Finance, Personnel & Insurance Committee Meeting

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Wednesday, October 9, 2024 - 4:00pm

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PDF icon finance_committee_agenda_10-09-2024.pdf (143 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

AGENDA

 

COMMITTEE:     FINANCE, PERSONNEL & INSURANCE

DATE:                  Wednesday, October 09, 2024

TIME:                  4:00 p.m.

PLACE:               Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                            REGULAR

A quorum may be present consisting of members of the Aging & Disability Resource Center Committee; Economic Development Committee;   Finance, Personnel & Insurance Committee; Health Resources Committee; Land Resources & Environment Committee; Law Enforcement & Judiciary Committee; Public Works and Infrastructure Committee; and Executive & Legislative Committee.  No governing body will exercise any responsibilities, authority or duties except for the Finance, Personnel & Insurance Committee. It is possible that a quorum of county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.

              a. Resolution to Authorize an Increase in the Full Time Equivalent (FTE) for the Community Health Worker (CHW) in Public Health from .4 FTE to 1.0 FTE.

              b. Resolution to Amend the 2024 Budget for Allocation of the Environmental Impact Fee from the Badger-Coulee 345 Kilovolt Transmission Project Received from the American Transmission Company (ATC) Funds for a Remotely Operated Vehicle (ROV).

              c. Update and possible action for the American Rescue Plan (ARPA) funds.

              d. Resolution Allocating American Rescue Plan Act (ARPA) Funds and Amending the 2024 Budget.

              e. Resolution Authorizing the Acquisition of an Employee Assistance Program (EAP) from FEI by AllOne Health.

              f. Resolution Authorizing the Acquisition of a Leave of Absence Management System from Total Absence Management.

             g. Resolution Authorizing Changes to the Sauk County Offered Dental Insurance from Delta Dental.

             h. Discussion on Sauk County Health Care Center Incentives for Current Employees.

             i. Discussion and Possible Action on the revisions for the Employee Handbook and Administration and Management Manual for November 1, 2024.

             j. Consider update to Financial Policy 6-95 Timesheet Authorization

             k. Presentation of County financial reports.

             l. Discussion and Possible Appearances by County Departments or Outside Agencies for the 2025 Budget.

            m. Discussion and Consideration and finalization of 2025 budget recommendation to the County Board.

            n. 2025 Budget Supervisor Amendment process and timeline.

     7. Personnel and Insurance Department Update.

            a. WC/Safety/Risk Management Report

            b. Benefits Report

            c. Department Report

            d. Monthly report and Year-to-date budget report.

            e. Review of Personnel and Insurance Department 2025 budget.

            f. Review and approval of invoices: Personnel and Insurance Department

     8. Treasurer’s Department Update.

           a. Monthly report –  Year-to-date budget report.  Investment reports.

           b. Review of Treasurer Department 2025 budget.

           c. Review and approval of invoices.

     9.  Accounting Department Update.

          a. Monthly report – Year-to-date budget report.

          b. Review of Accounting Department 2025 budget.

          c. Review and approval of invoices:  Accounting Department

          d. Review and approval of Committee payments.

    10. Possible closed session pursuant to Wisc. Stats. 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Annual performance evaluation of Human Resources Director. A roll call vote will be taken to go into closed session and to return to open session.

    11. Next Meeting.

     12. Adjournment.

 

COPIES TO:

Burchill     Carver     Eberl     Evert, A     Lohr     Lombard     McCumber     Roxen     Spencer, T   Cooke  Horkan   Machovec   Miller      Thompson               Wilson    Meister     Hoenisch      Crammond  Gavinski    Weitzel    Rebedew

 

PREPARED BY:  Accounting, Personnel and Treasurer Department

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon signed-_finance_committee_minutes_10-09-2024.pdf (140 KB)

Sauk County Finance, Personnel & Insurance Committee

Wednesday, October 9, 2024

Room 213, West Square Building, Baraboo

 

Members present: Gaile Burchill, Sheila Carver, Lynn Eberl, Aaron Evert, Brandon Lohr, Andrea Lombard, Tim McCumber, Terry Spencer

Not present: Jake Roxen

Others present:  Anna Cooke, Brian Desmond, Lynn Horkan, Erik Knull, Jessica Machovec, Brent Miller, Heather Rebedew, Tara Thompson, Eric Van Dan Heuvel, Lisa Wilson

 

The meeting was called to order by Chair Eberl at 4:00 PM.  Certification of open meeting compliance was given.  Motion by Spencer, second by Evert to adopt the agenda.  Motion carried.  Motion by McCumber, second by Lohr to adopt the minutes of the previous meetings from September 11, 2024, and September 25, 2024.  Motion carried.

Public Comment:  None

Communications:  None

Resolution to Authorize an Increase in the Full Time Equivalent (FTE) for the Community Health Worker (CHW) in Public Health from .4 FTE to 1.0 FTE.

Motion by Spencer, second by Burchill to approve the Resolution to Authorize an increase in the Full Time Equivalent (FTE) for the Community Health Worker (CHW) in Public Health from .4 FTE to 1.0 FTE.  Motion carried.

