Finance Committee

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Calendar Date:
Thursday, August 6, 2020 - 9:30am

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Meeting Information

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  • Minutes
PDF icon finance_committee_agenda_08-06-20.pdf (121 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE

DATE:                Thursday, August 06, 2020

TIME:                 9:30 a.m.

PLACE:              Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

 

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Masks are encouraged but not required. Social distancing of 6 feet is required.

 

REASON FOR MEETING:                            REGULAR

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Review of 2021 budget and processes.
    2. Presentation of quarterly accounts receivable reports as of June 30, 2020.
    3. Consideration of purchase of infection control robotic devices per Resolution 101-2020.
    4. Presentation of County financial reports.
  7. Treasurer’s Department Update.
    1. Consideration of Treasurer’s Department 2021 budget.
    2. Monthly report – Year-to-date budget report.  Investment reports.
    3. Review and approval of invoices.
  8. Accounting Department Update.
    1. Discussion and possible recommendation to Personnel & Insurance Committee to create limited term employee in Accounting Department.
    2. Consideration of Accounting Department 2021 budget.
    3. Monthly report – Year-to-date budget report.
    4. Review and approval of invoices:  Accounting Department
    5. Review and approval of Committee payments.
  9. Next Meeting.
  10. Adjournment.

 

COPIES TO:

Dorner                    Eberl                       Flint                        Krueger                  McCumber            Beghin                   Horkan                    Bretl                       Geoghegan           

 

PREPARED BY:                                                                                 Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_08-06-2020.pdf (120 KB)

Sauk County Finance Committee                                                                                   Thursday, August 6, 2020

Room 213, West Square Building, Baraboo

 

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber

Others present:  Kerry Beghin, Dave Bretl, Ian Crammond, Liz Geoghegan, Bryant Hazard, Lynn Horkan, Jenny Vosen

 

The meeting was called to order by Krueger at 9:30 AM.  Certification of open meeting compliance was given.  Motion by Flint, second by Eberl to adopt the agenda.  Motion carried.  Motion by Dorner, second by McCumber to adopt the minutes of the previous meetings for July 2 and 6.  Motion carried.

 

Public Comment:  None

Communications:  None

 

Review of 2021 budget and processes.

Beghin noted departments are working on their budgets and as they come in they are being reviewed.  Preliminary values for net new construction show an increase of 1.33% translating to possible levy increase of approximately $373,000.  Final rates will be released August 14.  Eberl shared information from a publication concerning the CARES allocation and governmental units.  Bretl will reach out to municipalities about the possibility of reallocating unused funds to the County.

 

Presentation of quarterly accounts receivable reports as of June 30, 2020.

Departments did not communicate any issues around the accounts receivable. 

 

Consideration of purchase of infection control robotic devices per Resolution 101-2020.

Krueger commented on a Wisconsin Counties Association (WCA) and Johnson Controls partnership for services that can be provided in the future.  Vosen and Crammond reviewed the requested robotic devises, their purpose and necessity.  Motion by McCumber, second by Eberl to purchase three infection control robotic devices from Command Services to include two additional years of warranty.  Motion carried.

 

Presentation of County financial reports.

Beghin reviewed the most recent sales tax data received.  She reviewed notable lines and will present at the County Board.

 

Treasurer’s Department Update.

Geoghegan commented budget for Treasurer Department is a work in progress for the next meeting.  She reviewed departmental activities, year-to-date budget report and investment reports.  The Committee discussed postponed and delinquent taxes and online tax payments compared to prior year.  Overall collections are good and dollars are there to pay settlement.  Investment options are being reviewed for matured investments.  Motion by McCumber, second by Flint to approve invoices of $37,011,803.51.  Motion carried.

 

Accounting Department Update.

The Committee supported a limited term employee in Accounting, Beghin noted the position will likely be grant funded.  She highlighted that COVID grants are very documentation orientated.  Motion by McCumber, second by Eberl to recommend to Personnel & Insurance Committee to create limited term employee in Accounting Department.  Motion carried.

 

Beghin commented budget for Accounting Department is a work in progress for the next meeting.  Beghin reviewed departmental activities including audit, financial reports and year-to-date budget report.  Motion by McCumber, second by Dorner to approve invoices of $379.98.  Motion carried.  Motion by McCumber, second by Flint to approve Committee payments in the amount of $14,643.95.  Motion carried.

 

Next meeting:  September 3, 2020, 9:30 am – Regular meeting

September 17 9:30am – Special meeting, Outside Agency requests

September 28-29 – Budget meetings with departments

Motion by Flint, second by McCumber to adjourn the meeting.  Motion carried.

 

Respectfully submitted,

Lynn Eberl, Finance Committee Secretary