Finance Committee

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Calendar Date:
Wednesday, October 7, 2020 - 12:00pm

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Please note:  Due to conflicts in meeting room usage, this meeting is being held in a room that does not have live stream video or recording capability.

Meeting Information

  • Agenda
  • Minutes
PDF icon finance_committee_agenda_10-07-20.pdf (116 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:      FINANCE

DATE:                  Wednesday, October 07, 2020

TIME:                   12:00 p.m.

PLACE:                EMBS Meeting Room, Room C128, Courthouse, 510 Broadway, Baraboo, WI  53913

 

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Masks are encouraged but not required. Social distancing of 6 feet is required.

 

REASON FOR MEETING:                            SPECIAL

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Discussion and action on 2021 budget recommendation to the County Board.
    2. Presentation of County financial reports.
  7. Adjournment.

 

COPIES TO:

Dorner                   Eberl                       Flint                        Krueger                  McCumber            Beghin                   Horkan                   Bretl                      

                               

PREPARED BY:         Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_10-07-2020.pdf (190 KB)

Sauk County Finance Committee                                                                                   Wednesday, October 7, 2020

EMBS Meeting Room C128, Courthouse, Baraboo

 

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber

Others present:  Kerry Beghin, Dave Bretl, Bryant Hazard, Lynn Horkan, Tom Kriegl, Rebecca Roecker and Joe Weber

 

The meeting was called to order by Krueger at 12:00 PM.  Certification of open meeting compliance was given.  Motion by Dorner, second by Eberl to adopt the agenda.  Motion carried.  Motion by Flint, second by Dorner to approve the minutes of previous meetings Sept 3, 8 (joint w/ Personnel), 17 and, 23 (joint w/ Personnel).  Motion carried.

 

Public Comment:  None

Communications:  None

 

Discussion and action on 2021 budget recommendation to the County Board.

Bretl noted the committee’s task is to work off the administrative presented budget or take another path to a balanced budget.  He suggested first tackle sales tax, then fund balance use and then work through the list.  Bretl also noted adjustments needed for the new administrator’s salary/benefits and the General Transportation Aids (GTA).  Committee consensus is to set sales tax budget then work through the other matters and variables with a final motion for the entire budget.

 

Committee discussed 2021 administrative coordinator budget and outside agency requests.  The following budget adjustments were made to the administrative coordinator’s budget through committee discussion and consensus:

  • Increase Sales tax revenue to $9,141,000 (lowest WCA Forward Analystics estimate) and remove administrative budgeted use of fund balance ($500,000). 
  • Adjust Administrator budget to account for negotiated salary/benefits for the new administrator and additional $25,649
  • Reduce GTA funding adjustment from $75,000 to $15,000. 
  • Fund assistant district attorney for $45,000
  • Add $80,000 from fund balance to contingency fund, do not budget for Veterans Service Readjustment Counselor, pursue enhanced partnerships with the Wisconsin Dept. of Veterans Affairs
  • Defer Building Services tuck point projects, do not use fund balance to fund in 2021
  • Defer Building Services vehicle purchase, do not use fund balance to purchase in 2021
  • Fund Land Resources & Environment (LRE) Parks truck $30,000 from levy
  • Defer all other LRE vehicle purchases, do not use fund balance to purchase in 2021
  • Reduce number of clean sweep events from 2 to 1, but retain $1,000 for electronics disposal event(s), reducing levy by only $39,000 not administrative recommendation of $40,000.
  • Restore Arts, Humanities & Historic Preservation program dollars $20,000 as levy funded
  • Eliminate the $22,980 administrative coordinator’s recommended increase to contingency fund. 
  • Allocate $24,000 for economic development projects
  • Adjust Sauk County share of Tri-County Airport funding split with Richland County to 74.5% or $49,412
  • Corporation Counsel funding for hybrid von Briesen & Roper retainer and staff model. 
    • $24,000 additional funding for counsel outside the von Briesen & Roper retainer. 
    • $74,774 additional funding for hybrid von Briesen & Roper model: not fill corporation counsel with staff (-$132,109), reclassify principal assistant corporation counsel to assistant corporation counsel (-$1,922), contract with outside counsel (+208,805).
    • Eliminate vacant paralegal position (-74,774)
  • Outside agency requests not previously consented:
    • Zero funding for Sauk County Development Corporation. 
    • $25,000 for Boys & Girls Clubs.
    • Zero funding for Baraboo Acts Coalition. 
    • $28,000 for Friends of Baraboo River. 
    • $20,000 for Sauk County Historical Society. 
    • $10,000 for Kids Ranch.
    • Zero for Safe Harbor Homeless Shelter (request was withdrawn).
  • Include Public Health requested new administrative specialist position in the budget as grant funded.
  • Balance budget by increasing sales tax revenue.  Any difference with rounding due to non-representative pay increase from 1.5% to 1.25% adjust sales tax.

 

Motion by McCumber, second by Flint to forward the consented budget to the County Board with a tax levy of $31,730,876.  Motion carried. 

 

Presentation of County financial reports.

Beghin noted sales tax has already been discussed.  She reviewed other notable items. 

Bretl noted the process of last call for CARES funding.

 

Next meeting: 

November 4, 2020, 8:30 am – Regular meeting

Motion by Dorner, second by Flint to adjourn the meeting.  Motion carried.

 

Respectfully submitted,

Lynn Eberl, Finance Committee Secretary