Finance Committee

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Calendar Date:
Monday, October 5, 2020 - 8:30am

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Meeting Information

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PDF icon finance_committee_agenda_10-05-20.pdf (120 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE

DATE:                Monday, October 05, 2020

TIME:                 8:30 a.m.

PLACE:              Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

 

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Masks are encouraged but not required. Social distancing of 6 feet is required.

 

REASON FOR MEETING:                            REGULAR

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Presentation and review of 2019 audited financial statements, communications letters, and report on federal and state awards.
    2. Discussion and action on 2021 budget recommendation to the County Board.
    3. Presentation of County financial reports.
  7. Treasurer’s Department Update.
    1. Monthly report – Year-to-date budget report.  Investment reports.
    2. Review and approval of invoices.
  8. Accounting Department Update.
    1. Monthly report – Year-to-date budget report.
    2. Review and approval of invoices:  Accounting Department
    3. Review and approval of Committee payments.
  9. Next Meeting.
  10. Adjournment.

 

COPIES TO:

Dorner                    Eberl                       Flint                        Krueger                  McCumber            Beghin                   Horkan

Bretl                       Geoghegan            Blomberg              White                     Murphy                 Vaillancourt          Knapp

Brattset                  Box                        Roecker                

 

PREPARED BY:    Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_10-05-2020.pdf (125 KB)

Sauk County Finance Committee                                                                                  

Monday, October 5, 2020

Room 213, West Square Building, Baraboo

 

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber

Others present:  Kerry Beghin, Amanda Blomberg (virtually), Stephanie Box, Dan Brattset, Dave Bretl, Wally Czuprynko, Liz Geoghegan, Bryant Hazard, Lynn Horkan, Dale Knapp (virtually), Tom Kriegl, David Murphy, Rob Nelson, Jared Pinkus, Rebecca Roecker, Bev Vaillancourt, Ed White

 

The meeting was called to order by Krueger at 8:30 AM.  Certification of open meeting compliance was given.  Motion by Eberl, second by McCumber to adopt the agenda.  Motion carried. 

 

Public Comment:  Tom Kriegl – Spoke in favor of Veterans Counselor position and commented jail expenditures are too high.

 

Communications:  None

 

Presentation and review of 2019 audited financial statements, communications letters, and report on federal and state awards.

Amanda Blomberg, Firm Director with Baker Tilly, presented summary information about Sauk County’s 2019 general fund balance, debt service, and audit of Federal and State programs.  There were two findings related to specialized transportation in the ADRC. 

 

Discussion and action on 2021 budget recommendation to the County Board.

Dale Knapp with Forward Analytics discussed sales tax projections.  Forecasting into next year is a big challenge, the estimates include modest observations the last half of the year.  Meant to be used as a starting point along with knowledge about what is going on in specifically Sauk County.  Czuprynko commented on sales tax and Wisconsin Dells activities.  The committee discussed factors impacting sales tax.  Nelson spoke in support of the Arts & Humanities programs and commented on the challenge of the 2021 budget. 

 

Murphy and Vaillancourt reviewed the outside agency request for Friends of the Baraboo River, clean up and the group’s budget.  Still dealing with 2018 flood clean up, to be most effective the current focus will be on parts of river used most.  Between the outfitters and friends group the previous cleared areas should be able to be maintained.  Through technology anticipate to fund more with donations, committed to looking at other funding outside of the county.  Local municipality and outfitter funding was discussed. 

 

White reviewed Sauk County Development Corporation (SCDC) budget, funding and the efforts of the corporation.  The committee discussed various community economic areas, SCDC roles and Wisconsin Economic Development Corporation (WEDC) partnership.  The committee discussed the history and structure of SCDC, redefining roles and determining a matrix to measure success. 

 

Brattset reviewed the services and efforts for the Department of Human Services (HS).  He commented on the need for a strategic plan for homelessness in the County. He commented on mental health during COVID and increased need for mental health services for children, use of technology and work from home.  He noted that HS has a complex formula of funding sources that is always changing.  He reviewed the two staff reclassifications as part of the budget request.  Committee discussed the requested Veterans mental health position and Human Services.  Brattset commented on the trends in the alcohol other drug abuse (AODA) and mental health service areas.  Discussed funding and trends. 

 

Recess at 11:47 AM until 1:00 PM.

Resume meeting at 1:00 PM. 

 

Roecker distributed the most recent Corporation Counsel budget.  She reviewed the direction of the Corporation Counsel and the outsourced contracted legal services.  Roecker proposed a hybrid model of staffing to include in-house associate level attorneys and maintain lead corporation counsel with an outsourced contracted firm.  Bretl commented the decision how to proceed is in the hands of the committee.   He also noted additional costs on recent invoices for services outside the scope of the contract; there are currently no dollars in the 2021 budget for these additional charges.  He recommended budgeting enough moving forward for the services outside the scope of the contract.  Roecker commented on services and expertise provided by the von Briesen & Roper firm.  Committee discussed the monthly retainer and possible additional charges for services outside the contract for the legal counsel.  Discussed hiring all in house counsel and transition time, costs and contract with von Briesen & Roper. 

 

Presentation of County financial reports.

Beghin noted no reports to present at this time, postpone until next meeting.

 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report and investments.  She noted tax collections are good.  Motion by McCumber, second by Flint to approve invoices of $183,209.47.  Motion carried.

 

Accounting Department Update.

Beghin reviewed departmental activities including audit, financial reports and year-to-date budget report.  Motion by McCumber, second by Eberl to approve invoices of $21,301.10.  Motion carried.  Motion by McCumber, second by Flint to approve Committee payments in the amount of $16,183.70.  Motion carried.

 

Next meeting: 

October 7, 2020, 12:00pm—special meeting to finalize budget recommendation to county board. 

November 4, 2020, 8:30 am – Regular meeting

Motion by Flint, second by Dorner to adjourn the meeting.  Motion carried.

 

Respectfully submitted,

Lynn Eberl

Finance Committee Secretary