*AMENDED Finance Committee Meeting

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Calendar Date:
Friday, April 12, 2024 - 8:00am

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  • Minutes
PDF icon finance_committee_agenda_04-12-2024.pdf (139 KB)
PDF icon amended_finance_committee_agenda_04-12-2024.pdf (140 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

*AMENDED

 

COMMITTEE:  FINANCE

DATE:               Friday, April 12, 2024

TIME:                8:00 a.m.

PLACE:              Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                         REGULAR

A quorum may be present consisting of members of the Aging & Disability Resource Center and Veterans Service Office Committee; Board of Health; Economic Development Committee; Executive & Legislative Committee; Extension Education, Arts & Culture Committee; Finance Committee; Health Care Center Board Of Trustees; Highway Committee; Human Services Board; Land Resources & Environment Committee; Law Enforcement & Judiciary Committee; Personnel & Insurance Committee and Property Committee.  No governing body will exercise any responsibilities, authority or duties except for the Finance Committee. It is possible that a quorum on county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. *Adopt  Amended Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.

              a. Discussion and possible consideration of  Resolution to Purchase Vehicles for Transportation Program and Amend the 2024 Budget.

              b. Discussion and consideration of Resolution to Authorize an Amendment to a Contract with Ayres Associates for Engineering Services for the Delton Dam and to Amend the Land Resources and Environment 2024 Budget. 

             c. * Discussion and possible consideration of Resolution to Amend the Land Resources and Environment 2024 Budget for the Hemlock Dam Replacement Project

             d. Discussion and possible consideration of Resoluiton to Amend the 2024 Budget for additional Allocation of Grant Funds to Combat Drug Trafficking within Sauk County.

             e. Discussion and possible approval to carryforward funds from 2023 to 2024 for University of Wisconsin Platteville\Baraboo\Sauk County.

             f. Consider update to Financial Policy 1-96, Capitalized Fixed Asset Accounting.

             g. Presentation of County financial reports.

     7. Treasurer’s Department Update.

            a. Monthly report –  Year-to-date budget report.  Investment reports.

            b. Discussion and possible approval of contract with Jewell Associates Engineers, Inc. for survey map and Buildings, Fixtures and/or Improvement Document (BFI).

            c. Discussion and possible approval to carry forward funds from 2023 to 2024 for the Treasurer Department.

            d. Review and approval of invoices.

      8.  Accounting Department Update.

            a. Monthly report – Year-to-date budget report.

            b. Discussion and possible approval to carry forward funds from 2023 to 2024 for the Accounting Department.

            c. Review and approval of invoices:  Accounting Department

            d. Review and approval of Committee payments.

      9. Next Meeting.

     10. Adjournment.

COPIES TO:

Dorner             Eberl            Flint          Krueger       McCumber           Miller        Horkan        Machovec  

Thompson      Blodgett       Meister    VanDenHeuvel     Hoenish      Wilson

 

PREPARED BY:  Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon signed-_finance_committee_minutes_04-12-2024.pdf (114 KB)

Sauk County Finance Committee

Friday, April 12, 2024

Room 213, West Square Building, Baraboo

 

Members present: Tom Dorner (8:30am), Lynn Eberl, Mike Flint, Marty Krueger, Tim McCumber

Others present:  Staci Dankert, Jessica Machovec, Brent Miller, Tara Thompson, Lisa Wilson, Eric VanDenHeuvel

 

The meeting was called to order by Chair Krueger at 8:00 AM.  Certification of open meeting compliance was given.  Motion by Flint, second by Eberl to adopt the amended agenda.  Motion carried.  Motion by McCumber, second by Eberl to adopt the minutes of the previous meetings from March 4, 2024, and March 19, 2024.  Motion carried.

Public Comment:  None

Communications:  None

Discussion and Consideration of Resolution to Purchase Vehicles for Transportation Program and Amend the 2024 Budget.

Dankert discussed the need for two more vans for a total price of $92,240 for the transportation program, utilizing Department of Transportation (DOT) Trust Funds. Discussion followed. Motion by Flint, second by McCumber to approve the Resolution to Purchase Vehicles for Transportation Program and Amend the 2024 budget.  Motion carried.

