Executive & Legislative Committee Meeting

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Tuesday, July 7, 2020 - 9:00am

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PDF icon July 7, 2020 E&L Agenda (339 KB)

 

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:  EXECUTIVE & LEGISLATIVE COMMITTEE

DATE/TIME:  Tuesday, July 7, 2020                                                  09:00 A.M.      

PLACE:  Room 213, West Square Building, 505 Broadway, Baraboo, WI.

 

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings.  No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell.  Masks are encouraged but not required. Social distancing of 6 feet is required.

 

REASON FOR MEETING:  REGULAR

SUBJECTS FOR DISCUSSION: 

Call to Order and Certify Compliance with Open Meetings Law.
Adopt Agenda.
Approval of Minutes of Previous Meetings. .
Approval of Closed Session Minutes.
Communications.
Public Comment.
Jeff Jelinek, Emergency Management

Monthly Report/Review and Approval of Vouchers.
Discussion of Budget Projections.

Steve Pate, MIS

Monthly Report/Review and Approval of Vouchers.
Consideration of Computer Donation Requests.
Review and Approval of Mission, Vision, & Goals.
Discussion of Budget Projections.
Discussion and Consideration of Resolution Authorizing the Purchase Email and Text Notification for the Ascent Land Records Management System.
Discussion and Consideration of Resolution Authorizing the Purchase of Radio Equipment for the Land Resources and Environment Department. 

Becky Evert, County Clerk       

Monthly Report/Review and Approval of Vouchers.
Discussion of Budget Projections.

Rebecca Roeker, Interim Corporation Counsel

Monthly Report/Review and Approval of Vouchers.
Discussion of Report Modifications.
Discussion of Budget Projections.

 Dave Bretl, Interim Administrative Coordinator

Monthly Report/Review and Approval of Vouchers.
Review and Approval of Mission, Vision, & Goals.
Discussion of Budget Projections.

Discussion and Consideration of placement of JDS Program.
Consider a resolution approving the release of mortgages for the David A. & Deloris E. Leatherberry Living Trust, mortgager and The County of Sauk, a body corporate of the State of Wisconsin, mortgagee.
Discussion and Consideration of Resolution Transferring Contingency Funds to the 2020 Corporation Counsel Department Budget.
Discussion and Action on Wisconsin Counties Association $500 Donation to a Charity Named by the Sauk County Board of Supervisors. 
Discussion of the Welcome Reception Sauk County will be sponsoring at the WCA Convention in September.
Discussion and Consideration of Resolution Amending The 2020-2022 Rules of the Board.
Discussion and Consideration of Supervisor Czuprynko’s proposed changes to the Rules of the Board.
Discussion and Consideration of Supervisor Hazard’s proposed change to Rules of the Board.
Discussion and Consideration of Kerry Begin, Finance Director, proposed change to Rules of the Board.
Discussion of Placing Supervisors Minutes and Pay Stubs in their County Mailboxes.
Discussion and Consideration of Ordinance Amending Chapter 35 Of The Sauk County Code Of Ordinances Relative To The Powers And Duties Of The Sauk County Administrator And The Chairperson Of The Sauk County Board.
Next meeting date, time and agenda items.
Adjourn.

 

TO: 

County Clerk                            Bretl                                         Rehfeldt                                   McCumber                  

Lohr                                         Czuprynko                                McAuliffe                                 Krueger

Pate                                          Jelinek                                      Crammond                                          

                                                                                                                       

DATE NOTICE MAILED:     July 1, 2020

PREPARED BY:  Office of the County Clerk

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon Approved July 7, 2020 Minutes (309 KB)

MINUTES

 

Executive & Legislative Committee

Tuesday, July 7, 2020 at 9:00 a.m.

Sauk County West Square Building, Room 213, 505 Broadway, Baraboo WI

 

Members Present:  McCumber, Czuprynko and Krueger  

Members Absent:   Lohr and McAuliffe     

County Personnel:  Steve Pate, MIS Coordinator; Rebecca Roeker, Interim Corporation Counsel; Dave Bretl, Interim Administrative Coordinator and Becky Evert, Sauk County Clerk

County Personnel Absent:  Jeff Jelinek, Emergency Management

 

Chair McCumber called the meeting to order at 9:00 p.m. and compliance with the open meeting law was verified.

 

MOTION (Krueger/Czuprynko) to adopt the agenda removing item #8e and moving item #10 to occur after

public comment as

 

MOTION (Czuprynko/Krueger) to approve the minutes from June 2, 2020; June 15, 2020 and June 22, 2020

meetings and the June 22, 2020 closed session meeting.  Motion carried unanimously.   

 

Communications:  

1)  Letter 06/10/20, re:  Village of Rock Springs Tax Increment District No. 2.

2)  Letter 06/11/20, re:  Historical Society – Freedom Mine Property.

 

Public Comment:

1)  Tom Kriegl, re:  Proposed Rule Changes and COVID-19.

 

Rebecca Roeker, Interim Corporation Counsel Department: 

a)  Monthly Report/Review and Approval of Vouchers:

Roeker presented the monthly report and list of bills for the department. 

