Finance Committee

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Calendar Date:
Thursday, December 3, 2020 - 9:00am

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Meeting Information

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  • Minutes
PDF icon finance_committee_agenda_12-03-20.pdf (119 KB)
PDF icon finance_committee_agenda_12-03-20_amended.pdf (119 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA  *Amended

 

COMMITTEE:   FINANCE

DATE:               Thursday, December 03, 2020

TIME:                 9:00 a.m.

PLACE:              Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

 

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Masks are encouraged but not required. Social distancing of 6 feet is required.

 

REASON FOR MEETING:                            REGULAR

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Pre-audit meeting with auditors to address possible areas of concern at commencement of 2019 audit fieldwork.
    2. *Consider resolution Approving an Employee Appreciation Incentive.
    3. Discuss and consider process for allocation of 2021 funds from intergovernmental agreement with the Ho-Chunk Nation.
    4. Presentation of County financial reports.
  7. Treasurer’s Department Update.
    1. Monthly report – Year-to-date budget report.  Investment reports.
    2. Review and approval of invoices.
  8. Accounting Department Update.
    1. Monthly report – Year-to-date budget report.
    2. Review and approval of invoices:  Accounting Department
    3. Review and approval of Committee payments.
  9. Next Meeting.
  10. Adjournment.

 

COPIES TO:

Dorner                    Eberl                       Flint                        Krueger                  McCumber            Beghin                   Horkan                    Miller                      Geoghegan            Hoagland

               

PREPARED BY:                                                                                 Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_12-03-2020.pdf (119 KB)

Sauk County Finance Committee                                        Thursday, December 3, 2020

Room 213, West Square Building, Baraboo

 

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber

Others present:  Kerry Beghin, Liz Geoghegan, Justin Hoagland, Lynn Horkan and Brent Miller

 

The meeting was called to order by Krueger at 9:00 AM.  Certification of open meeting compliance was given.  Motion by Flint, second by Eberl to adopt the agenda.  Motion carried.  Motion by McCumber, second by Dorner to adopt the minutes of the previous meetings for October 7 and November 4.  Motion carried.

 

Public Comment:  None

Communications:  None

 

Pre-audit meeting with auditors to address possible areas of concern at commencement of 2020 audit fieldwork.

Beghin commented that traditionally auditors attend meeting to inquire if the committee has anything of concern for the audit focus.  Hoagland described the preliminary audit approach and any changes.  He reviewed new General Accounting Standard Board (GASB) statements that could impact the county:  84 Fiduciary activities analysis of funds held on behalf of others;  88 disclosure related to debt/direct borrowing vs non-direct borrowing, 87 recording capital leases vs non-capital (not effective until 2022).  The single audit for State and Federal grants will be impacted due to all the COVID funding.  Audit will all be remote again, worked smoothly last year. Always try to do audit efficiently as possible and charge for actual hours not to exceed the contract.  Beghin will send contact information for Baker Tilly to committee members so they could contact Baker Tilly directly. 

 

Consider resolution Approving an Employee Appreciation Incentive.

McCumber reviewed the incentive from Economic Development Committee.  The committee discussed various positives, negatives, incentives, precedent and funding.  Motion by Flint, second by Eberl to reject/not approve an Employee Appreciation Incentive.  Motion carried. 

 

Discuss and consider process for allocation of 2021 funds from intergovernmental agreement with the Ho-Chunk Nation.

Beghin reviewed the Ho-Chunk funding and allocation, $90,259.  Have to let Nation know how funds will be used by March 1, 2021.  The funds are not built into the 2021 budget, the method of fund allocation was discussed by the committee.  Motion by Flint, second by Eberl to allocate funds through departmental application for use of funds.  Motion carried.

 

Presentation of County financial reports.

Beghin reviewed notable lines and sales tax.  Motion by Eberl, second by Dorner to accept the financial report.  Motion carried.    

 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report and investment report.  Motion by Flint, second by Dorner to approve invoices of $12,401.46.  Motion carried.

 

Accounting Department Update.

Beghin reviewed departmental activities, financial reports and year-to-date budget report.  She highlighted Accounting is now fully staffed with new hire Michele Borud.  Routes of Recovery claim was filed timely.  Motion by McCumber, second by Eberl to approve invoices of $250.00.  Motion carried.  Motion by McCumber, second by Dorner to approve Committee payments in the amount of $10,345.70.  Motion carried.

 

Next meeting:  January 7, 2021 9:00 am – Regular meeting

 

Motion by McCumber, second by Flint to adjourn the meeting.  Motion carried.

 

Respectfully submitted, 

Lynn Eberl, Finance Committee Secretary