DATE: Friday, October 9, 2009
Room 213 West Square Building
Members Present : T. Meister, C. Montgomery, H. Netzinger, P. Tollaksen, S. Alexander
Others Present : M. Olson, C. Bodendein, M. Koehler, K. Schauf, V. Meister, L. Geohagen, N. Rainford, D. Heiman, G. Wohling, S. Smith, B. Klingaman
ORDER OF BUSINESS : The meeting was called to order by T. Meister at 8:15 A.M. and was certified to be in compliance with the Open Meetings Law.
AGENDA : Motion by H. Netzinger, second by C. Montgomery to adopt the agenda. Motion carried.
MINUTES : Motion by P. Tollaksen, second by C. Montgomery, to approve the September 11, 2009, minutes of the regular business meeting as sent. Motion carried.
COMMUNICATIONS: None
2010 Budget Process. K. Schauf appeared before the committee to report on the progress of the 2010 Budget process, as well as guidance from the Finance Committee. Revenues continue to decrease, one time only grant dollars have been exhausted and an overall declination in aids has been experienced. Schauf also noted several departments have decreased staffing levels to accommodate declining revenues. The County has had significant one time savings in workers compensation and health insurance premiums for 2010. However, overall recovery efforts are slow, the State is in fiscal duress, increased financial pressure on the county to systematically decrease and restructure to provide service. The County needs to continue to explore whether we need to keep programs in place, while realigning or restructuring to keep service levels at a realistic standpoint. It is advantageous for the County to reduce positions through attrition rather than continue to eliminate positions or reduce staffing levels through layoffs. All Departments should be looking at various ways to reduce out positions and expenses, potentially share staff with other departments, while looking for other efficiencies. No action taken.
Public Health. C. Bodendein appeared before the Committee to request the ability to create a project position of Consortia Preparedness Coordinator. The project position is funded through grant dollars and is anticipated to last approximately 18 months. The position will work with 17 other counties, Sauk County will house the individual and Dane County will be the fiscal agent. Motion by P. Tollaksen, second by S. Alexander, to create the Preparedness Coordinator project position for up to 18 months, contingent upon grant funding. Motion carried.
CLERK OF COURTS. V. Meister appeared to request filling the vacant Clerk of Courts position. Motion by P. Tollaksen, second by H. Netzinger to leave the Deputy Clerk of Courts position vacant for up to two years and authorize a limited term employee to assist in the Clerk of Courts for up to nine months. T. Meister abstained. Motion carried .
AFSCME LOCAL 252 GRIEVANCE (No. 2009-2) HEARING REGARDING EMPLOYEE DISCIPLINARY ISSUE, AND AFSCME LOCAL 330 GRIEVANCE (No. 2009-1) REGARDING CONTRACT RATIFICATION WAGE RATES:
Motion by P. Tollaksen, second by C. Montgomery to enter into closed session pursuant to Wis. Stats. 19.85(1) (f) Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific person except where par.(b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations; and pursuant to Wis Stats 19.85 (1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. With those individuals present that are germane to the business being addressed. Roll Call vote was taken: Meister - Aye, Tollaksen - Aye, Alexander - Aye, Netzinger - Aye, Montgomery - Aye. Motion Carried.
Motion by P. Tollaksen, second by H. Netzinger to reconvene in open session. Motion carried.
Motion by C. Montgomery, second by P. Tollaksen, to deny the grievance of AFSCME Local 252, No. 2009-2. Motion carried.
Motion by P. Tollaksen, second by H. Netzinger, to deny the grievance of AFSCME Local 360, No. 2009-1. Motion carried.
PUBLIC HEALTH . M. Koehler presented the limited term employee extension request on behalf of C. Bodendein. Koehler explained it is necessary to extend the LTE to assist with the H1N1 vaccinations. Motion by P. Tollaksen, second by H. Netzinger to extend the Home Care Nurse LTE an additional 90 days. Motion carried.
SECTION 125 PROVIDER CHANGE. M. Koehler presented information regarding the possibility of changing section 125 providers to better serve the needs of the employees as well as improve voluntary benefits. No action taken, Committee authorized Personnel Director to make changes as necessary.
DEPARTMENTAL UPDATE: M. Koehler distributed the activity report for the month including meetings, recruitments, terminations, labor activities and benefits information. Departments continue to review ways to cut spending and restructure in preparation for 2010 budget process. Koehler presented the Committee with the monthly unemployment statistics, updates on the department budget and other potential issues.
Motion by C. Montgomery, second by P. Tollaksen, to accept the Departmental Update as presented and to approve the bills in the amount of $4,272. Motion carried.
Motion by S. Alexander, second by T. Meister, to adjourn until 8:15 A.M. Friday, November 6, 2009, for regular business meeting. Motion carried.
Meeting adjourned at 10:01 A.M.
Respectfully submitted,
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Signed by: S. Alexander, Secretary