Finance, Personnel & Insurance Committee

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Calendar Date:
Wednesday, March 12, 2025 - 4:00pm

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PDF icon finance_committee_agenda_03-12-2025.pdf (162 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

AGENDA

 

COMMITTEE:  FINANCE, PERSONNEL & INSURANCE

DATE:                 Wednesday, March 12, 2025

TIME:                 4:00 p.m.

PLACE:               Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                         REGULAR

 

A quorum may be present consisting of members of the Aging & Disability Resource Center Committee; Economic Development Committee; Finance, Personnel & Insurance Committee; Health and Human Services Committee; Land Resources & Extension Committee; Law Enforcement & Judiciary Committee; Public Works and Infrastructure Committee; and Executive & Legislative Committee.  No governing body will exercise any responsibilities, authority or duties except for the Executive & Legislative Committee. It is possible that a quorum of county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.

          a. Discussion and possible action on Resolution to Authorize the Director of Land Resources and Environment to Accept Multi-Discharge Variance Funding: and Amending the 2025 Budget.

         b. Discussion and possible action on Resolution to Amend the Land Resources and Environment 2025 Budget and Award a Contract to The Lakota Group for an Update to the Sauk County Comprehensive Plan.

         c. Discussion and possible action on Resolution to Approve the Aging Disability Resource Center (ADRC) Hire a 1.0 Full Time Equivalent (FTE) Disability Benefit Specialist to overlap for transition and training purposes due to the ADRC Director Retirement and the Amend the 2025 Budget.

         d. Discussion and possible action on Resolution to Consider Gratefully Accepting Donations and Gifts Presented to Sauk County in 2024.

         e. Discussion and Possible Action to Promote Shelly Fossen to the Meal Site Coordinator position for the ADRC Department effective March 16, 2025.

         f. Discussion and Possible Action to approve the continuation of an Limited Term Employee (LTE) position for Cheryl Brickl for the County Clerk Department through December 31, 2025.

        g. Review of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.

        h. Discussion of County Long Term Budget Planning and looking forward to future budgets.

        i. Presentation of County financial reports.

   7. Personnel and Insurance Department Update.

       a. WC/Safety/Risk Management Report

       b. Benefits Report

       c. Department Report

       d. Monthly report and Year-to-date budget report.

       e. 2024 Annual Report.

       f. Discussion and possible approval to carryforward funds from 2024 to 2025 for the Personnel and Insurance Department.

      g. Review and approval of invoices: Personnel and Insurance Department.

    8. Treasurer’s Department Update.

      a. Discussion and possible approval on resolution Designating County Depositories: Establishing Investment and Related Financial Procedures.

      b. Discussion and possible action on Ordinance Amendment to ordinance section 43.06 Assessing service fee on worthless checks and processing over payments received by the County.

     c. Monthly report –  Year-to-date budget report.  Investment reports.

     d. 2024 Annual Report.

     e. Review and approval of invoices: Treasurer Department.

   9. Accounting Department Update.

      a. Discussion and possible approval to carryforward funds from 2024 to 2025 for the Accounting Department.

     b. Monthly report – Year-to-date budget report.

     c. 2024 Annual Report.

     d. Review and approval of invoices:  Accounting Department.

     e. Review and approval of Committee payments.

   10. Next Meeting.

   11. Adjournment.

COPIES TO:

Burchill     Carver     Eberl     Evert, A     Lohr     Lombard     McCumber     Roxen     Spencer, T   

Blodgett    Cooke     Evert, B     Horkan   Kabat   Machovec   Schlupp    Thompson    Wilson 

PREPARED BY:  Accounting, Personnel and Treasurer Department

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon signed-finance_committee_minutes_031225.pdf (169 KB)

Sauk County Finance, Personnel & Insurance Committee

Wednesday, March 12, 2025

Room 213, West Square Building, Baraboo

 

Members present: Gaile Burchill, Sheila Carver, Lynn Eberl, Andrea Lombard, Tim McCumber, Aaron Evert, Tim McCumber

Excused: Brandon Lohr, Jake Roxen, Terry Spencer

Others present: Susan Blodgett, Anna Cooke, Lynn Horkan, Timothy Kabat, Jessica Machovec, Tara Thompson, Lisa Wilson

 

The meeting was called to order by Chair Eberl at 4:00 PM.  Certification of open meeting compliance was given.  Motion by Lombard, second by A Evert to adopt the agenda.  Motion carried.  Motion by Carver, second by Lombard to adopt the minutes of the previous meeting from February 12, 2025.  Motion carried.

Public Comment:  None

Communications:  None

Discussion and possible action on Resolution to Authorize the Director of Land Resources and Environment to Accept Multi-Discharge Variance Funding: Amending the 2025 Budget.

Kabat discussed the Multi-Discharge Variance Funding and the availability of more funds than were budgeted.  Motion by Burchill, second by Evert to approve the Resolution to Authorize the Director of Land Resources and Environment to Accept the Multi-Discharge Variance Funding and Amend the 2025 Budget. Motion carried.

Discussion and possible action on Resolution to Amend the Land Resources and Environment 2025 Budget and Award a Contract to the Lakota Group for an Update to the Sauk County Comprehensive Plan.

