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Highway and Parks Committee Meeting
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Agenda (22 KB) SAUK COUNTY BOARD OF SUPERVISORS
MEETING NOTICE/AGENDA
COMMITTEE: HIGHWAY AND PARKS COMMITTEE
DATE: Wednesday, April 12, 2017 TIME: 8:00 A.M.
PLACE: Sauk County Highway Office
620 STH 136, West Baraboo, WI
REASON FOR MEETING: REGULAR
SUBJECTS FOR DISCUSSION:
1. Call to Order and Certify Compliance with Open Meeting Law.
2. Adopt Agenda.
3. Adopt Minutes of Previous Meeting.
4. Public Comment.
5. Communications.
a. Airport Report.
b. Update from Economic Development Committee.
6. Department: Parks
a. Possible Closed Session Pursuant to Wi. Stats. 19.85 (1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee over which the Governmental Body has Jurisdiction or Exercises Responsibility. Performance Evaluation of Parks Director.
b. Reconvene in Open Session.
c. Review and Approval of Vouchers.
d. Update on Great Sauk State Trail.
e. Review and Approval of WRRTC Agreement for the Great Sauk State Trail.
f. Update on White Mound Community Building and Discussion and Consideration of Modifying the Existing Building Plans.
g. Discuss Dams.
h. Discussion and Consideration of Strategic Issues for Board Midterm Discussion.
7. Department: Highway
a. Review and Approval of Vouchers.
b. Discussion and Consideration of Strategic Issues for Board Midterm Discussion.
c. Review and Approve Quotes on Construction Materials and Liquid Asphalt at 9:30 a.m.
d. Discuss Road Inspection Tour Date.
e. Discuss Attendance for WCHA Summer Conference.
f. Review and Approval of Highway Employee 4-10 Hour Day Work Week Schedule.
g. Review and Approve Vehicle Trade with Emergency Management, Buildings and Safety Department.
h. Review and Approve ATV/UTV Resolutions for Amendments to Ordinance Chapter 15.
i. Discuss Road Construction Projects for 2017.
j. Discuss Equipment Purchases for 2017.
8. Public Comment.
9. Next Meeting.
10. Adjournment.
COPIES TO:
M. Stieve County Clerk
Committee Members County Website
DATE NOTICE MAILED: April 6, 2017
PREPARED BY: Office of the Sauk County Highway Commissioner
Minutes (32 KB) SUBJECTS FOR DISCUSSION:
1. Meeting called to Order by Chairman Meister. Present: Meister, Peper, Netzinger, Riek and Flint.
Absent: None.
Also present: Muchow; Stieve; Neumann; Marty Krueger – Sauk Co. Board Chair; Alene Kleczek-Bolin – Sauk Co. Admin Coordinator; John Traxler – D.L. Gasser Constr.; Kyle Malin – Milestone Materials; Bob Delmore – Scott Construction; Joe Bass – Fahrner Asphalt; Bill Lawton – Meigs.
2. Adopt Agenda. Motion by Peper, seconded by Flint to amend Agenda to move Item e. to beginning. .
Motion carried.
3. Adopt Minutes of Previous Meeting. Motion by Netzinger, seconded by Peper.
Motion carried.
4. Public Comment.
None.
5. Communications.
No Action.
a. Airport Report.
Meister reported no update.
No Action.
b. Update on Economic Development Committee.
M. Krueger updated.
No Action.
6. Department: Parks
a. Review and Approval of WRRTC Agreements for the Great Sauk State Trail.
Reviewed two Agreements.
Motion by Flint, seconded by Peper to approve WRRTC Agreements for the Great Sauk State Trail.
Motion carried.
b. Possible Closed Possible Closed Session Pursuant to Wi. Stats. 19.85(1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee over which the Governmental Body has Jurisdiction or Exercises Responsibility. Performance Evaluation of Parks Director.
Motion by Peper, seconded by Flint to convene in Closed Session.
Roll call vote: Meister Yes Peper Yes
Netzinger Yes Flint Yes
Riek Yes
Roll call vote carried unanimously.
c. Reconvene in Open Session.
d. Review and Approval of Vouchers.
Motion by Netzinger, seconded by Peper to approve March 2017 vouchers in the amount of $32,523.06.
Motion carried.
e. Update on Great Sauk State Trail.
M. Krueger updated. 60% review of plan by May 1st, 100% review by June 1st. Open by Labor Day 2017.
No Action.
f. Update on White Mound Community Building and Discussion and Consideration of Modifying the Existing Building Plans.
Motion by Flint, seconded by Netzinger to leave the existing building plans as is.
Motion carried.
g. Discuss Dams.
M. Stieve updated.
No Action.
h. Discussion and Consideration of Strategic Issues for Board Midterm Discussion.
M. Stieve updated.
1.) Parks Master Plan
2.) Continue thought process on GSST expansion.
No Action.
7. Department: Highway
a. Review and Approval of Vouchers.
Motion by Peper, seconded by Flint to approve March 2017 vouchers in the amount of $340,716.23.
Motion carried.
b. Discussion and Consideration of Strategic Issues for Board Midterm Discussion.
1.) Financing road systems.
2.) Re-construct highway facility – new building.
No Action.
c. Review and Approve Quotes on Construction Materials and Liquid Asphalt at 9:30 a.m.
Motion by Peper, seconded by Flint to purchase materials which would be most advantageous to Sauk County.
Motion carried.
d. Discuss Road Inspection Tour Date.
Friday, June 2, 2017, 7:00 a.m. @ Sissy’s Café, Loganville.
No Action.
e. Discuss Attendance for WCHA Summer Conference.
Meister and Muchow will attend.
No Action.
f. Review and Approval of Highway Employee 4-10 Hour Day Work Week Schedule.
Motion by Flint, seconded by Riek to approve Highway Employee 4-10 Hour Day Work Schedule.
Motion carried.
g. Review and Approve Vehicle Trade with Emergency Management, Buildings and Safety Department.
EMBS/BS trade will be 2013 Explorer.
Motion by Flint, seconded by Riek to approve vehicle trade with Emergency Management, Buildings and Safety Department.
Motion carried.
h. Review and Approve ATV/UTV Resolutions for Amendments to Ordinance Chapter 15.
Motion by Flint, seconded by Netzinger to approve ATV/UTV Resolutions for Amendments to Ordinance Chapter 15.
Motion carried.
i. Discuss Road Construction Projects for 2017.
Muchow updated. CTH S & CTH F.
No Action.
j. Discuss Equipment Purchases for 2017.
No Action.
8. Public Comment.
None.
9. Next Meeting. Motion by Flint, seconded by Peper to adjourn to the next regular scheduled meeting set for Wednesday, May 10, 2017 at 8:00 a.m. at the Highway Department office.
Motion carried.
10. Adjournment.
Respectfully submitted:
_______________________________
Henry Netzinger
Secretary
Cc: County Clerk
Matt Stieve
Committee
County Website