Finance Committee

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Calendar Date:
Wednesday, November 4, 2020 - 8:30am

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Meeting Information

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  • Minutes
PDF icon finance_committee_agenda_11-04-20.pdf (119 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:     FINANCE

DATE:                  Wednesday, November 04, 2020

TIME:                   8:30 a.m.

PLACE:                Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Masks are encouraged but not required. Social distancing of 6 feet is required.

REASON FOR MEETING:                            REGULAR

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Presentation of quarterly accounts receivable reports as of September 30, 2020.
    2. Consider 2021 budget and proposed amendments.
    3. Consider Resolution Establishing Taxes to be Levied in Sauk County for the Year 2021.
    4. Presentation of County financial reports.
  7. Treasurer’s Department Update.
    1. Monthly report – Year-to-date budget report.  Investment reports.
    2. Review and approval of invoices.
  8. Accounting Department Update.
    1. Monthly report – Year-to-date budget report.
    2. Review and approval of invoices:  Accounting Department
    3. Review and approval of Committee payments.
  9. Next Meeting.
  10. Adjournment.

 

COPIES TO:

Dorner                   Eberl                        Flint                        Krueger                  McCumber            Beghin                   Horkan                    Miller                      Geoghegan           

               

PREPARED BY:      Accounting Department

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_11-04-2020.pdf (213 KB)

Sauk County Finance Committee                                                                                   Wednesday, November 4, 2020

Room 213, West Square Building, Baraboo

 

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber

Others present:  Kerry Beghin, Dan Bullock, Jim Cauley, Liz Geoghegan, Lynn Horkan, Brent Miller, Cathy Warwick, Gary Wegner

 

The meeting was called to order by Krueger at 8:30 AM.  Certification of open meeting compliance was given.  Motion by Flint, second by Eberl to adopt the agenda.  Motion carried.  Motion by Flint, second by McCumber to adopt the minutes of the previous meetings for September 28, 29 and October 5.  Motion carried.

 

Public Comment:  Gary Wegner, Dan Bullock, and Jim Cauley spoke in support of Sauk County Development Corporation.

Communications:  re: Sauk County Development Corporation (SCDC) from Marty Krueger

 

Presentation of quarterly accounts receivable reports as of September 30, 2020.

Beghin noted none of departments highlighted anything out of order.  Discussed the tax intercept collection timing.

 

Consider 2021 budget and proposed amendments.

Beghin reviewed the amendment process and submissions.  Krueger noted the committee will concur or not with the submitted amendments.  A supervisor will need to bring an amendment to the board floor on November 10 to be acted on.

 

The committee discussed SCDC and funding.  Discussed other similar corporations, deliverables, measureable metrics and changing business models.  The committee discussed options for corporation counsel staffing and possible dollars that are available.  Motion by Dorner, second by Eberl to concur with Nelson amendment with the wish that the $348 balancing amount be sales tax not contingency fund.  Motion carried. 

 

Warwick commented on Supervisor Rego’s amendment, reviewed the position and reclassification to make Financial Analyst pay band for position tasks.  Motion by Flint, second by McCumber to concur with Supervisor Rego’s Amendment.  Motion carried. 

 

Committee discussed current proposed sales tax budget and funding for SCDC already addressed with Supervisor Nelson’s amendment.  Motion by Flint, second by McCumber to not concur.  Motion carried. 

 

Consider Resolution Establishing Taxes to be Levied in Sauk County for the Year 2021.

Beghin reviewed the resolution and it details.  Motion by McCumber, second by Flint to approve Resolution Establishing Taxes to be Levied in Sauk County for the Year 2021.  Motion carried. 

 

Presentation of County financial reports.

Beghin reviewed notable lines, COVID response and strength of tax collections.  Miller noted state has given direction to submit all COVID expenses even if greater than allocation; the state is looking for more funds.  Motion by Flint, second by Eberl to accept the financial report.  Motion carried.    

 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report, investment report, and gains realized on the tax foreclosure sale.  Motion by McCumber, second by Eberl to approve invoices of $19,246.50.  Motion carried.

 

Accounting Department Update.

Beghin reviewed departmental activities, financial reports and year-to-date budget report.  2020 Budget document has earned the Distinguished Budget Presentation Award from Government Finance Officers Association (GFOA).  Motion by McCumber, second by Dorner to approve invoices of $44,409.66.  Motion carried.  Motion by McCumber, second by Flint to approve Committee payments in the amount of $14,888.21.  Motion carried.

 

Next meeting:  December 3, 2020 9:00 am – Regular meeting

 

Motion by Flint, second by Dorner to adjourn the meeting.  Motion carried.

 

Respectfully submitted,

Lynn Eberl, Finance Committee Secretary