*Amended Finance Committee Meeting

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Calendar Date:
Wednesday, June 7, 2023 - 8:30am

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  • Minutes
PDF icon finance_committee_agenda_06-07-2023.pdf (161 KB)
PDF icon amended_finance_committee_agenda_06-07-2023_.pdf (161 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/* AMENDED AGENDA

COMMITTEE:      FINANCE

DATE:                  Wednesday, June 07, 2023

TIME:                   8:30 a.m.

PLACE:                Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

REASON FOR MEETING:                            REGULAR

A quorum may be present consisting of members of the Aging & Disability Resource Center and Veterans Service Office Committee; Board of Health; Economic Development Committee; Executive & Legislative Committee; Extension Education, Arts & Culture Committee; Finance Committee; Health Care Center Board Of Trustees; Highway Committee; Human Services Board; Land Resources & Environment Committee; Law Enforcement & Judiciary Committee; Personnel & Insurance Committee and Property Committee.  No governing body will exercise any responsibilities, authority or duties except for the Finance Committee. It is possible that a quorum on county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.

           a. Preliminary update from auditors on 2022 audit results.

           b. Discussion and Action to Approve Reclassification of Integrated Services Program (ISP) Social Worker Position to Psychotherapist Position.

           c. Consideration transfer of Human Services prior year fund balance (Fin Pol 5-94).

           d. Discussion and Possible Action – Acceptance of the Child Health Community Lead Support for Maternal Childhood Health Grant in the amount fo $83,000.

           e. Resolution to create a new Appointed Sauk County Treasurer position and Amend the 2023 Budget.

           f. Resolution Approving and Amending the 2023 Budget For The Use of American Rescue Plan Act Funds for the Replacement of an 80 Ton Air Conditioner at the University of Wisconsin Campus Platteville Baraboo Sauk County Umhoeffer Building.

           g. Discussion and possible resolution Assigning Funds as of December 31, 2022 and Authorizing Adjustments to the 2022 Budget.

           h. Presentation of quarterly accounts receivable reports as of  March 31, 2023.

           i. Discussion and possible action on creating a county-wide memorial and donation policy.

           j. Discussion and possible consideration of budget guidelines, priorities, strategic issues and calendar.

           k. Consideration and possible adoption of 2024 budget policies and priorities.

           l.  Appoint 2 Finance Committee members to the Capital Improvements Plan  (CIP) Committee.

          m. Presentation of County financial reports.

     7. Treasurer’s Department Update.

         a. Monthly report –  Year-to-date budget report.  Investment reports.

         b. Review and approval of invoices.

         c. *Leuders Tax Foreclosed Property at CTH A and CTH T – Implications from United States Supreme Court case Tyler v.Hennepin County.

     8. Accounting Department Update.

         a.  Monthly report – Year-to-date budget report.

         b.  Review and approval of invoices:  Accounting Department

         c.  Review and approval of Committee payments.

         d. Possible closed session pursuant to Wisc. Stats. 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance evaluation of Finance Director.

        e. Reconvene in open session

     9.  Next Meeting.

    10. Adjournment.

COPIES TO:

Dorner          Eberl             Flint              Krueger          McCumber            Miller        Blomberg      Horkan

Geoghegan                Thompson            Stewart                  Box                     Mijal                    Crammond

 

PREPARED BY:  Accounting Department

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon Finance Committee Minutes 06-07-2023 (138 KB)

Sauk County Finance Committee

Wednesday, June 7, 2023

Room 213, West Square Building, Baraboo

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Bryant Hazard, Marty Krueger and Tim McCumber

Excused:  None

County Personnel:  Stephanie Box, Ian Crammond, Brian Desmond, Jill Ellinwood, Liz Geoghegan, Lynn Horkan, Jessica Mijal, Brent Miller, Treemanisha Stewart, Tara Thompson

Others present: Joe Hassler, Amanda Blomberg, Baker Tilly (virtual)

The meeting was called to order by Chair Krueger at 8:30 AM.  Certification of open meeting compliance was given.  Motion by Eberl, second by Dorner to adopt the amended agenda adding item 7 c., and postponing item 6. c. and removing 6. l.  Motion carried.  Motion by Flint, second by Dorner to adopt the minutes of the previous meetings for May 4 and 16, 2023.  Motion carried.

Public Comment:  None

Communications:  None

Preliminary update from auditors on 2022 audit results.

Blomberg presented brief update on 2022 audit fieldwork.  Audit was a hybrid approach, both on-site and remote.  County staff are currently working on draft financial statements with an extension due date of July 31, 2023.  She reviewed preliminary financial results and timeline for audit and single audit.

Discussion and Action to Approve Reclassification of Integrated Services Program (ISP) Social Worker Position to Psychotherapist Position.

