DATE: July 6, 2009, 5:00 p.m., County Board Room Gallery, Baraboo, WI
Members Present: Alexander, Bowers, Fabisiak, Vertein, Dippel, Fordham, Endres, Sinklair
Members Excused: Stoeckmann
Members Absent: None
Others Present: Orth, Brattset, Box
Chair Alexander called the meeting to order and certified compliance with the Open Meeting Law.
Motion by Bowers, seconded by Sinklair to adopt the agenda. Motion Carried.
Motion by Dippel, seconded by Bowers to approve minutes of the previous meeting. Motion Carried.
Public Comment
None
Communications:
None
Closed Session: Pursuant to Wisconsin Statutes § 19.85 (1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Performance evaluation of the Director of the Department of Human Services.
Reconvene to Open Session:
Business Items:
A. Review and Approval of Monthly Vouchers: Box distributed the monthly voucher report and reported there was a decrease in contracted labor due to a decrease in mental health utilization. Administrative costs were down due to larger expenses in May 2009. Community Living and Support decreased due to payment of $20,000 annual payment to River Valley Schools. Community Residential was down due to having had two placements out of these settings. Community Treatment was up due to payment of CESA V for SCAN. Institutions was down due to previous month's inpatient payment and last two months expenses paid to Lakeview. Also two months credit on a CCI placement. Accounts Receivable were up due to Southwest Family Care Alliance payment as a result of a one time advance. Motion by Fordham, seconded by Endres to approve the vouchers in the amount of $1,145,856.82. Motion Carried.
B. CWCAC Grant Report: Orth noted that the CWCAC grant report was summarized in a handout (See attached). This is presented for informational purposes regarding grants given out by community for flood in 2008.
Department Updates:
A. 2010 Budget Process: Orth noted budget meetings will take place with managers next week. In August 2009 there will be a presentation to the Human Services Board. Orth noted that due to state budget deficit concerns there will be about a $400,000 less funding than in previous years. This is an estimate at this time.
B. Long Term Care District Update: Orth handed out a Southwest Family Care Alliance annual report (see attached). He noted in summary that the financial status involved a $362,602 profit. However, $300,000 has been suggested to go back to Richland County from previous family care expenditures. This would leave a $62,602 profit which would go into the risk reserve. Teri Burros will report to the Human Services and later the full county board in the near future.
C. All Agency SWOTS Exercise Results: Orth reported on the SWOTS exercise (see attached). This has been sent to staff to comment on and those comments will be received by Orth and Brattset to discuss future actions.
D. Program Audit: Orth reported that Human Services will have a program audit in 2010. This will cost approximately $40,000. The suggestion is that this will be taken out of reserve dollars.
E. Finance/Personnel Action on Reclassification and New Position Requests: Orth noted that five requests for reclassification were all approved and one new position in Family Care was approved (see previous month's minutes for complete descriptions of these positions).
F. Finance Action on Reserve: Orth noted that the Finance Committee approved to leave the reserves that Human Services has acquired at this time. Fordham noted that with state cuts this may be needed if further needs increase. Sinklair noted that there may be other options for the county as well. Orth reiterated that this was only a decision at this time and could change by future action of the Finance Committee if county needs dictated this.
G. Finance Discussion of Accounts Receivable: Orth updated the committee on Accounts Receivable report with variances from a previous month. These variances have been corrected and accounts are being followed up on now that the position has been filled within Accounts Receivable. This period of time where accounts were not followed up on will be caught up and this will no longer be a problem. This has been reported to the Finance Committee.
The next meeting of the Sauk County Human Services Board is scheduled for Monday, August 10, 2009 at 4:00 p.m.
Motion by Bowers, seconded by Fabisiak to adjourn. Motion Carried.
Bev Vertein