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Personnel and Insurance Committee
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february_2021.pdf (113 KB) SAUK COUNTY BOARD OF SUPERVISORS
MEETING NOTICE/AGENDA
COMMITTEE: PERSONNEL AND INSURANCE COMMITTEE
DATE: Monday, February 1, 2021 TIME: 5:00 P.M.
PLACE: West Square Building, Second Floor, Room 213
505 Broadway, Baraboo, WI
REASON FOR MEETING: REGULAR
This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video, which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Social distancing of 6 feet is required.
Call to Order and Certify Compliance with Open Meetings Law.
Adopt Agenda.
Adopt Minutes of January Meeting.
Public Comment.
Communications.
Presentation from M3 Insurance Solutions Regarding the Request for Information on Wellness Programming Vendors.
Accounting, Administration, MIS, and Personnel- Discussion and Possible Action on Resolution Approving Licenses, Implementation, and Ongoing Support and Maintenance for Tyler Technologies Timekeeping and Related Software.
Discussion and Possible Action on Resolution Authorizing/Approving the Reauthorization of Workers Compensation Self Insurance for March 2021 to March 2024.
Discussion and Possible Action to Approve the 2020 Annual Report.
Department Updates:
Safety Report
Approval of Insurance Claims or Deductibles
Monthly Report
Review and Approval of Vouchers
Next Meeting
Adjournment.
COPIES TO:
County Clerk B. Evert
Administrator
Corporation Counsel
Personnel Committee: T.Bychinski/S. Gibson/C. Gruber/T. Spencer/S. Detter
Personnel Department, Accounting Department
DATE NOTICE POSTED AND MAILED: January 26, 2021
PREPARED BY: Personnel Department
Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.
Unapproved
SAUK COUNTY BOARD OF SUPERVISORS
PERSONNEL COMMITTEE MINUTES - REGULAR MEETING
February 1, 2021 – Rm. 213, West Square Building
Members Present: T. Bychinski, C. Gruber, S. Gibson, T. Spencer, S. Detter
Others Present: K. Beghin, MJ. Camu, E. Geoghegan, J. Ireland, K. Hodges
ORDER OF BUSINESS. The meeting was called to order by Bychinski at 5:01PM and was certified to be in compliance with the Open Meetings Law.
AGENDA. Motion by S. Gibson, second by T. Spencer, to approve the agenda. Motion carried.
JANUARY MINUTES. Motion by C. Gruber, second by T. Spencer, to adopt the January Meeting Minutes. Motion carried.
PUBLIC COMMENT. None.
COMMUNICATIONS. None.
PRESENTATION FROM M3 INSURANCE SOLUTIONS REGARDING THE REQUEST FOR INFORMATION ON WELLNESS PROGRAMMING VENDORS. J. Ireland presented the findings from M3’s RFI regarding wellness-programing vendors. Discussion was had regarding incentives for participation in the wellness programing offered by our health insurance vendor, Quartz. M3 and K. Hodges will work to develop a plan and program to announce the program to all employees with 2021 open enrollment, with a launch of an incentive plan in 2023.
RESOLUTION APPROVING LICENSES, IMPLEMENTATION, AND ONGOING SUPPORT AND MAINTENANCE FOR TYLER TECHNOLOGIES TIMEKEEPING AND RELATED SOFTWARE. K. Hodges and K. Beghin presented information regarding the current timekeeping system and the lack thereof. Discussion ensued. Motion by S. Detter, second by S. Gibson to approve the resolution. Motion carried.
RESOLUTION AUTHORIZING/APPROVING THE REAUTHORIZATION OF WORKERS COMPENSATION SELF INSURANCE FOR MARCH 2021 TO MARCH 2024. Motion by C. Gruber, second by T. Spencer to approve the resolution. Motion carried.
2020 ANNUAL REPORT. K. Hodges presented information from the 2020 annual report, with a highlight on changes in leadership, FMLA administration, recruitment changes, and EAP use. Motion by S. Gibson, second by C. Gruber to approve the 2020 annual report. Motion carried.
DEPARTMENTAL UPDATE.
K. Hodges presented the monthly workers compensation, insurance claims, and deductibles report; highlighting the deductibles and OSHA 300 log.
Motion by C. Gruber, second by S. Gibson to approve the deductibles. Motion carried.
K. Hodges presented the monthly activities report including meetings, benefits, recruitments, attrition, EAP utilization, metrics, and other training information. Highlighting on internal recruitments and the opening of negotiations with WPPA. Motion by S. Gibson, second by C. Gruber, to approve the monthly reports, deductibles, and invoices as presented. Motion carried.
Motion by S. Gibson, second by S. Detter to adjourn until March 1, 2021 at 5:00PM. Motion carried.
MEETING ADJOURNED AT 6:24 PM.
Respectfully submitted,
Signed by S. Gibson, Secretary
Supporting Documents
2020_safety_annual_report.pdf (674 KB) eap_utilization_2020.pdf (573 KB) turnover-retention_report_2020.pdf (638 KB) quartz_employer_wellness2020.pdf (154 KB) qa012780520_-_mystrength_flyer.pdf (1004 KB) feb_monthly_pi_committee_report.pdf (656 KB) wc.rm_report_1.31.21.pdf (393 KB)