Accomplishments: Orth reported on the 2008 accomplishments that were reviewed in the recent All Staff Meeting. In summary, the accomplishments include: shifting the Department to Family Care, which included numerous staff changes without layoffs, replacing two manager positions to include CSP and Business Manager within the Department, both were internal replacements that have gone well, CPS completion of Quality Service Review and active follow-up with training, redesign of integrated services with increased flexibility and completing a children's work group which focused on increased options for young children with severe mental health issues. In addition, Orth noted an increase in CCS program and crisis program development and billing, as well as beginning a pilot jail diversion program. Orth noted that the Economic Support Unit has begun BadgerCare, per State mandates successfully and increased workloads occurred over the previous year. Orth highlighted the fact that creativity was involved in problem solving in using a call change center support system to assist Economic Support Workers in their workload. Orth summarized that the All Staff meeting was positively received by staff and staff participated in a strength/weaknesses exercise which will be summarized at a later date.
B. WCHSA Vice Presidency/Presidency: Orth indicated that he would like to accept the Vice President nomination for WCHSA presently and that this would result in a transition to President of WCHSA in July 2010. He indicated that he recognizes that time committed with state interface would increase, however, in speaking with Brattset and other Departmental managers, he feels the Department is able to sustain his commitment to the WCHSA involvement. Motion by Fordham, seconded by Dippel to allow Orth to seek Vice Presidency of WCHSA. Motion Carried.
C. Governor's Budget: Orth reported that there are continued discussion with WCHSA on the budget proposal. WCHSA, Wisconsin Counties Association has made efforts to mitigate the cuts. It is yet to be determined what the final budget will be.
D. St. Vincent Project: Orth noted that St. Vincent-Prairie du Sac had purchased rural property and that the conditional use was not approved for a housing project as planned. This is a result of the town board having their land use plan being primarily agricultural. The St. Vincent's board of Prairie du Sac is looking for other options for this project.
E. Long Term Care District Update: Orth reported that the 2008 Long Term Care District deficit was down considerably from previous reports to currently being estimated at $70,000. So far, in 2009 there appears to be an estimated surplus of $209,000.
The next meeting of the Sauk County Human Services Board is scheduled for Monday, June 8, 2009 at 5:00 p.m.
Motion by Bowers, seconded by Sinklair to adjourn. Motion Carried.
Bev Vertein