Wilson discussed the Sauk County Comprehensive Plan and utilizing carryforward funds to include the Strategic Plan into the contract.  Discussion followed.  Motion by Evert, second by Lombard to approve the Resolution to Amend the Land Resources and Environment 2025 Budget and Award a Contract to the Lakota Group for an Update to the Sauk County Comprehensive Plan.  Motion carried.

Discussion and possible action on Resolution to Approve the Aging Disability Resource Center (ADRC) hire a 1.0 Full Time Equivalent (FTE) Disability Benefit Specialist to overlap for transition and training purposes due to the ADRC Director Retirement and Amend the 2025 Budget.

Cooke discussed the benefits of staff overlap/training the new ADRC Director and Disability Benefit Specialist utilizing the ADRC fund balance to cover additional cost.  Discussion followed.  Motion by Evert, second by Burchill to approve the Resolution to Approve the Aging Disability Resource Center (ADRC) hire a 1.0 Full Time Equivalent (FTE) Disability Benefit Specialist to overlap for transition and training purposes due to the ADRC Director Retirement and Amend the 2025 Budget. Motion carried.

Discussion and possible action on Resolution to Consider Gratefully Accepting Donations and Gifts Presented to Sauk County in 2024.

Horkan shared the list of donations received by Sauk County in 2024.  Motion by Evert, second by McCumber to approve the Resolution to Consider Gratefully Accepting Donations and Gifts Presented to Sauk County in 2024. Motion carried.

Discussion and possible action to Promote Shelly Fossen to the Meal Site Coordinator position for the ADRC Department effective March 16, 2025.

Cooke shared the reasons for promoting Shelly Fossen.  Motion by Lombard, second by Burchill to Promote Shelly Fossen to the Meal Site Coordinator position for the ADRC Department effective March 16, 2025. Motion carried.

Discussion and possible action to approve the continuation of a Limited Term Employee (LTE) position for Cheryl Brickl for the County Clerk Department through December 31, 2025.

Cooke shared the reason for continuing the LTE position.  Motion by McCumber, second by Carver to approve the continuation of a Limited Term Employee (LTE) position for Cheryl Brickl for the County Clerk Department through December 31, 2025. Motion carried.

Review of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.

Motion by McCumber, second by Evert to approve the Review of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors. Motion carried.

Discussion of County Long Term Budget Planning and looking forward to future budgets.

Horkan discussed the planning that is ongoing regarding budget and long-term budget planning.

Presentation of County financial reports.

Horkan presented the county financial reports for January 2025. 

Personnel and Insurance Department Update.

Cooke reviewed departmental activities and various reports. Motion by Lombard, second by Evert to approve the 2024 Annual Report for Personnel and Insurance Department. Motion carried.

Discussion and possible approval to carryforward funds from 2024 to 2025 for the Personnel and Insurance Department.

Motion by Burchill, second by Evert to approve carryforward funds from 2024 to 2025 for the Personnel and Insurance Department.  Motion carried. 

Review and Approval of Invoices for the Personnel and Insurance Department.

Motion by McCumber, second by Carver to approve invoices in the amount of $870.53.  Motion carried. 

Discussion and possible approval on Resolution Designating County Depositories: Establishing Investment and Related Financial Procedures.

Motion by Carver, second by Lombard to approve the resolution Designating County Depositories: Establishing Investment and Related Financial Procedures. Motion carried.

Discussion and possible action on Ordinance Amendment to section 43.06 Assessing service fee on worthless checks and processing overpayments received by the County.

Machovec discussed raising the amount from $2.00 to $10.00. Motion by Lombard, second by McCumber to approve Ordinance Amendment to section 43.06 Assessing service fee on worthless checks and processing overpayments received by the County. Motion carried.

Treasurers Department Update.

Machovec reviewed departmental activities, financial reports, and investment reports. Motion by McCumber, second by Lombard to approve the 2024 Annual Report for the Treasurers Department.  Motion carried.

Review Approval of Invoices for the Accounting Department.

Motion by McCumber, second by Evert to approve invoices for $1,168,769.50.  Motion carried. 

Discussion and possible approval to carryforward funds from 2024 to 2025 for the Accounting Department.

Motion by Evert, second by Carver to approve carryforward funds from 2024 to 2025 for the Accounting Department.  Motion carried. 

Accounting Department Update.

Horkan reviewed departmental activities, monthly report, and budget report.  Motion by McCumber, second by Burchill to approve the 2024 Annual Report for the Accounting Department.  Motion carried.

Review and Approval of Invoices for the Accounting Department.

Motion by Evert, second by Burchill to approve invoices for $7,965.75.  Motion carried.

Motion by McCumber, second by Carver to approve the Committee payments of $10,071.09. Motion carried.

Next meeting(s):

Wednesday, April 9, 2025, at 4:00 PM.

Motion by Carver, second by Evert to adjourn the meeting at 5:05 PM.  Motion carried.

Respectfully submitted,

_______________________ 

Gaile Burchill,

Finance, Personnel & Insurance Committee Secretary