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ADRC Committee Meeting
Calendar Date:
Meeting Information
- Agenda
- Minutes
REASON FOR MEETING: REGULAR
SUBJECTS FOR DISCUSSION:
- Call to Order and Certify Compliance with Open Meeting Law
- Adopt Agenda
- Adopt Minutes of Previous Meeting
- Public Comment
- Communications
- Aging & Disability Resource Center Advisory Committee Update
- Aging & Disability Resource Center of Southwest Wisconsin-North Board Update
- Wisconsin Counties Association’s “Creating Aging-Friendly Communities” Seminar Update
- Veterans/Aging & Disability Resource Center Staff Resources Update
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Business Items
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Veterans Service Office
- Veterans Service Officer Update
- Veterans Service Office Statistics/Trends
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Aging & Disability Resource Center
- Public Opening of 2011 Nutrition Program Catering Proposals and Consider Approval of Resolution to Authorize the Aging & Disability Resource Center to Contract for the Provision of Lunches for the 2011 Nutrition Program
- Consider Approval of Writing-Off Invoice Nos. 197, $181.48, 200, $202.42, and 320, $33.60, Due to Non-payment
- Consider Approval of Repealing the Aging & Disability Resource Center’s Older Americans Act Programs Private Pay Policy
- Aging & Disability Resource Center Departmental Update
- Aging & Disability Resource Center Service Statistics/Trends
- Review the 2010 LivingWell Expo Financial Statement of Cash Flows
- Review the Monthly Financial Statements
- Consider Approval of the Monthly Vouchers
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Veterans Service Office
- Next meeting
- Adjournment
COPIES TO: Bychinski, Carlson, County Clerk, Greater Wisconsin Agency on Aging Resources, Johnson, Lombard, Murray, Posted for ADRC Staff, Roundy, Schauf, Tyczynski, Vandre, Web Liaison
NOTICE ELECTRONICALLY MAILED: Wednesday, December 8, 2010
PREPARED BY: Aging & Disability Resource Center of Sauk County/Veterans Service Office
Unapproved
ATTENDANCE:
Members Present: Arthur Carlson, Chair, Tommy Lee Bychinski, George Johnson, Andrea Lombard
Others Present: Marty Krueger, Sauk County Board of Supervisors Chair, Tony Tyczynski, Sauk County Veterans Service Officer, Trish Vandre, Aging & Disability Resource Center of Sauk County Director, Lee J. Roundy, Aging & Disability Resource Center of Sauk County
Fiscal Accounting Technician
Absent: Peter Murray
CALL TO ORDER:
The meeting was called to order by A. Carlson at 8:15 a.m. and was certified to be in compliance with the Open Meeting Law.
ADOPT AGENDA
: Motion by T. Bychinski to adopt the Agenda, second by A. Lombard. Motion carried.
ADOPT MINUTES OF PREVIOUS MEETING:
Motion by A. Lombard to approve the November 8, 2010 Minutes, second by G. Johnson. Motion carried.
PUBLIC COMMENT:
None registered.
COMMUNICATIONS:
T. Vandre stated that she received an e-mail request from a LaValle home delivered lunch volunteer and responded to that request and copied A. Carlson on that communication.
AGING & DISABILITY RESOURCE CENTER ADVISORY COMMITTEE UPDATE:
No update available.
AGING & DISABILITY RESOURCE CENTER OF SOUTHWEST WISCONSIN – NORTH BOARD UPDATE:
T. Vandre presented information from the most recent meeting for Committee discussion.
WISCONSIN COUNTIES ASSOCIATION’S “CREATING AGING-FRIENDLY COMMUNITIES” SEMINAR UPDATE:
A. Lombard and A. Carlson presented information from the seminar for Committee discussion.
VETERANS/AGING & DISABILITY RESOURCE CENTER STAFF RESOURCES UPDATE:
T. Vandre and T. Tyczynski presented information from the most recent meeting for Committee discussion.
BUSINESS ITEMS:
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A. Veterans Service Office
- 1. Veterans Service Office Update: T. Tyczynski distributed and presented the highlights from the November/December 2010 Departmental Update.
- 2. Veterans Service Office Statistics/Trends: Tabled until January 2011 Regular Meeting.
- 3. Consider Approval of Monthly Vouchers: Motion by T. Bychinski to approve the November 2010 Vouchers, in the amount of $859.89, second by G. Johnson. Motion carried.
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B. Aging & Disability Resource Center
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1. Public Opening of 2011 Nutrition Program Catering Proposals and Consider Approval of Resolution to Authorize the Aging & Disability Resource Center to Contract for the Provision of Lunches for the 2011 Nutrition Program: There was only one Proposal received by the Sauk County Clerk’s Office and opened by the Committee. Motion by A. Lombard to approve Resolution No. 132-10 to authorize the Aging & Disability Resource Center to contract with Feil’s Catering for the
provision of lunches for the 2011 Nutrition Program at $4.35 per lunch with the option to extend the contract for one year, through December 31, 2012, upon prior authorization by the Committee, second by G. Johnson. Motion carried. - 2. Consider Approval of Writing-Off Invoice Nos. 197, $181.48, 200, $202.42, and 320, $33.60, Due to Non-payment: Motion by T. Bychinski to approve writing-off Invoice Nos. 197, $181.48, 200, $202.42, and 320, $33.60, due to non-payment, second by G. Johnson. Motion carried.
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3. Consider Approval of Repealing the Aging & Disability Resource Center’s Older Americans Act Programs Private Pay Policy: Motion by T. Bychinski to approve repealing the Aging & Disability Resource Center’s Older Americans Act Programs
Private Pay Policy, second by A. Lombard. Motion carried. - 4. Aging & Disability Resource Center Director Update: T. Vandre presented the highlights from the November/December 2010 Departmental Update.
- 5. Aging & Disability Resource Center Service Statistics/Trends: T. Vandre and L. Roundy distributed and presented service statistics and trends through October 31, 2010.
- 6. Review the 2010 LivingWell Expo Financial Statement of Cash Flows: L. Roundy distributed and presented the Statement for Committee discussion.
- 7. Review Monthly Financial Statements: L. Roundy presented the current financial statements and entertained any questions.
- 8. Consider Approval of the Monthly Vouchers: Motion by T. Bychinski to approve the November 2010 Vouchers, in the amount of $50,298.86, second by A. Lombard. Motion carried.
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1. Public Opening of 2011 Nutrition Program Catering Proposals and Consider Approval of Resolution to Authorize the Aging & Disability Resource Center to Contract for the Provision of Lunches for the 2011 Nutrition Program: There was only one Proposal received by the Sauk County Clerk’s Office and opened by the Committee. Motion by A. Lombard to approve Resolution No. 132-10 to authorize the Aging & Disability Resource Center to contract with Feil’s Catering for the
NEXT MEETING
The next Regular Aging & Disability Resource Center Committee Meeting will be held Wednesday, January 12, 2011 at 8:15 a.m. at the West Square Building, 505 Broadway, Baraboo.
ADJOURNMENT:
Motion by T. Bychinski to adjourn the Aging & Disability Resource Center Committee at 10:08 a.m., second by A. Lombard. Motion carried
Signed by: A. Lombard, Secretary