MOTION (Czuprynko/Krueger) to approve the bills in the amount of $40,212.89.  Motion carried unanimously.

b)  Discussion of Report Modifications:

Roeker discussed with the committee the changes that they would like to make to future reports from the office.  Committee agreed with the recommended modifications.

c)  Discussion of Budget Projections:  Roeker gave the committee an overview.

 

Dave Bretl, Emergency Management:

a)  Monthly Report/Review and Approval of Vouchers:

Bretl presented the monthly report and list of bills for the department. 

MOTION (Krueger/Czuprynko) to approve the bills in the amount of $5,267.50.  Motion carried unanimously.

b)  Discussion of Budget Projections:  No update given.

 

Steve Pate, MIS Department:

a)  Monthly Report/Review and Approval of Vouchers:

Pate presented the monthly report and list of bills for his department. 

MOTION (Krueger/Czuprynko) to approve the bills in the amount of $241,396.40.  Motion carried unanimously. 

b)  Consideration of Computer Donation Requests:

MOTION (Czuprynko/Krueger) to approve the donation.  Motion carried unanimously. 

c)  Review and Approval of Mission, Vision & Goals: 

MOTION (Krueger/Czuprynko) to approve the Mission, Vision and Goals for the department.  Motion carried unanimously.    

d)  Discussion of Budget Projections:  Pate gave the committee an overview.

f)  Discussion and Consideration of Resolution Authorizing the Purchase of Radio Equipment for the Land Resources and Environment Department.  MOTION (Czuprynko/Krueger) to approve the resolution and forward to the July county board meeting.  Motion carried unanimously. 

 

Becky Evert, Sauk County Clerk:

a)  Monthly Report/Review and Approval of Vouchers: 

Evert presented the monthly report and list of bills for her department. 

MOTION (Czuprynko/Krueger) to approve the bills in the amount of $6,358.09.  Motion carried unanimously.

b)  Discussion of Budget Projections:  No changes since last month.

 

Dave Bretl, Interim Administrative Coordinator:

a)  Review and Approval of Vouchers: 

Bretl presented the monthly report and list of bills for the department. 

MOTION (Krueger/Czuprynko) to approve the bills in the amount of $14,283.74.  Motion carried unanimously.

b)  Review and Approval of Mission, Vision & Goals:

Bretl gave an overview of his draft Mission, Vision & Goals for the department. 

c)  Discussion of Budget Projections:  Bretl gave the committee an overview. 

 

Discussion and Consideration of placement of JDS Program:

Bretl gave the committee an overview.  Discussion took place among the committee.  The committee decided that

Cathy Warwick will be giving E&L a monthly report on the CJCC.  Bretl also suggested that possibly a special

informative meeting occur for the board members to fully understand the CJCC.

 

MOTION (Krueger/Czuprynko) to send back to the Personnel Committee to begin the hiring of the Re-Entry

position and approve the hiring of grant funded positions.  Motion carried unanimously.

 

Consider a resolution approving the release of mortgages for the David A. & Deloris E. Leatherberry Living

Trust, mortgager and The County of Sauk, a body corporate of the State of Wisconsin, mortgagee:

Simmert gave the committee a brief overview.  MOTION (Krueger/Czuprynko) to approve the resolution and

forward to the July county board meeting pending Exhibit D is provided and reviewed by Corporation Counsel.  Motion carried unanimously.

 

Discussion and Consideration of Resolution Transferring Contingency Funds to the 2020 Corporation Counsel

Department Budget: 

MOTION (Krueger/Czuprynko) to approve the resolution and forward to the July county board meeting. 

Motion carried unanimously.

 

Discussion and Action on Wisconsin Counties Association $500 Donation to a Charity Named by the Sauk

County Board of Supervisors:   

MOTION (Krueger/Czuprynko) to recommend to the county board to donate the $500.00 to Beyond Blessed

Pantry.  Motion carried unanimously.

 

Discussion of the Welcome Reception Sauk County will be sponsoring at the WCA Convention in September:

Supervisor Czuprynko gave the committee a brief update. 

 

Discussion and Consideration of Supervisor Czuprynko’s proposed changes to the Rules of the Board:

Discussion and Consideration of Resolution Amending The 2020-2022 Rules of the Board:

Discussion and Consideration of Supervisor Hazard’s proposed change to the Rules of the Board:

Discussion and Consideration of Kerry Beghin, Finance Director, proposed change to Rules of the Board:

MOTION (Krueger/Czuprynko) to postpone to the August E&L meeting.  Motion carried unanimously. 

Discussion of Placing Supervisors Minutes and Pay Stubs in their County Mailboxes: 

Supervisor Czuprynko gave an overview.  MOTION (Czuprynko/Krueger) that moving forward we place draft

minutes and pay stubs in board member mailboxes.  Motion carried unanimously.

 

Discussion and Consideration of Ordinance Amending Chapter 35 Of The Sauk County Code of Ordinances Relative To The Powers And Duties Of The Sauk County Administrator And The Chairperson Of The Sauk County Board:  

MOTION (Czuprynko/Krueger) to postpone to the August E&L meeting.  Motion carried unanimously.

 

MOTION (Krueger/Czuprynko) to set the next regular meeting of E&L to Tuesday, August 4, 2020 at 3:00 p.m. 

Motion carried unanimously and the meeting adjourned at 11:30 p.m.

 

Respectfully submitted,

 

 

 

Becky Evert   

Sauk County Clerk