Jessica Mijal presented the need for the change from Social Worker to Psychotherapist. Discussion followed. Motion by Eberl, second by Dorner to Approve Reclassification of Integrated Services Program (ISP) Social Worker Position to Psychotherapist Position.  Motion carried.

Consideration transfer of Human Services prior year fund balance (Fin Pol 5-94). 

Postponed to the next finance committee meeting.

Discussion and Possible Action – Acceptance of the Child Health Community Lead Support for Maternal Childhood Health Grant in the amount of $83,000.

Stewart informed the board that Public Health applied for the Maternal Childhood Health Grant. Public Health received the grant notice. Discussion followed. Motion by Dorner, second by Flint to approve and accept Grant Funds for the Maternal Childhood Health Grant for $83,000.  Motion carried.

Resolution to create a new Appointed Sauk County Treasurer position and Amend the 2023 Budget.

McCumber presented a position as an interim treasurer to add to the Sauk County Treasurer Department.  The interim position will be eliminated when the current treasurer retires September 5, 2023. Discussion followed. Motion by Flint, second by Dorner to approve the new Sauk County Treasurer position and amend the 2023 Budget.  Motion carried.

Resolution Approving and Amending the 2023 Budget for the Use of American Rescue Plan Act (ARPA) Funds for the Replacement of an 80-ton Air Conditioner at the University of Wisconsin Campus Platteville Baraboo Sauk County Umhoeffer Building.

Hazard and Miller presented the current bids for the air conditioner unit and informed the committee that the county would be reimbursed for half the cost from the City of Baraboo.  Motion by McCumber, second by Eberl to approve the Resolution Approving and Amending the 2023 Budget for the Use of American Rescue Plan Act (ARPA) Funds for the Replacement of an 80-ton Air Conditioner at the University of Wisconsin Campus Platteville Baraboo Sauk County Umhoeffer Building. Motion carried.

Discussion and Possible Resolution Assigning Funds as of December 31, 2022, and Authorizing Adjustments to the 2022 Budget.

Horkan presented the adjustments needed for the 2022 budget.  Discussion followed. Motion by Dorner, second by Flint to approve and accept.  Motion carried.

Presentation of quarterly accounts receivable reports as of March 31, 2023.

Committee reviewed, no questions.

Discussion and possible action on creating a county-wide memorial and donation policy.

Ian Crammond presented to the board the County-wide memorial and donation policy. Discussion followed. Motion by McCumber, second by Flint to Approve the new county-wide memorial and donation policy. Motion carried.

Discussion and possible consideration of budget guidelines, priorities, strategic issues, and calendar.

Horkan and Miller discussed updating the strategic issues for the 2024 budget guidelines. Discussion followed.  Horkan presented the 2024 Budget Calendar.  Motion by Flint, second by Eberl to adopt the 2024 Budget Calendar and guidelines.

Consideration and possible adoption of 2024 budget policies and priorities.

Horkan presented documents to the board on the budget policies and priorities.  Discussion followed. Motion by Dorner, second by McCumber to Adopt the 2024 budget policies and priorities.  Motion Carried.

Appoint two Finance Committee members to the Capital Improvements Plan (CIP) Committee.

Removed from agenda by Krueger.

Presentation of County financial reports.

Horkan reviewed the financial reports.   

Treasurers Department Update.

Geoghegan reviewed departmental activities, financial reports. Motion by Dorner, second by Flint to approve invoices of $158,847.35. Motion carried.

Leuders Tax Foreclosed Property at CTH A and CTH T – Implications from United States Supreme Court case Tyler v. Hennepin County.

Desmond explained the ruling on the Hennepin County case and the implications on foreclosure properties and specifically – Parcel No. 008-0735-0000 & 008-0736-00000 located at S1974 County Rd A, Baraboo. Committee will hold further discussion until more decisions have been made regarding the case.    

Accounting Department Update.

Horkan reviewed monthly report and staff changes within the accounting department.  Motion by McCumber, second by Dorner invoices of $475.00.  Motion carried.  Motion by Flint, second by McCumber, to approve committee payments for $13,912.40.  Motion carried.

Next meeting:

Thursday, July 6, 2023, at 9:00 am.

Motion by McCumber, second by Eberl to go into closed session pursuant to Wisc. Stats. 19.85(1)(c) for performance evaluation of Finance Director.  Aye: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber.  Nay: None. Motion carried.

Motion by Dorner, second by Flint to return to open session.  Motion carried.

Motion by Eberl, second by Flint to adjourn the meeting at 10:44 am.  Motion carried.

Respectfully submitted,

Richard “Mike” Flint, Finance Committee Secretary