DATE: Friday, August 14, 2009 - Room 213 West Square Building
Members Present : T. Meister, P. Tollaksen , S. Alexander, H. Netzinger
Excused: C. Montgomery
Others Present : L. Geohagen, V. Meister, H. Hafemann, R. Meister, S. Box, K. Schauf. M. Koehler
ORDER OF BUSINESS : The meeting was called to order by T. Meister at 8:15 A.M. and was certified to be in compliance with Open Meetings Law.
AGENDA : Motion by P. Tollaksen, second by S. Alexander to adopt the agenda. Motion carried.
MINUTES : Motion by P. Tollaksen, second by H. Netzinger, to approve the July 17, 2009, minutes of the regular business meeting and joint meeting as sent. Motion carried.
COMMUNICATIONS: K. Schauf addressed the Personnel Committee to request the use of attrition to keep positions vacant and the request at least one month to work with Sheriff and Clerk of Court to explore staffing alternatives rather than filling levy funded positions. It is advantageous for the County to reduce positions through attrition rather than continue to eliminate positions or reduce staffing levels through layoffs. All Departments should be looking at various ways to reduce out positions and expenses, potentially share staff with other departments, while looking for other efficiencies. No action taken .
CLERK OF COURTS. V. Meister informed the Committee of a vacancy of Deputy Clerk of Courts as a result of a resignation. The particular position is responsible for clerking in the Family Courts. M. Koehler explained there is a potentially displaced employee within the bargaining group and the displaced employee would likely be awarded the vacant position. Motion by P. Tollaksen, second by S. Alexander to proceed filling the vacant position with the displaced employee to avoid layoff status. Motion carried. Abstained - T. Meister.
Sheriff's DEPARTMENT. Chief Deputy Meister and Captain Hafemann appeared to request conducting a recruitment for the vacant Administrative Assistant position. The position is responsible for the billing and purchase of supplies for the Jail. Motion by S. Alexander, second by P. Tollaksen, to conduct recruitment for the Administrative Assistant position within the Sheriff's Department. Motion carried.
ADRC. M. Koehler presented information to the Committee on behalf of T. Vandre regarding the vacancy of Aging and Disability Specialist - Leadworker position as a result of a resignation. The position is funded through grant dollars and currently has no levy impact. Motion by H. Netzinger, second by P. Tollaksen to approve the recruitment of the vacant Aging and Disability Specialist - Leadworker position provided there is no levy impact. Motion carried.
HUMAN SERVICES. S. Box presented information regarding retitling of a position within the Data Fiscal Unit. There is no fiscal impact to this request. Motion by P. Tollaksen, second by H. Netzinger to retitle Administrative Support position to Data Systems Specialist. Motion carried.
AFSCME L ocal 252 (SHERIFF'S DEPARTMENT) - CONSIDERATION OF SIDE LETTER. Personnel Director Koehler presented the Committee with the side letter drafted by the Sheriff's Department for on-call procedures for the Detective Division. Motion by P. Tollaksen, second S. Alexander,to approve the side letter with AFSCME local 252 as presented. Motion carried.
2010 BUDGET REQUEST. M. Koehler presented the 2010 budget request for the Personnel Department. Motion by P. Tollaksen, second by S. Alexander to accept the 2010 budget as requested. Motion carried.
DEPARTMENTAL UPDATE: M. Koehler distributed the activity report for the month including meetings, recruitment, terminations, labor activities and benefits.
Koehler presented the Committee with the quarterly unemployment statistics, updates on the department budget and potential issues.
Motion by P. Tollaksen, second by H. Netzinger, to accept the Departmental Update as presented and to approve the bills in the amount of $1,984. Motion carried.
Motion by H. Netzinger, second by P. Tollaksen, to adjourn until 8:15 A.M. Friday, September 11, 2009, for regular business meeting. Motion carried.
Meeting adjourned at 9:17 A.M.
Respectfully submitted,
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Signed by: S. Alexander, Secretary