Resolution to Amend the 2024 Budget for Allocation of the Environmental Impact Fee from the Badger-Coulee 345 Kilovolt Transmission Project Received from the American Transmission Company (ATC) Funds for a Remotely Operated Vehicle (ROV).

Knull discussed the need for the Remotely Operated Vehicle.  Motion by McCumber, second by Evert to Authorize to Amend the 2024 Budget for $93,537.39 for the Allocation of the Environmental Impact Fee from the Badger-Coulee 345 Kilovolt Transmission Project Received from the American Transmission Company (ATC) Funds for a Remotely Operated Vehicle (ROV).  Motion carried.

Update and Possible action for the American Rescue Plan (ARPA) funds.

Horkan gave an update on how the ARPA funds will be allocated through 2024. 

Resolution Allocating American Rescue Plan Act (ARPA) Funds and Amending the 2024 Budget.

Horkan explained the resolution.  Motion by Lohr, second by Carver to Authorize Resolution Allocating American Rescue Plan Act (ARPA) Funds and Amending the 2024 Budget.  Motion carried.

Resolution Authorizing the Acquisition of an Employee Assistance Program (EAP) from FEI by AllOne Health.

Cooke explained the Employee Assistance Program.  Motion by Spencer, second by McCumber to Authorize the Resolution for the Acquisition of an Employee Assistance Program (EAP) from FEI by AllOne Health.  Motion carried.

Resolution Authorizing the Acquisition of a Leave of Absence Management System from Total Absence Management.

Cooke explained the Leave of Absence Management System and Family Medical Leave Act.  Motion by Lohr, second by Burchill to Authorize the Resolution for the Acquisition of a Leave of Absence Management System from Total Absence Management.  Motion carried.

Resolution Authorizing Changes to the Sauk County Offered Dental Insurance from Delta Dental.

Cooke explained the changes to the current dental insurance coverage by Delta Dental for 2025.  Motion by Evert, second by Lombard to accept the Resolution Authorizing Changes to the Sauk County Offered Dental Insurance from Delta Dental.  Motion carried.

Discussion on Sauk County Health Care Center (HCC) Incentives for Current Employees.

Cooke reviewed payment incentives established in February 2024 to help keep current employees at the HCC.  Committee consensus to revisit HCC incentives next month.

Discussion and Possible Action on the revisions for the Employee Handbook and Administration and Management Manual for November 1, 2024.

Cooke discussed the revisions to the handbook. Motion by McCumber, second by Lohr to approve the revisions for the Employee Handbook and Administration and Management Manual for January 1, 2025.  Motion carried.

Consider update to Financial Policy 6-95 Timesheet Authorization.

Horkan explained that the elements of the policy are now included in the Employee Handbook so there is no need to keep it in our financial policy. 

Presentation of County financial reports.

Horkan presented the county financial reports through August. 

Discussion and Possible Appearances by County Departments or Outside Agencies for the 2025 Budget.

No appearances.

Discussion and Consideration and finalization of the 2025 budget recommendation to the County Board.

Miller discussed the summary that was updated for review.  Motion by McCumber, second by Spencer to forward the Administrators 2025 Budget as is to the County Board.  Motion carried.

2025 Budget Supervisor Amendment process and timeline.

Horkan discussed the budget amendment process and timeline. 

Personnel and Insurance Department Update.

Cooke reviewed departmental activities and various reports. Motion by McCumber, second by Spencer to approve invoices in the amount of $8,598.68.  Motion carried. 

Review of Personnel Department 2025 Budget.

Cooke reviewed the departmental budget. 

Treasurers Department Update.

Machovec reviewed departmental activities, financial reports, and investment reports. Motion by McCumber, second by Burchill to approve special invoices for $198,825.02.  Motion carried. 

Review of Treasurers Department 2025 Budget.

Machovec reviewed the departmental budget. 

Accounting Department Update.

Horkan reviewed departmental activities, monthly report, and budget report.  Motion by McCumber, second by Carver to approve invoices for $8,816.00.  Motion carried.

Review of Accounting Department 2025 Budget.

Horkan reviewed the departmental budget. 

Motion by McCumber, second by Evert to approve the Committee payments of $11,118,59. Motion carried.

Motion by Spencer, second by Burchill to go to closed session at 5:33 PM pursuant to Wisc. Stats. 19.85(1)(c) for the annual performance evaluation of Human Resources Director. Aye: Gaile Burchill, Sheila Carver, Lynn Eberl, Aaron Evert, Andrea Lombard, Tim McCumber, Terry Spencer.  Nay: None. Motion Carried.

Motion by Spencer, second by Lombard at 5:47 PM to return to open session.  Motion carried.

Next meeting(s):

Wednesday, November 6th, 2024, at 4:00 PM.

Motion by Evert, second by Carver to adjourn the meeting at 5:48 PM.  Motion carried.

Respectfully submitted,

_______________________ 

Gaile Burchill,

Finance, Personnel & Insurance Committee Secretary