Discussion and Possible Consideration of Resolution to Amend the Land Resources and Environment 2024 Budget for the Hemlock Dam Replacement Project.

Wilson presented the need for an increase in ARPA funds for the project in the amount of $75,000.  Motion by Eberl, second by Flint to approve the Resolution to Amend the Land Resources and Environment 2024 Budget for the Hemlock Dam Replacement Project.  Motion carried.

Discussion and Possible Consideration of Resolution to Amend the 2024 Budget for additional Allocation of Grant Funds to Combat Drug Trafficking within Sauk County.

VanDenHeuvel discussed the grant awarded to the department in the amount of $27,410, which will be used to increase the ability to retrieve digital evidence for drug trafficking and a mobile drug incinerator.  Motion by Flint, second by Eberl to approve the Resolution to Amend the 2024 Budget for additional Allocation of Grant Funds to Combat Drug Trafficking within Sauk County.  Motion carried.

Discussion and Possible Approval to Carryforward Funds from 2023 to 2024 for University of Wisconsin Platteville/Baraboo/Sauk County.

Thompson presented the need for carrying forward the funds of $56,750 for 80-ton AC unit at the UW Campus.  Motion by McCumber, second by Eberl to approve the Resolution to Carryforward Funds from 2023 to 2024 for University of Wisconsin Platteville/Baraboo/Sauk County.  Motion carried.

Consider update to Financial Policy 1-96, Capitalized Fixed Asset Accounting.

Thompson discussed the changes made to the Fixed Asset Policy.  Discussion by Eberl reference the $5,000 limit for fixed assets and moving that amount up to $10,000 based on inflation.  Motion to approve the update to Financial Policy 1-96, Capitalized Fixed Asset Accounting with the move from $5,000 to $10,000 by Eberl for future purchases, seconded by Flint.  Motion carried. Accounting will verify with the auditors that they approve the change. 

Presentation of County financial reports.

Thompson presented the county financial reports.  Motion by Dorner, second by McCumber to receive the County financial reports. Motion carried.

Treasurers Department Update.

Machovec reviewed departmental activities, financial reports, investment reports and presented the Year-to-Date Budget Report. Motion by McCumber, second by Flint to approve the April 2024 invoices in the amount of $3,734,302.03.  Motion carried. 

Discussion and possible approval of contract with Jewell Associates Engineers, Inc. for survey map and Buildings, Fixtures and/or Improvement Document (BFI).

Machovec reviewed the background for the need of the contract.  Motion by Eberl, second by McCumber to approve the contract with Jewell Associates Engineers, Inc. for survey map and Buildings, Fixtures and/or Improvement Document (BFI).  Motion Carried. 

Discussion and Possible Approval to Carryforward Funds from 2023 to 2024 for the Treasurer Department.

Machovec presented the need for carrying forward $20,150 to 2024.  Motion by Eberl, second by Flint to approve the Carryforward Funds from 2023 to 2024 for the Treasurer Department.  Motion carried.

Accounting Department Update.

Thompson reviewed departmental activities, monthly report, and Year-to-Date Budget Report.  Motion by Flint, second by Eberl to approve invoices for $3,697.19.  Motion carried.

Discussion and Possible Approval to Carryforward Funds from 2023 to 2024 for the Accounting Department.

Thompson presented the need for carrying forward $155,363 to 2024.  Motion by Dorner, second by McCumber to approve the Carryforward Funds from 2023 to 2024 for the Accounting Department.  Motion carried.

Motion by McCumber, second by Dorner to approve the Committee payments of $15,184.18. Motion carried.

Next meeting(s):

Tuesday, May 14th, 2024, at 9:00 am Motion by McCumber, second by Dorner.  Motion carried.

Motion by Flint, second by Dorner to adjourn the meeting at 8:40 am.  Motion carried.

Respectfully submitted,

_______________________ 

Lynn Eberl

Finance Committee Vice-Chair