Finance Committee

finance_committee_minutes_01-14-19.pdf (158 KB)

Sauk County Finance Committee

Room 213, West Square Building, Baraboo                                                                                  Monday, January 14. 2019

Members present:                John Dietz, Tom Kriegl, Kevin Lins, Bill Wenzel and Kristin White Eagle

Others present:             Kerry Beghin, Alene Bolin, Jennifer Erickson, Liz Geoghegan, Greg Hahn, Quinn Hause, Tara Hayes, Lynn Horkan, Stephanie Neumann, Rob Nurre, Cathy Warwick, Lisa Wilson and Marina Wittmann

The meeting was called to order by Dietz at 8:00 AM.  Certification of open meeting compliance was given. 

Motion by Lins, second by Kriegl to adopt the agenda.  Motion carried.  Motion by Lins, second by Kriegl to adopt the minutes of previous meetings on December 10 and 18, 2018.  Motion carried.

Public Comment:  Rob Nurre commented on the use of Ho-Chunk funding.

Communications:  None

Update on possible 2018 budget overrun for Coroner Department.

Hahn reviewed Coroner Department possible 2018 budget overrun estimated at $16,000, due in most part to overage in autopsies and decrease in cremation revenue collections.

Consideration of resolution Amending the 2019 Budget to Appropriate $90,259 Pursuant to an Intergovernmental Agreement Between Sauk County, Wisconsin and the Ho-Chunk Nation.

Beghin gave the background of the funding history and the parameters for their use.  The departments reviewed the funding requests.  Erickson, Hayes and Wilson reviewed the Conservation, Planning & Zoning (CPZ), Public Health, and UW Extension comprehensive water study across the County, enabling trending and planning for water protection.  Committee discussed the need for data to combat water quality issues.  Erickson noted it is a 5-10 year initiative and future funding will be built into future County budgets.  Warwick reviewed and demonstrated the Health Department funding request for wearable sleep sacks.  Hayes commented on child deaths related to sleeping.  Wittmann and Hause reviewed the Aging & Disability Resource Center (ADRC) funding request to purchase a van to deliver frozen meals to clients in outlying areas.  Hause commented that the van would enable an increase to coverage and better scheduling for the frozen meal nutrition program.  Neumann reviewed the Highway Department request for funding to maintain Highway BD.  Bolin commented on the funding for diversity training and Indigenous Peoples’ Day celebration.  Nurre reviewed his public comments on use of Ho-Chunk funding for the indigenous celebration and maintenance of Man Mound Park.  Bolin commented on the Man Mound Park’s ownership, management and master plan.  Bolin will arrange a meeting of interested parties to discuss a Man Mound master plan, management and volunteers.  Committee discussed allocation of funds between requests. 

Motion by Kriegl to fund the following projects and support pursuing funding to cover the cost of the maintenance of Highway BD and for Man Mound and Yellow Thunder future master planning.  Motion failed due to no second.

Motion by Lins, second by Wenzel to fund the following projects and support pursuing funding to cover the cost of the ADRC van and Man Mound and Yellow Thunder future master planning.  Motion passed.

Motion by Wenzel, second by Lins to recess for 10 minutes.  Motion carried. (10:25 AM)

Motion by Lins, second by Wenzel to reconvene to open session.  Motion carried.  (10:35 AM)

Discussion of outside agency request process and outside agency requirements for financial reporting.

Bolin commented on the review of the outside agency process.  She will bring a recommendation to the Executive & Legislative and Finance Committees’ next meeting.  Options and processes were discussed.  Motion by Kriegl, second by White Eagle to postpone until the next meeting.  Motion carried.

Presentation of American Transmission Company (ATC) Environmental Impact Fee payments and year end reports.

None

Presentation of County financial reports.

Beghin reviewed financials though November. Sales tax is down considerably with the most recent payment, but still will most likely meet budget for 2018. 

Treasurer’s Department Update. 

Geoghegan reviewed departmental activities, year-to-date budget report, cancellation of tax certificates per Wisconsin Statute § 75.20. 

Geoghegan commented on testing a possible contaminated property and interested parties for purchase.  Discussion of recent chargebacks settled in court.  Geoghegan reviewed investment reports.

Motion by Lins, second by Wenzel to approve payment of Treasurer’s Department invoices in the amount of $17,334.52 (2018) and $159,046.35 (2019).  Motion carried. 

Accounting Department Update. 

Beghin reviewed departmental activities and year-to-date budget report. 

Beghin noted no Committee action is needed to consider approval of contract for actuarial services related to post-employment benefits.  The proposal of Key Benefit Concepts, LLC for the valuation is less than $5,000.  Discussed considering a rule or policy for due date of Supervisor submitted vouchers. 

Motion by Lins, second by Kriegl to approve payment of Accounting Department invoices in the amount of $6,802.51 (2018) and $103,570.00 (2019).  Motion carried.  Motion by Wenzel, second by Lins to approve County accounts payable invoices in the amount of $4,037,925.36.  Motion carried.  Motion by Lins, second by White Eagle to approve Committee vouchers of $12,280.66.  Motion carried.   

Public Comment:  None

Next regular meeting Monday, February 11, 2019, 8:00 AM.

Motion by Wenzel, second by Lins to adjourn the meeting.  Motion carried.

Respectfully submitted,

Kristin White Eagle

Finance Committee Secretary